Home > 1997 Privacy Act Documents > Privacy Act: [ COMMERCE/DEPT-11] Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees....

Privacy Act: [ COMMERCE/DEPT-11] Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees....


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<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 3204-52931]



   #.DEPARTMENT OF COMMERCE


                            Table of Contents

       DEPT--1 Attendance, Leave, and Payroll Records of Employees and 
   Certain Other Persons
       DEPT--2 Accounts Receivable
       DEPT--3 Conflict of Interest Records, Appointed Oficials
       DEPT--4 Congressional Files
       DEPT--5 Freedom of Information and Privacy Request Records
       DEPT--6 Visitor Logs and Permits for Facilities Under Department 
   Control
       DEPT--7 Employee Accident Reports
       DEPT--8 Employee Applications for Motor Vehicle Operator's Card
       DEPT--9 Travel Records (Domestic and Foreign) of Employees and 
   Certain Other Persons
       DEPT--10 Executive Correspondence Files
       DEPT--11 Candidates for Membership, Members and Former Members of 
   Department of Commerce Advisory Committees
       DEPT--12 Investigative and Inspection Records
       DEPT--13 Investigative and Security Records
       DEPT--14 Litigation, Claims, and Administrative Proceeding 
   Records
       DEPT--15 Private Legislation Claimants-Central Legislative Files
       DEPT--16 Property Accountability Files
       DEPT--17 Records of Cash Receipts
       DEPT--18 Employees Personnel Files Not Covered by Notices of 
   Other Agencies
       DEPT--19 Department Mailing Lists
       DEPT--20 Biographical Files
       DEPT--22 Small Purchase Records
       CENSUS--1 Agriculture Census Records for 1974 and 1978
       CENSUS--2 Employee Productivity Measurement Records
       CENSUS--3 Individual and Household Statistical Surveys and 
   Special Studies Records
       CENSUS--4 Minority-Owned Business Enterprises Survey Records
       CENSUS--5 Population and Housing Census Records of the 1960 and 
   Subsequent Censuses
       CENSUS--6 Population Census Personal Service Records for 1900 and 
   All Subsequent Decennial Censuses
       CENSUS--7 Special Censuses of Population Conducted for State and 
   Local Government
       CENSUS--8 Statistical Administrative Records System.
       ITA--1 Individuals Identified in Export Transactions
       ITA--2 Individuals Involved in International Business Trade 
   Complaints
       ITA--3 Mission Directors/Seminar Chairpersons/Industry Technical 
   Representatives
       ITA--4 Membership Information: District Export Councils
       ITA--5 National Defense Executive Reserve Personnel Folders
       ITA--6 Foreign Service Officer Evaluations
       IATC--1 Auditor Trainee Registrants
       MBDA--1 Descriptive Data Questionnaire
       NBS--1 NBS Guest Workers
       NBS--2 Inventors of Energy-Related Processes and Devices
       NBS--3 Research Associates
       NBS--4 Employees External Radiation Exposure Records
       NBS--5 Nuclear Reactor Operator Licensees File
       NBS--6 Participants in Experiments, Studies, and Surveys
       NBS--7 NBS Emergency Locator System
       NOAA--1 Applicants for the NOAA Corps
       NOAA--2 Commissioned Officers Official Travel Orders Folders
       NOAA--3 Commissioned Officer Official Personnel Folders
       NOAA--4 Commissioned Officers Retired Payroll
       NOAA--5 Fisheries Law Enforcement Case Files
       NOAA--6 Fishermen's Statistical Data
       NOAA--7 Guest Workers at National Geophysical and Solar-
   Terrestrial Data Center
       NOAA--8 Individuals Engaged in Weather Modification Activities
       NOAA--9 Scientist-Researchers in GATE (Global Atmospheric 
   Research Program Atlantic Tropical Experiment)
       NOAA--10 NOAA Diving Program File
       NOAA--11 NOAA Mailing Lists
       NOAA--12 Marine Mammals, Endangered and Threatened Species, 
   Permits, and Exemptions Applicants
       NOAA--13 Personnel, Payroll, Travel, and Attendance Records of 
   the Regional Fishery Management Councils
       NTIA--1 Radio Spectrum Management Career Development Program
       NTIS--1 Individuals Interested in NTIS Publications, Shipped 
   Order Addresses, Customer Account Records, and Subscriber Files
       NTIS--2 Employee Daily Time and Production Reports
       PAT/TM--1 Attorneys and Agents Registered to Practice Before the 
   Office
       PAT/TM--2 Complaints, Investigations and Disciplinary Proceedings 
   Relating to Registered Patent Attorneys and Agents
       PAT/TM--3 Employee Production Records
       PAT/TM--4 Government Employees Invention Rights
       PAT/TM--5 Non-Registered Persons Rendering Assistance to Patent 
   Applicants
       PAT/TM--6 Parties Involved in Patent Interference Proceedings
       PAT/TM--7 Patent Application Files
       PAT/TM--8 Patent Application Secrecy Order Files
       PAT/TM--9 Patent Assignment Records
       PAT/TM--10 Patent Deposit Accounts System
       PAT/TM--11 Patent Examiner Testimony Files
       PAT/TM--12 Patent Subscription Service System
       PAT/TM--13 Petitioners for License to File for Foreign Patents
       PAT/TM--14 Users of Public Facilities of the of the Patent and 
   Trademark Office
       PAT/TM--15 System for Maintenance of Invention Promoter 
   Complaints
       PAT/TM--16 USPTO PKI Registration and Maintenance SystemN
       WBO--1 Talent and Experience File of Women's Business Experts

