Privacy Act: [ 09-90-1101] Optional Form 55 Cards Issuance Log, HHS/OS/RIX/ ORD/DAS....

	Web GovRecords.org

<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 44349-98689]



   #.DEPARTMENT OF HEALTH AND HUMAN SERVICES


                         Office of the Secretary

                                                   Table of Contents

         System Number and System Name:
         09-90-0001  Telephone Directory/Locator System, HHS/OS/ASMB/
   OMAS.
         09-90-0002  Investigatory Matrial Compiled for Security and 
   Suitability Purposes, HHS/OS/OIG.
         09-90-0003  Criminal Investigative Files of the Inspector 
   General, HHS/OS/OIG.
         09-90-0005  Safety Management Information System (HHS Accident, 
   Injury, and Illness Reporting System), HHS/OS/ASMB/Office of Safety 
   and Occupational Health.
         *09-90-0006  Applicants for Employment Records, HHS/OS/ASPER.
         *09-90-0007  Complaints and Inquiries Records--Miscellaneous, 
   HHS/OS/ASPER.
         *09-90-0008  Conflict of Interest Records, HHS/OS/ASPER.
         *09-90-0009  Discrimination Complaints Records, HHS/OS/ASPER.
         *09-90-0010  Employee Assistance Program (EAP) Records, HHS/OS/
   ASPER/OHR.
         *09-90-0011  Employee Appraisal Program Records, HHS/OS/ASPER.
         *09-90-0012  Executive Development Records, HHS/OS/ASPER.
         *09-90-0013  Federal Employees Occupational Health Program 
   Records, HHS/OS/ASPER.
         *09-90-0014  Grievances Filed Under Part 771 of 5 CFR, HHS/OS/
   ASPER.
         *09-90-0015  Grievance Records Filed Under Procedures 
   Established by Labor-Management Negotiations, HHS/OS/ASPER.
         *09-90-0016  HHS Motor Vehicle Operator Records, HHS/OS/ASPER.
         *09-90-0018  Personal Records in Operating Offices, HHS/OS/
   ASPER.
         *09-90-0019  Special Employment Program Records, HHS/OS/ASPER.
         *09-90-0020  Suitability for Employment Records, HHS/OS/ASPER.
         *09-90-0021  Training Management Information System, HHS/OS/
   ASPER.
         *09-90-0022  Volunteer EEO Support Personnel Records, HHS/OS/
   ASPER.
         **09-90-0023  Departmental Parking Control Policy and Records 
   Systems, HHS/OS/ASMB/FE.
         *09-90-0024  Financial Transactions of HHS Accounting and 
   Finance Offices, HHS/OS/ASMB.
         09-90-0025  Central Registry of Individuals Doing Business with 
   HHS, HHS/OS/ASMB 2.
         09-90-0027  Congressional Correspondence Unit, HHS/OS/ASL.
         09-90-0028  Biographics and Photographs of HHS Officials, HHS/
   OS/ASPA.
         *09-90-0036  Employee Suggestion Program Records, HHS/OS/ASPER.
         09-90-0037  Secretariat's Correspondence Control System, HHS/
   OS/ES.
         09-90-0038  Secretary's Official Files, HHS/OS/ES.
         09-90-0039  National Disaster Claims Processing System.
         09-90-0041  Consumer Mailing List, HHS/OS/OCA.
         09-90-0046  Consumer Complaint Correspondence System, HHS/OS/
   OCA.
         09-90-0049  Departmental Appeals Board Case and Appeal Records, 
   HHS/OS/DAB.
         09-90-0050  Case Information Management System, HHS/OS/OCR.
         09-90-0051  Complaint Files and Log, Office of Management and 
   Administration, HHS/OS/OCR/OMA.
         *09-90-0058  Freedom of Information Case File and 
   Correspondence Control Index, HHS/OS/ASPA/FOIA.
         *09-90-0059  Federal Advisory Committee Membership Files, HHS/
   OS/ASPER.
         09-90-0062  Administrative Claims, HHS/OS/OGC.
         09-90-0064  Litigation Files, Administrative Complaints, and 
   Adverse Personnel Actions, HHS/OS/OGC.
         09-90-0065  Conflict of Interest-Standards of Conduct Records, 
   HHS/OS/OGC.
         09-90-0066  OGC Attorney Applicant Files, HHS/OS/OGC.
         09-90-0067  Invention Reports Submitted to the Department of 
   Health and Human Services by its Employees, Grantees and Fellowship 
   Recipients and Contractors, HHS/OS/OGC.
         09-90-0068  Federal Private Relief Legisltion, HHS/OS/OGC.
         *09-90-0069  Unfair Labor Practice Records, HHS/OS/ASPER.
         09-90-0071  Social Security Code Cards, HHS/OS/OGC.
         09-90-0072  Congressional Grants Notification Unit, HHS/OS/ASL.
         09-90-0074  Location and Collection System (LCS), HHS, OCSE.
         09-90-0075  MBTA Prepaid Pass Program Participants, HHS/BOI/
   ARD.
         09-90-0078  SSI/OPM Temporary Matching File, HHS/OS/OIG.
         09-90-0079--Welfare Fraud Detection File, HHS/OS/OIG.
         09-90-0080  The Secretary's Advisory Committee Candidate Files, 
   HHS/OS/ES.
         09-90-0083  JOBS Evaluation Data System, HHS/OS/ASPE.
         *09-90-0095  Management Information System Efficiency Reporter 
   (MISER), HHS/ASPER/OPSI and OCAM.
         09-90-0100  Civil and Administrative Investigative Files of the 
   Inspector General.
         09-90-0101  Health Care Program Violations, HHS/OS/OIG.
         09-90-0102  Federal Personnel/HHS or HHS Funded Benefit and 
   Loan Temporary Matching File, HHS/OS/OIG.
         09-90-0103  Healthcare Integrity and Protection Data Bank 
   (HIPDB), HHS/OIG.
         09-90-0150  Research and Demonstration Data System, HHS/OCSE.
         09-90-0200  Child Care Subsidy Program Records, HHS.
         09-90-1101  Optional Form 55 Cards Issuance Log, HHS/OS/RIX/
   ORD/DAS.
         09-90-1200  Workplace Violence Prevention Team (WVPT) Records, 
   HHS/OS/ASMB/OHR.
         09-90-9999  Automated Litigation Tracking System, HHS/OS/OGC.
         *Systems are Department-wide with Office of the Secretary 
   policy guidance but with local operational control.

