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Privacy Act: [ BGFRS--12] FRB--Biographical File of Federal Personnel....


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.FEDERAL RESERVE SYSTEM


   #..Table of Contents

   BGFRS-1, FRB--Recruiting and Placement Records
   BGFRS-2, FRB--Personnel Background Investigation Reports
   BGFRS-3, FRB--Medical Records
   BGFRS-4, FRB--General Personnel Records
   BGFRS-5, FRB--EEO Discrimination Complaint File
   BGFRS-6, FRB--Disciplinary and Adverse Action Records.
   BGFRS-7, FRB--Payroll and Leave.
   BGFRS-8, FRB--Travel Records
   BGFRS-9, FRB--Consultant and Staff Associate File
   BGFRS-10, FRB--General File on Board Members
   BGFRS-11, FRB--Official General Files
   BGFRS-12, FRB--Biographical File of Federal Reserve Personnel
   BGFRS-13, FRB--General File of Examiners and Assistant Examiners at 
            Federal Reserve Banks
   BGFRS-14, FRB--General File of Federal Reserve Bank and Branch 
            Directors
   BGFRS-15, FRB--General Files of Federal Reserve Agents, Alternates 
            and Representatives at Federal Reserve Banks
   BGFRS-16, FRB--Individuals Sho Extend Margin Credit.
   BGFRS-17, FRB--Municipal or Government Securities Principals and 
            Representatives.
   BGFRS-18, FRB--Consumer Complaint Information System
   BGFRS-19, FRB--Financial Disclosure Reports and Outside Business 
            Interest Applications
   BGFRS-21, FRB--Supervisory Tracking and Reference System
   BGFRS-22, FRB--Chain Banking Reference System
   BGFRS-23, Freedom of Information Act/Privacy Act (FOIA/PA) Case 
            Tracxking and Reporting System.
   BGFRS-24, EEO General Files.
   BGFRS-25, Multi-rater Feedback Records.
   BGFRS-26, Employee Relations Records1
   BGFRS-27, Performance Management Program Records
   BGFRS-28, Employee Assistance Program Records
   BGFRS-29, Benefits Records
   BGFRS-30, Academic Assistance Program Files
   BGFRS-31, Protective Information System
   BGRS/OIG-1, OIG Investigative Records.
   BGFRS/OIG-2, OIG Personnel Records.
   BGFRS/SS-1, Telephone Call Detail Records.
   BGRS/SS-2, Staff Identification Card File.
   BGRS/SS-3, Staff Parking Permit File.

   #.. BGFRS-1

   #....System name: FRB--Recruiting and Placement Records.

