Privacy Act: [ 09-20-0089] Studies of Treatment of Tuberculosis and other Mycobacterioses, HHS/CDC/NCPS....

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 42867-42869]



                        Centers for Disease Control

                            Table of Contents

         09-20-0001 Certified Interpreting Physician File. HHS/CDC/
   NIOSH.
         09-20-0055 Administrative Files for Research/Demonstration and 
   Training Grants, and Cooperative Agreements Applications. HHS/CDC/
   PGO.
         09-20-0059 Division of Training Mailing List. HHS/CDC/NIOSH.
         09-20-0089 Studies of Treatment of Tuberculosis and other 
   Mycobacterioses. HHS/CDC/NCPS.
         09-20-0090 Studies of Testing for Tuberculosis and other 
   Mycobacterioses. HHS/CDC/NCPS.
         09-20-0096 Records of Tuskegee Study Health Benefit Recipients. 
   HHS/CDC/NCPS.
         09-20-0102 Alien Mental Waiver Program. HHS/CDC/NCPS.
         09-20-0103 Alien Tuberculosis Follow-up Program. HHS/CDC/NCPS.
         09-20-0106 Specimen Handling for Testing and Related Data. HHS/
   CDC/NCID.
         09-20-0112 Fellowship Program and Guest Researcher Records. 
   HHS/CDC/PMO.
         09-20-0113 Epidemic Investigation Case Records. HHS/CDC/NCID.
         09-20-0117 Medical and Test Record Results of Individuals 
   Involved in NIOSH Laboratory Studies. HHS/CDC/NIOSH.
         09-20-0118 Study at Work Sites where Agents Suspected of Being 
   Occupational Hazards Exist. HHS/CDC/NIOSH.
         09-20-0136 Epidemiologic Studies and Surveillance of Disease 
   Problems. HHS/CDC/NCID.
         09-20-0137 Passport File. HHS/CDC/IHPO.
         09-20-0138 Epidemic Intelligence Service Officers Files. HHS/
   CDC/EPO.
         09-20-0147 Occupational Health Epidemiological Studies. HHS/
   CDC/NIOSH.
         09-20-0149 Morbidity Studies in Coal Mining, Metal and Non-
   metal Mining and General Industry. HHS/CDC/NIOSH.
         09-20-0153 Mortality Studies in Coal Mining, Metal and Non-
   metal Mining and General Industry. HHS/CDC/NIOSH.
         09-20-0154 Medical and Laboratory Studies. HHS/CDC/NIOSH.
         09-20-0157 Clinical Laboratory Personnel Proficiency Test 
   Results (Medicare). HHS/CDC/PHPPO.
         09-20-0159 Records of Subjects in Certification, Testing, 
   Studies of Personal Protective Devices, and Accident Investigations. 
   HHS/CDC/NIOSH.
         09-20-0160 Records of Subjects in Health Promotion and 
   Education Studies. HHS/CDC/NCCDPHP.
         09-20-0161 Records of Health Professionals in Disease 
   Prevention and Control Training Programs. HHS/CDC/NCPS.
         09-20-0162 Records of Subjects in Agent Orange, Vietnam 
   Experience, and Selected Cancers Studies. HHS/CDC/NCEH.
         09-20-0163 Applicants for National Center for Health Statistics 
   Technical Assistance, HHS/CDC/NCHS.
         09-20-0164 Health and Demographic Surveys Conducted in 
   Probability Samples of the U.S. Population, HHS/CDC/NCHS.
         09-20-0165 Health Manpower Inventories and Surveys, HHS/CDC/
   NCHS.
         09-20-0166 Vital Statistics for Births, Deaths, Fetal Deaths, 
   Marriages and Divorces Occurring in the United States During Each 
   Year, HHS/CDC/NCHS.
         09-20-0167 Health Resources Utilization Statistics, HHS/CDC/
   NCHS.
         09-20-0168 Curricula Vitae of Consultants to the National 
   Center for Health Statistics, HHS/CDC/NCHS.
         09-20-0169 Users of Health Statistics, HHS/CDC/NCHS.

   #.. 09-20-0001

   #....System name: Certified Interpreting Physician File, HHS/CDC/
      NIOSH.

