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Privacy Act: [ COMMERCE/DEPT-11] Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees....
<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] [Page 3204-52931] #.DEPARTMENT OF COMMERCE Table of Contents DEPT--1 Attendance, Leave, and Payroll Records of Employees and Certain Other Persons DEPT--2 Accounts Receivable DEPT--3 Conflict of Interest Records, Appointed Oficials DEPT--4 Congressional Files DEPT--5 Freedom of Information and Privacy Request Records DEPT--6 Visitor Logs and Permits for Facilities Under Department Control DEPT--7 Employee Accident Reports DEPT--8 Employee Applications for Motor Vehicle Operator's Card DEPT--9 Travel Records (Domestic and Foreign) of Employees and Certain Other Persons DEPT--10 Executive Correspondence Files DEPT--11 Candidates for Membership, Members and Former Members of Department of Commerce Advisory Committees DEPT--12 Investigative and Inspection Records DEPT--13 Investigative and Security Records DEPT--14 Litigation, Claims, and Administrative Proceeding Records DEPT--15 Private Legislation Claimants-Central Legislative Files DEPT--16 Property Accountability Files DEPT--17 Records of Cash Receipts DEPT--18 Employees Personnel Files Not Covered by Notices of Other Agencies DEPT--19 Department Mailing Lists DEPT--20 Biographical Files DEPT--22 Small Purchase Records CENSUS--1 Agriculture Census Records for 1974 and 1978 CENSUS--2 Employee Productivity Measurement Records CENSUS--3 Individual and Household Statistical Surveys and Special Studies Records CENSUS--4 Minority-Owned Business Enterprises Survey Records CENSUS--5 Population and Housing Census Records of the 1960 and Subsequent Censuses CENSUS--6 Population Census Personal Service Records for 1900 and All Subsequent Decennial Censuses CENSUS--7 Special Censuses of Population Conducted for State and Local Government CENSUS--8 Statistical Administrative Records System. ITA--1 Individuals Identified in Export Transactions ITA--2 Individuals Involved in International Business Trade Complaints ITA--3 Mission Directors/Seminar Chairpersons/Industry Technical Representatives ITA--4 Membership Information: District Export Councils ITA--5 National Defense Executive Reserve Personnel Folders ITA--6 Foreign Service Officer Evaluations IATC--1 Auditor Trainee Registrants MBDA--1 Descriptive Data Questionnaire NBS--1 NBS Guest Workers NBS--2 Inventors of Energy-Related Processes and Devices NBS--3 Research Associates NBS--4 Employees External Radiation Exposure Records NBS--5 Nuclear Reactor Operator Licensees File NBS--6 Participants in Experiments, Studies, and Surveys NBS--7 NBS Emergency Locator System NOAA--1 Applicants for the NOAA Corps NOAA--2 Commissioned Officers Official Travel Orders Folders NOAA--3 Commissioned Officer Official Personnel Folders NOAA--4 Commissioned Officers Retired Payroll NOAA--5 Fisheries Law Enforcement Case Files NOAA--6 Fishermen's Statistical Data NOAA--7 Guest Workers at National Geophysical and Solar- Terrestrial Data Center NOAA--8 Individuals Engaged in Weather Modification Activities NOAA--9 Scientist-Researchers in GATE (Global Atmospheric Research Program Atlantic Tropical Experiment) NOAA--10 NOAA Diving Program File NOAA--11 NOAA Mailing Lists NOAA--12 Marine Mammals, Endangered and Threatened Species, Permits, and Exemptions Applicants NOAA--13 Personnel, Payroll, Travel, and Attendance Records of the Regional Fishery Management Councils NTIA--1 Radio Spectrum Management Career Development Program NTIS--1 Individuals Interested in NTIS Publications, Shipped Order Addresses, Customer Account Records, and Subscriber Files NTIS--2 Employee Daily Time and Production Reports PAT/TM--1 Attorneys and Agents Registered to Practice Before the Office PAT/TM--2 Complaints, Investigations and Disciplinary Proceedings Relating to Registered Patent Attorneys and Agents PAT/TM--3 Employee Production Records PAT/TM--4 Government Employees Invention Rights PAT/TM--5 Non-Registered Persons Rendering Assistance to Patent Applicants PAT/TM--6 Parties Involved in Patent Interference Proceedings PAT/TM--7 Patent Application Files PAT/TM--8 Patent Application Secrecy Order Files PAT/TM--9 Patent Assignment Records PAT/TM--10 Patent Deposit Accounts System PAT/TM--11 Patent Examiner Testimony Files PAT/TM--12 Patent Subscription Service System PAT/TM--13 Petitioners for License to File for Foreign