                          Office of the Secretary

   #..COMMERCE/DEPT-1

   #....System name: 

       Attendance, Leave, and Payroll Records of Employees and Certain 
   Other Persons.
     System location: 
       For employees of the Office of the Secretary, Bureau of Economic 
   Analysis, Bureau of Export Administration, Bureau of the Census, 
   Economic Development Administration, Economics and Statistics 
   Administration, International Trade Administration, Minority Business 
   Development Agency, National Institute of Standards and Technology, 
   National Oceanic and Atmospheric Administration, National 
   Telecommunications and Information Administration, National Technical 
   Information Service, Office of the Inspector General, Patent and 
   Trademark Office, Technology Administration: National Finance Center, 
   U.S. Department of Agriculture, PO Box 70160, New Orleans, Louisiana 
   70160.
       For Census Field Representative employees: Field Administrative 
   Payroll System, Bureau of the Census, Suitland, Maryland 20746.
     Categories of individuals covered by the system: 
       All Commerce Department employees and certain other persons as 
   categorized by organizational component above.
     Categories of records in the system: 
       Name, date of birth, social security number and employee number, 
   service computation date, grade, step, and salary; organization 
   (copde), retirement or FICA data as applicable; Federal, State, and 
   local tax deductions, as appropriate; IRS tax lien data; savings bond 
   and charity deductions; regular and optional Government life 
   insurance deduction(s), health insurance deduction and plan of code; 
   cash award data; jury duty data; military leave data; pay 
   differentials; union dues deductions; allotments, by type and amount; 
   financial institution code and employee account number, type of 
   account; leave status and leave data of all types (including annual, 
   compensarory, jury duty, maternity, military, retirement disability, 
   sick, transferred, absence without leave, and without pay); time and 
   attendance records, including number of regular, overtime, holiday, 
   Sunday, and other hours worked; pay period number and ending date of 
   living allowances; mailing address, co-owner and/or beneficiary of 
   bonds, marital status and number of dependents; and 
   <gr-thn-eq>Notification of Personnel Action<gr-thn-eq>. The 
   individual records listed herein are included only as pertinent or 
   applicable to the individual employee.
     Authority for maintenance of the system: 
       Title 5 U.S.C., Title 31 U.S.C. 66a, 492, Title 44 U.S.C. 3101, 
   3309.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Transmittal of data of U.S. Department of Agriculture, and 
   Treasury, and employee designated financial institutions to effect 
   issuance of paycheck to employees and distributions of pay according 
   to employee directions for savings bonds, allotments, alimony, child 
   support, and other authorized purposes.
       Reporting: Tax withholding to Internal Revenue Service and 
   appropriate State and local taxing authorities; FICA deductions to 
   the Social Security Administration; dues deductions to labor unions; 
   withholding for health and life insurance to the insurance carriers 
   and the U.S. Office of Personnel Management; charity contribution 
   deductions to agents of charitable institutions; annual W-2 
   statements to taxing authorities and the indivudals; wage, 
   employment, and separation information to state unemployment 
   compensation agencies, to the U.S. Department of Labor to determine 
   eligibility for unemployment compensation, and to housing authorities 