     System location: Board of Governors, Federal Reserve System, 20th 
   and Constitution NW, Washington, DC 20551.
     Categories of individuals covered by the system: Persons who have 
   applied for employment with or are employed by the Federal Reserve 
   Board.
     Categories of records in the system: These records may contain 
   information relating to the education, training, employment history 
   and earnings, appraisal of past performance, convictions for offenses 
   against the law; results of tests, appraisal of potential, honors, 
   awards of fellowships; military service; veteran status, school 
   transcripts, work samples; birth date; social security number; 
   sipping authorizations; travel vouchers, offer letters and 
   correspondence, reference checks, and home address of persons who 
   have applied for Board employment or are employed by the Federal 
   Reserve Board.
     Authority for maintenance of the system: Sections 10 and 11 of the 
   Federal Reserve Act (12 U.S.C. 244, 248(i) and 248(1)).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Information in 
   these records may be used:
       a. To refer applicants for purposes of consideration for 
   placement in positions for which an applicant has applied and is 
   qualified. This includes various government organizations.
       b. To refer current Board employees for consideration for 
   reassignment and promotion within the Board.
       c. As a data source for management information for production of 
   summary descriptive statistics and analytical studies in support of 
   the function for which the records are collected and maintained, or 
   for related personnel management functions or manpower studies; may 
   also be utilized to respond to general requests for statistical 
   information (without personal identification of individuals) under 
   the Freedom of Information Act or to locate specific individuals for 
   personnel research of other personnel management functions.
       d. To refer, where there is an indication of a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, to the appropriate agency, whether federal, state or local, 
   charged with the responsibility of investigating or prosecuting such 
   violation or with enforcing or implementing the statute, or rule, 
   regulation or order issued pursuant thereto.
       e. To request information from a Federal, state or local agency 
   maintaining civil, criminal, or other relevant enforcement or other 
   pertinent information, such as licenses, if necessary to obtain 
   relevant information to an agency decision concerning the hiring or 
   retention of an employee, the issuance of a security clearance, the 
   letting of a contract, or the issuance of a license, grant or other 
   benefit.
       f. To provide information or disclose to a Federal Agency, or any 
   other employer or prospective employer in response to its request, in 
   connection with the hiring or retention of an employee, the letting 
   of a contract, or issuance of a license, grant or other benefit by 
   the requesting agency to the extent that the information is relevant 
   and necessary to the requesting agency's decision on that matter.
       g. To respond to a court order.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Records are maintained on magnetic tapes, punched cards, 
   microfilm, cards, lists, forms, and in folders.
     Retrievability: Records are indexed by name, combination of birth 
   date, social security account number, and applicable identification 
   number.
     Safeguards: Access to and use of these records are limited to those 
   persons whose official duties require such access.
     Retention and disposal: 
       a. Files of eligibles. Retained for a minimum of one year after 
   date of determination that no suitable position exists currently.
       b. Index cards. Destroyed when no longer needed.
       c. Cancelled and ineligible applications. Same as ``a'' above.
       d. Inquiries and replies regarding availability for appointment.
     System manager(s) and address: Director of Personnel, Board of 
   Governors, Federal Reserve System, 20th and Constitution, NW, 
   Washington, DC 20551.
     Notification procedure: Individuals should provide name, date of 
   birth, Social Security Number, identification number (if known), 
   approximate date of record, and type of position with which concerned 
   to the System Manager, address above.
     Record access procedures: Individuals should provide name, date of 
   birth, Social Security Number, identification number (if known), 
   approximate date of record, and type of position with which concerned 
   to the System Manager, address above.
     Record source categories: Information in this system of records 
   either comes from the individual to whom it applies or is derived 
   from information he or she supplies, except reports from medical 
   personnel on physical qualifications; and statements supplied by 
   references.
     Systems exempted from certain provisions of the act: Pursuant to 
   subsections (k)(2) and (k)(5) of the Privacy Act and the Board's 
   regulation relating thereto (12 CFR part 261a), certain portions of 
   this system of records may be exempted from certain provisions of the 
   Act where: (1) Such portions represent investigatory material 
   compiled for law enforcement purposes, or (2) such portions represent 
   investigatory material compiled solely for the purpose of determining 
   suitability, eligibility, or qualifications for Board employment of 
   the extent that disclosure of such portions would reveal the identity 
   of a source who furnished information under a promise of 
   confidentiality.

   #..BGFRS-2

   #....System name: FRB Personnel Background Investigation Reports.