     Security classification: 
       None.
     System location: 
       Division of Respiratory Disease Studie , National Institute for 
   Occupational Safety and Health (NIOSH), 1095 Willowdale Road, MS 217, 
   Morgantown, WV 26505-2845.
       Data are also located at contractor sites as studies are 
   developed, data collected, and reports written. A list of contractor 
   sites where individually identified data are currently located is 
   available upon request to the system manager.
     Categories of individuals covered by the system: 
       Physicians who have been taken the test to be certified to 
   interpret X-rays under the Federal Mine Health and Safety Act of 
   1977. Records are also maintained on physicians who have attempted to 
   obtain certification, but did not qualify.
     Categories of records in the system: 
       Certification qualifications of physicians.
     Authority for maintenance of the system: 
       Federal Mine Health and Safety Act of 1977, Section 501, 
   ``Research'' (30 U.S.C. 951).
   Purpose(s): 
       The main purpose is to certify physicians as qualify to interpret 
   X-rays using the ILO system of classification for pneumoconiosis.
     Routine use(s) of records maintained in the system, including 
   categories of users and the purposes:
       Name and address supplied to coal operators and X-ray facilities 
   so that they may contact physicians to do work for them.
       Disclosure may be made to a congressional office from the record 
   of an individual in response to a verified inquiry from the 
   congressional office made at the written request of that individual.
       The Department of Health and Human Services (HHS) may disclose 
   information from this system of records to the Department of Justice, 
   or to a court or other tribunal, when (a) HHS, or any component 
   thereof; or (b) any HHS employee in his or her official capacity; or 
   (c) any HHS employee in his or her individual capacity where the 
   Department of Justice (or HHS, where it is authorized to do so) has 
   agreed to represent the employee; or (d) the United States or any 
   agency thereof where HHS determines that the litigation is likely to 
   affect HHS or any of its components, is a party to litigation or has 
   an interest in such litigation, and HHS determines that the use of 
   such records by the Department of Justice, the court or other 
   tribunal is relevant and necessary to the litigation and would help 
   in the effective representation of the governmental party, provided, 
   however, that in each case, HHS determines that such disclosure is 
   compatible with the purpose for which the records were collected.
       Records subject to the Privacy Act are disclosed to private firms 
   for data entry, computer systems analysis and computer programming 
   services. The contractors promptly return data entry records after 
   the contracted work is completed. The contractors are required to 
   maintain Privacy Act safeguards.
       In the event of litigation initiated at the request of NIOSH, the 
   Institute may disclose such records as it deems desirable or 
   necessary to the Department of Justice to enable the Department to 
   effectively represent the Institute, provided such disclosure is 
   compatible with the purpose for which the records were collected. The 
   only types of litigative proceedings that NIOSH is authorized to 
   request are (1) enforcement of a subpoena issued to an employer to 
   provide relevant information, or (2) contempt citation against an 
   employer for failure to comply with a warrant obtained by the 
   Institute.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folders, microcomputer files, Computer tapes/disks and 
   printouts, microfilm.
     Retrievability: 
       Name and/or social security number, supplied on a voluntary basis 
   are the indices used to retrieve records.
     Safeguards: 
       1. Authorized Users: Access is granted to only a limited number 
   of physicians, scientists, statisticians, and designated support 
   staff of the Centers for Disease Control (CDC) or its contractors, as 
   authorized by the system manager to accomplish the stated purposes 
   for which the data in this system have been collected.
       2. Physical safeguards: Locked cabinets in locked rooms, 24-hour 
   guard service in buildings, personnel screening and escorting of 
   visitors, a limited access, secured computer room with fire 
   extinguishers and overhead sprinkler system, computer terminals and 
   automated records located in secured areas.
       3. Procedural safeguards: Protection for computerized records 
   includes programmed verification of valid user identification code, 
   account code and password prior to acceptance of a terminal session 
   or job submission, and frequently changed passwords. Knowledge of 
   individual tape passwords is required to access tapes, and access to 
   systems is limited to users obtaining prior supervisory approval. 
   Additional safeguards may be built into the program by the system 
   analyst as warranted by the sensitivity of the data.
       CDC and contractor employees who maintain records are instructed 
   to check with the system manager prior to making disclosures of data. 
   When individually identified data are being used in a room, 
   admittance at either CDC or contractor sites is restricted to 
   specifically authorized personnel. Privacy Act provisions are 
   included in contracts, and the CDC Project Director, contract 
   officers and project officers oversee compliance with these 
   requirements. Upon completion of the contract, all data will be 
   either returned to CDC or destroyed, as specified by the contract.
       4. Implementation guidelines: The safeguards outlined above are 
   developed in accordance with Chapter 45-13, ``Safeguarding Records 
   Contained in Systems of Records,'' of the HHS General Administration 
   Manual, supplementary Chapter PHS.hf: 45-13; Part 6, ``Automated 
   Information System Security,'' of the HHS Information Resources 
   Management Manual; the National Bureau of Standards Federal 
   Information Processing Standards (FIPS Pub. 41 and FIPS Pub. 31).
     Retention and disposal: 
       Records are retained indefinitely. Disposal methods include 
   erasing computer tapes, burning or shredding printouts or 
   transferring records to the Federal Records Center.
     System manager(s) and address: 
       Administrative Officer, Division of Respiratory Disease Studies 
   (DRDS), National Institute for Occupational Safety and Health 
   (NIOSH), 1095 Willowdale Road, MS 217, Morgantown, WV 26505-2845.
       Chief, Examinations Processing Branch, DRDS, NIOSH, Receiving 
   Center, Post Office Box 4258, MS 122, Morgantown, WV 26504-4258.
       Policy coordination is provided by: Director, Division of 
   Respiratory Disease Studies, National Institute for Occupational 
   Safety and Health, 1095, Willowdale Road, MS 220, Morgantown, WV 
   26505-2845.
     Notification procedure: 
       An individual may learn if a record exists about himself or 
   herself by contacting the system manager at the address above. 
   Requesters in person must provide driver's license or other positive 
   identification. Individuals who do not appear in person must either 
   (1) submit a notarized request to verify their identity or (2) 
   certify that they are the individuals they claim to be and that they 
   understand that the knowing and willful request for or acquisition of 
   a record pertaining to an individual under false pretenses is a 
   criminal offense under the Privacy Act subject to a 5,000 dollars 
   fine.
     Record access procedures: 
       Same as notification procedures. Requesters should also 
   reasonably specify the record contents being sought. An accounting of 
   disclosures that have been made of the record, if any, may be 
   requested.
     Contesting record procedures: 
       Contact the official at the address specified under System 
   Manager above, reasonably identify the record and specify the 
   information being contested, the corrective action sought, and the 
   reasons for requesting the correction, along with supporting 
   information to show how the record is inaccurate, incomplete, 
   untimely, or irrelevant.
     Record source categories: 
       Information is obtained directly from the individual or his/her 
   designee.
     Systems exempted from certain provisions of the act: 
       None.