   for low-cost housing applications; and NOAA Corps data to U.S. Office 
   of Personnel Management for preparation of statistical materials. 
   Disclosure of information from this system of records may also be 
   made to commercial contractors (debt collection agencies) for the 
   purpose of collecting delinquent debts as authorized by the Debt 
   Collection Act (31 U.S.C. 3718). Also, see routine use paragraphs 1-5 
   and 8-13 of the Prefatory Statement.
       The names, social security numbers, home addresses, dates of 
   birth, dates of hire, quarterly earnings, employer information, and 
   State of hire of employees may be disclosed to the Office of Child 
   Support Enforcement, Administration for Children and Families, 
   Department of Health and Human Servicels, for the purpose of locating 
   individuals to establish paternity, esatablishing and modifying 
   orders of child support, identifying sources of income, and for other 
   child support enforcement actions as required by the Personal 
   Responsibility and Work Opportunity Reconciliation Act (PRWORA; Pub.-
   193).
   Disclosure to consumer reporting agencies: 
       Disclosures to 5 U.S.C. 552a(b)(12):Disclosures may be made from 
   this system to <gr-thn-eq>consumer reporting agencies<gr-thn-eq> as 
   defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f), and the 
   Federal Claims Collection Act of 1966 (31 U.AS.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage:
       Both manual and machine-readable.
     Retrievability:
       By name and/or employee or social security number.
     Safeguards:
       Physical, technical and administrative security is maintained, 
   with all storage equipment and/or rooms locked when not in use. 
   Admittance, when open, is restricted to authorized personnel only. 
   All payroll personnel and computer operators and programmers are 
   instructed and cautioned on the confidentiality of the records.
     Retention and disposal:
       Retained on site until after GAO audit, then disposed of, or 
   transferred either to Federal Records Storage Centers in accordance 
   with the fiscal records program approval by GAO, as appropriate, or 
   general Record Schedules of GSA.
     System manager(s) and address: 
       National Finance Center, U.S. Department of Agriculture, PO Box 
   70160, New Orleans, Louisiana 70160.
       Field Administrative Payroll System, Demographic and Decennial 
   Census Staff, Bureau of the Census, Suitland, Maryland 20746.
     Notification procedure:
       For Economics and Statistics Administration and Bureau of the 
   Census records of employees employed in the Washington, D.C., 
   metropolitan area, a Census Regional Office, the Census Hagerstown 
   Telephone Center and the Census Tucson Telephone Center, information 
   may be obtained from: Bureau of the Census, Human Resources Division, 
   ATTN: Chief, Pay, Processing and Systems Branch, Room 3254, FOB 3, 
   Washington, DC 20233, (301) 457-3710.
       For records of Census employees employed by the Jeffersonville 
   Census Data Preparation Division, information may be obtained from: 
   Bureau of the Census, Data Administration Preparation Division, ATTN: 
   Chief, Human Resources Branch Room 113, Bldg. 66, Jeffersonville, 
   Indiana 47132, (812) 218-3323.
       For Patent and Trademark Office records, information may be 
   obtained from: Human Resources Manager, U.S. Patent and Trademark 
   Office, Box 3, Washington, DC 20231, (703) 305-8221.
       For records of International Trade Administration employees 
   employed in the Washington, D.C., metropolitan area, information may 
   be obtained from: Human Resources Manager, Personnel Management 