     System location: Board of Governors, Federal Reserve System, 20th 
   and Constitution, NW, Washington, DC 20551.
     Categories of individuals covered by the system: Current and former 
   applicants for employment by the Board of Governors; Federal Reserve 
   System employees considered for access to classified information or 
   restricted areas; and/or security determinations as contractors, 
   employees of contractors, experts, instructors, and consultants to 
   the Board. Individuals who are neither applicants nor employees of 
   the Board but are or were involved in Board programs under a 
   cooperative assignment or similar agreement; individuals who are 
   neither applicants nor employees of the Board but are or were 
   involved in matters related to the operation of the Board.
     Categories of records in the system: These records may contain 
   investigative information regarding an individual's character, 
   financial responsibility, conduct, behavior; arrests and convictions 
   for any violations against the law; reports of interviews with former 
   supervisors, co-workers, associates, educators, etc.; reports about 
   the qualifications of an individual for a specific position; reports 
   of inquiries with law enforcement agencies; former employers; 
   education institutions attended; and other information developed from 
   the above.
     Authority for maintenance of the system: Section 11 of the Federal 
   Reserve Act (12 U.S.C. 248(i) and 248(1)).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: The contents of 
   these records may be disclosed to and used as follows:
       a. To assist in determining the suitability for access to 
   classified information.
       b. To designated officers and employees of other agencies and 
   departments of the Federal Government, and the District of Columbia 
   Government, having an interest in the individual for employment 
   purposes, in connection with performance of a service to the Federal 
   Government, under a contract or other agreement, including a security 
   clearance or access determination, and a need to evaluate 
   qualifications, suitability, and loyalty to the United States 
   Government.
       c. To the intelligence agencies of the Department of Defense, 
   National Security Agency, Central Intelligence Agency, and the 
   Federal Bureau of Investigation for use in intelligence activities.
       d. To any source from which information is requested by the Board 
   in the course of an investigation, to the extent necessary to 
   identify the individual, inform the source of the nature and purpose 
   of the investigation and to identify the type of information 
   requested.
       e. In the event of an indication of any violation or potential 
   violation of the law, whether civil, criminal, or regulatory in 
   nature, and whether arising by statute or by regulation, rule or 
   order issued pursuant thereto, the relevant records in the system of 
   records may be referred, as a routine use, to the appropriate agency, 
   whether Federal, State, or local charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing the statute, or rule, regulation or order issued 
   pursuant thereto; such referral shall also include, and be deemed to 
   authorize any and all appropriate and necessary uses of such records 
   in a court of law and before an administrative board or hearing.
       f. As a data source for management information for production of 
   descriptive statistics and analytical studies in support of the 
   function for which the records are collected and maintained, or for 
   related personnel management functions or manpower studies; may also 
   be utilized to respond to general requests for statistical 
   information (without personal identification of individuals) under 
   the Freedom of Information Act or to locate specific individuals for 
   personnel research or other personnel management functions.
       g. To respond to a court order.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Files are maintained in folders and index cards in steel 
   file cabinets with manipulation proof combination lock.
     Retrievability: Records are indexed by name in alphabetical order.
     Safeguards: Access to and use of these records are limited to those 
   persons whose official duties require access and who have appropriate 
   security clearance.
     Retention and disposal: The indexing cards are retained 
   indefinitely, while the reports of investigation are returned to the 
   originating agency after separation of employment.
     System manager(s) and address: Assistant Director, Division of 
   Support Services Board of Governors, Federal Reserve System, 20th and 
   Constitution, NW, Washington, DC 20551.
     Notification procedure: An individual may inquire as to whether or 
   not the system contains a record pertaining to him or to her by 
   addressing a written request to:
       Director of Personnel, Board of Governors, Federal Reserve 
   System, 20th and Constitution, NW, Washington, DC 20551.
       The request should include the full name and date and place of 
   birth of the individual, and any available information regarding the 
   type of record involved, and the category of individual under which 
   the inquirer feels he or she fits.
     Record access procedures: In response to a written request by an 
   individual to determine whether or not the system contains a record 
   pertaining to him or to her, the Director will set forth the 
   procedure for gaining access to the record. If the individual desires 
   to contest the contents of a record, he or she may do so by writing 
   to the:
       Director of Personnel, Board of Governors, Federal Reserve 
   System, 20th and Constitution, NW, Washington, DC 20551.
     Record source categories: Information contained in the system is 
   obtained from the following:
       1. Applications and other personnel and security forms furnished 
   by the individual.
       2. Investigative material furnished by other Federal agencies. 
   Notices of personnel actions furnished by other Federal agencies.
       3. By personal investigation or written inquiry from sources such 
   as:
       Employers
       Schools
       References
       Neighbors
       Associates
       Police Departments
       Courts
       Credit Bureau
       Medical Records
       Probation Officials
       Prison Officials
       4. Newspapers, magazines, periodicals, and other publications.
       5. Published hearings of Congressional Committees.
     Systems exempted from certain provisions of the act: Pursuant to 
   subsections (k)(2) and (k)(5) of the Privacy Act and the Board's 
   regulation relating thereto (12 CFR part 261a), certain portions of 
   this system of records may be exempted from certain provisions of the 
   Act where: (1) Such portions represent investigatory material 
   compiled for law enforcement purposes, or (2) such portions represent 
   investigatory material compiled solely for the purpose of determining 
   suitability, eligibility, or qualifications for Board employment to 
   the extent that disclosure of such portions would reveal the identity 
   of a source who furnished information under a promise of 
   confidentiality.

   #..BGFRS-3

   #....System name: 

       FRB--Medical Records
     Security classification: 
       None.
     System location: 
       Board Physician, Board of Governors of the Federal Reserve 
   System, 20th and Constitution, NW., Washington, DC 20551. Records 
   relating to drug-testing under the Drug-Free Workplace Plan may be 
   retained by a contractor laboratory.
     Categories of individuals covered by the system: 

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