   #..09-20-0055

   #....System name: Administrative Files for Research/Demonstration and 
      Training Grants, and Cooperative Agreements Applications, HHS/CDC/
      PGO.

     Security classification: 
       None.
     System location: 
       Division of Research Grants, National Institutes of Health, 
   Westbard Bldg., Westbard Avenue, Bethesda, MD 20014.
       Grants Management Office, Procurement and Grants Office, Rm. 300, 
   Buckhead Bldg., Centers for Disease Control and Prevention, 1600 
   Clifton Road, NE, Atlanta, GA 30333.
       Office of Extramural Coordination and Special Projects, National 
   Institute for Occupational Safety and Health (NIOSH), Bldg. 1, Rm. 
   3053, Centers for Disease Control and Prevention, 1600 Clifton Road, 
   NE, Atlanta, GA 30333.
       Division of Training and Manpower Development, Division of 
   Biomedical and Behavioral Science, Division of Physical Sciences and 
   Engineering, and Division of Surveillance, Hazard Evaluations, and 
   Field Studies, NIOSH, 4676 Columbia Parkway, Cincinnati, OH 45226.
       Division of Respiratory Disease Studies and Division of Safety 
   Research, NIOSH, 1095 Willowdale Road, Morgantown, WV 26505-2845.
       Federal Records Center, 4205 Suitland Road, Suitland, MD 20409, 
   and 1557 St. Joseph Avenue, East Point, GA 30344.
       A list of contractor sites where individually identified data are 
   currently located is available upon request to the system manager.
       Data are also occasionally located at grantee sites as studies 
   are developed, data collected, and reports written. A list of grantee 
   sites where individually identified data are currently located is 
   available upon request to the system manager.
     Categories of individuals covered by the system: 
       Applicants for occupational safety and health research and 
   demonstration grants, and training grants.
     Categories of records in the system: 
       Draft and final grant application and review history, awards, 
   financial records and progress reports and related correspondence.
     Authority for maintenance of the system: 
       Occupational Safety and Health Act, Section 20, ``Research and 
   Related Activities'' and Section 21, `Training and Employee 
   Education'' (29 U.S.C. 669, 670).
   Purpose(s): 
       The purpose of this system is to review grant applications for 
   research and training and to administer funded grants. This 
   information is provided to the National Institutes of Health and to 
   components of the Centers for Disease Control (CDC) including NIOSH 
   for review.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Referrals may be made of assignments of research investigators 
   and project monitors on specific research projects to the National 
   Technical Information Service (NTIS), Department of Commerce, to 
   contribute to the Smithsonian Science Information Exchange.
       To the cognizant audit agency for auditing.
       The Department of Health and Human Services (HHS) may disclose 
   information from this system of records to the Department of Justice, 
   or to a court or other tribunal, when (a) HHS, or any component 
   thereof; or (b) any HHS employee in his or her official capacity; or 
   (c) any HHS employee in his or her individual capacity where the 
   Department of Justice (or HHS, where it is authorized to do so) has 
   agreed to represent the employee; or (d) the United States or any 
   agency thereof where HHS determines that the litigation is likely to 
   affect HHS or any of its components, is a party to litigation or has 
   an interest in such litigation, and HHS determines that the use of 
   such records by the Department of Justice, the court or other 
   tribunal is relevant and necessary to the litigation and would help 
   in the effective representation of the governmental party, provided, 
   however, that in each case, HHS determines that such disclosure is 
   compatible with the purpose for which the records were collected.
       Disclosure may be made to a congressional office from the record 
   of an individual in response to a verified inquiry from the 
   congressional office made at the written request of that individual.
       To qualified experts not within the definition of Department 
   employees as prescribed in Department regulations for opinions as a 

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