   #.. 09-90-0001

   #....System name: Telephone Directory/Locator System, HHS/OS/ASMB/
      OMAS.

     Security classification: 
       None.
     System location: 
         Operating Offices and Facility Complexes of the Department--
   Employee Locators and Offices of Administrative or Management 
   Services.
     Categories of individuals covered by the system: 
       Current employees of the Department and vendor or other Federal 
   employees located in Department operating offices and facility 
   complexes.
     Categories of records in the system: 
       Name, title, agency office address, agency mailing address, 
   telephone number, standard administrative code, and social security 
   number.
     Authority for maintenance of the system: 
       5 U.S.C. 301, 40 U.S.C. 486(c).
   Purpose(s): 
       The records are used to develop and maintain current employee 
   locator and directory listings. The locator listings are used by the 
   HHS information centers, mailrooms, and others specifically for the 
   purpose of locating employees and for routing mail. The directory 
   listings are used to produce departmental telephone directories on an 
   as needed basis.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In the event of litigation where the defendant is (a) the 
   Department, any component of the Department, or any employee of the 
   Department in his or her official capacity; (b) the United States 
   where the Department determines that the claim, if successful, is 
   likely to directly affect the operations of the Department or any of 
   its components; or (c) any Department employee in his or her 
   individual capacity where the Justice Department has agreed to 
   represent such employee, the Department may disclose such records as 
   it deems desirable or necessary to the Department of Justice to 
   enable that Department to present an effective defense, provided such 
   disclosure is compatible with the purpose for which the records were 
   collected.
       Records may be disclosed to student volunteers, individuals 
   working under a personal services contract, and other individuals 
   performing functions for the Department but technically not having 
   the status of agency employees, if they need access to the records in 
   order to perform their assigned agency functions..
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Variously stored in card files, computer printouts, paper forms, 
   magnetic tape.
     Retrievability: 
       Alphabetically by employee name in certain instances, also by 
   agency and/or title. Some large systems use the SSN as control to 
   update, change or delete information on individuals no longer within 
   this system of records.
     Safeguards: 
       Only authorized personnel have access to master lists which 
   contain social security numbers.
     Retention and disposal: 
       Retained as long as individual is employed by or associated with 
   the Department, then information deleted from files by appropriate 
   method.
     System manager(s) and address: 
       Telecommunications management officials of the Department--See 
   Appendix.
     Notification procedure: 
       Direct inquiries to appropriate systems manager identified in 
   Appendix.
     Record access procedures: 
       Same as notification procedures. Requesters should also 
   reasonably specify the record contents being sought. (These access 
   procedures are in accordance with Department Regulations (45 CFR 
   5b.5(a)(2)), Federal Register, October 8, 1975, page 47410.)
     Contesting record procedures: 
       Contact the official at the address specified under notification 
   procedures above, and reasonably identify the record and specify the 
   information to be contested and corrective action sought with 
   supporting justification. (These procedures are in accordance with 
   Department Regulations (45 CFR 5b.7), Federal Register, October 8, 
   1975, page 47411.)
     Record source categories: 
       Individual employee.
     Systems exempted from certain provisions of the act: 
       None.