   Division, Room 4809, 14th & Constitution Avenue, NW, Washington, DC 
   20230, (202) 482-3438.
       For records of National Institute of Standards and Technology 
   employees other than those employed in Colorado and Hawaii and for 
   Technology Administration records, information may be obtained from: 
   Personnel Officer, Office of Human Resources Management, 
   Administration Building, Room A-123, Gaithersburg, Maryland 20899, 
   (301) 975-3000.
       For National Technical Information Service records, information 
   may be obtained from: Human Resources Manager, 8001 Forbes Place, 
   Suite 203, Springfield, Virginia 22161, (703) 605-6692.
       For Office of the Inspector General records, information may be 
   obtained from: Human Resources Manager, Resource Management Division, 
   Room 7713, 14th & Constitution Avenue, NW, Washington, DC 20230, 
   (202) 482-4948.
       For records of National Oceanic and Atmospheric Administration 
   employees in the Washington, D.C., metropolitan area, information may 
   be obtained from: Chief, Human Resources Services Division, National 
   Oceanic and Atmospheric Administration, 1315 East-West Highway, Room 
   13619, Silver Spring, Maryland 20910, (301) 713-0524.
       For records of Office of the Secretary, Bureau of Economic 
   Analysis, Bureau of Export Administration, Economic Development 
   Agency, Minority Business Development Agency, and National 
   Telecommunications and Information Administration employees in the 
   Washington, D.C., metropolitan area, information may be obtained 
   from: Human Resources Manager, Office of Human Resources Services, 
   Office of the Secretary, Room 5005, 14th & Constitution Avenue, NW, 
   Washington, DC 20230, (202) 482-3827.
       For records of regional employees of National Oceanic and 
   Atmospheric Administration, National Institute of Standards and 
   Technology, Bureau of Export Administration, Economic Development 
   Administration, Minority Business Development Agency, International 
   Trade Administration, and National Telecommunications and Information 
   Administration, information may be obtained from the Human Resources 
   Manager servicing the region or state in which they are employed, as 
   follows:
       a. Central Region. For National Oceanic and Atmospheric 
   Administration employees in the States of Arkansas, Florida, Georgia, 
   Illinois, Indiana, Iowa, Kentucky, Louisiana, Michigan, Minnesota, 
   Mississippi, Missouri, Ohio, Tennessee, and Wisconsin; for National 
   Marine Fisheries Service employees in the States of North Carolina, 
   South Carolina and Texas; and for National Weather Service employees 
   in the States of Colorado, Kansas, Nebraska, North Dakota, South 
   Dakota, and Wyoming; for employees in the Bureau of Export 
   Administration, Economic Development Administration, Minority 
   Business Development Agency, and International Trade Administration 
   in the States of Arkansas, Connecticut, Illinois, Indiana, Iowa, 
   Kansas, Kentucky, Louisiana, Maine, Massachusetts, Michigan, 
   Minnesota, Mississippi, Missouri, Nebraska, New Hampshire, New York, 
   Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, South 
   Dakota, Tennessee, Texas, Vermont, and Wisconsin: Human Resources 
   Manager, Central Administrative Support Center (CASC), Federal 
   Building, Room 1736, 601 East 12th Street, Kansas City, Missouri 
   64106, (816) 426-2056.
       b. Eastern Region. For National Oceanic and Atmospheric 
   Administration employees in the States of Connecticut, Delaware, 
   Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, 
   North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, 

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