                                 Appendix

         Department Policy Coordinator:
         Telecommunications Management Officer, Department of Health, 
   and Human Services, Office of the Assistant Secretary for Management 
   and Budget, Office of Management Analysis and Systems, 200 
   Independence Avenue, SW, Washington, DC 20201.

         PHS Policy Coordinator:
         Telecommunications Management Officer, Office of the Assistant 
   Secretary for Health, Office of Management, Office of Organization 
   and Management Systems, Division of Management Sciences and Systems, 
   5600 Fishers Lane, Rockville, MD 20857.

         Operating System Managers:
         Office of the Secretary, Deputy Director, Division of 
   Administrative Services, Office of Management Services, 330 
   Independence Ave., SW, Room 1739, Washington, DC 20201.

         Human Development Services, Director, Division of 
   Administrative Services, 200 Independence Ave., SW, Room 309B, 
   Washington, DC 20201.

         Public Health Service, Chief, Communications Section, 
   Administrative Services Center, 5600 Fishers Lane, Rockville, MD 
   20857.

         Public Health Service, Centers for Disease Control, Chief, 
   Communications Records and Space Branch, 1600 Clifton Road, Atlanta, 
   GA 30333.

         Public Health Service, Food and Drug Administration, Chief, 
   Services Management Section, Division of Management Services, 5600 
   Fishers Lane, Rockville, MD 20857.

         Public Health Service, Chief, General Services Branch, USPHS 
   Hospital, Carville, LA 70721.

         Health Care Financing Administration, Director, Division of 
   Communications Services, 591 East High Rise Bldg., 6325 Security 
   Blvd., Baltimore, MD 21207.

         Social Security Administration, Communications Systems Branch, 
   6401 Security Boulevard, Room 1-N-9--Annex, Baltimore, MD 21235.

         Region I, HHS Director, Division of Administrative Services, 
   JFK Federal Building, Boston, MA 02203.

         Region II, HHS Director, Division of Administrative Services, 
   26 Federal Plaza, New York, NY 10007.

         Region III, HHS Director, Division of Administrative Services, 
   3535 Market Street, Philadelphia, PA 19101.

         Region IV, HHS Director, Division of Administrative Services, 
   101 Marietta Tower, Suite 1502, Atlanta, GA 30323.

         Region V, HHS Director, Division of Administrative Services, 
   300 South Wacker Drive, Chicago, IL 60606.

         Region VI, HHS Director, Division of Administrative Services, 
   1200 Main Tower, Dallas, TX 75202.

         Region VII, HHS Director, Division of Administrative Services, 
   601 East 12th Street, Kansas City, MO 64106.

         Region VIII, HHS Director, Division of Administrative Services, 
   1961 Stout Street, Denver, CO 80294.

         Region IX, HHS Director, Division of Administrative Services, 
   50 United Nations Plaza, San Francisco, CA 94102.

         Region X, HHS Director, Division of Administrative Services, 
   1321 Second Avenue, Seattle, WA 98101.

   #.. 09-90-0002

   #....System name: Investigatory Material Compiled for Security and 
      Suitability Purposes, HHS/OS/OIG.

     Security classification: 
       None for the system; however, a portion of the records within the 
   system are classified at the level of Confidential and Secret.
     System location: 
       Security and Protection Division, Room 523B, Humphrey Building, 
   U.S. Department of Health and Human Services, 200 Independence 
   Avenue, SW, Washington, DC 20201.
     Categories of individuals covered by the system: 
       Prospective, current, and, former employees and others doing 
   business with the Department.
     Categories of records in the system: 
       Personnel security and suitability investigations.
     Authority for maintenance of the system: 
       Executive Orders 10450 and 12356.
   Purpose(s): 
       Records in this system are maintained to assist the Secretary and 
   other responsible officials in determining whether the appointment 

Other Popular 1995 Privacy Act Documents Documents:

Other Documents:

1995 Privacy Act Documents Records and Documents