Patents PAT/TM--14 Users of Public Facilities of the of the Patent and Trademark Office PAT/TM--15 System for Maintenance of Invention Promoter Complaints PAT/TM--16 USPTO PKI Registration and Maintenance SystemN WBO--1 Talent and Experience File of Women's Business Experts Office of the Secretary #..COMMERCE/DEPT-1 #....System name: Attendance, Leave, and Payroll Records of Employees and Certain Other Persons. System location: For employees of the Office of the Secretary, Bureau of Economic Analysis, Bureau of Export Administration, Bureau of the Census, Economic Development Administration, Economics and Statistics Administration, International Trade Administration, Minority Business Development Agency, National Institute of Standards and Technology, National Oceanic and Atmospheric Administration, National Telecommunications and Information Administration, National Technical Information Service, Office of the Inspector General, Patent and Trademark Office, Technology Administration: National Finance Center, U.S. Department of Agriculture, PO Box 70160, New Orleans, Louisiana 70160. For Census Field Representative employees: Field Administrative Payroll System, Bureau of the Census, Suitland, Maryland 20746. Categories of individuals covered by the system: All Commerce Department employees and certain other persons as categorized by organizational component above. Categories of records in the system: Name, date of birth, social security number and employee number, service computation date, grade, step, and salary; organization (copde), retirement or FICA data as applicable; Federal, State, and local tax deductions, as appropriate; IRS tax lien data; savings bond and charity deductions; regular and optional Government life insurance deduction(s), health insurance deduction and plan of code; cash award data; jury duty data; military leave data; pay differentials; union dues deductions; allotments, by type and amount; financial institution code and employee account number, type of account; leave status and leave data of all types (including annual, compensarory, jury duty, maternity, military, retirement disability, sick, transferred, absence without leave, and without pay); time and attendance records, including number of regular, overtime, holiday, Sunday, and other hours worked; pay period number and ending date of living allowances; mailing address, co-owner and/or beneficiary of bonds, marital status and number of dependents; and <gr-thn-eq>Notification of Personnel Action<gr-thn-eq>. The individual records listed herein are included only as pertinent or applicable to the individual employee. Authority for maintenance of the system: Title 5 U.S.C., Title 31 U.S.C. 66a, 492, Title 44 U.S.C. 3101, 3309. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Transmittal of data of U.S. Department of Agriculture, and Treasury, and employee designated financial institutions to effect issuance of paycheck to employees and distributions of pay according to employee directions for savings bonds, allotments, alimony, child support, and other authorized purposes. Reporting: Tax withholding to Internal Revenue Service and appropriate State and local taxing authorities; FICA deductions to the Social Security Administration; dues deductions to labor unions; withholding for health and life insurance to the insurance carriers and the U.S. Office of Personnel Management; charity contribution deductions to agents of charitable institutions; annual W-2 statements to taxing authorities and the indivudals; wage, employment, and separation information to state unemployment compensation agencies, to the U.S. Department of Labor to determine eligibility for unemployment compensation, and to housing authorities for low-cost housing applications; and NOAA Corps data to U.S. Office of Personnel Management for preparation of statistical materials. Disclosure of information from this system of records may also be made to commercial contractors (debt collection agencies) for the purpose of collecting delinquent debts as authorized by the Debt Collection Act (31 U.S.C. 3718). Also, see routine use paragraphs 1-5 and 8-13 of the Prefatory Statement. The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Servicels, for the purpose of locating individuals to establish paternity, esatablishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA; Pub.- 193). Disclosure to consumer reporting agencies: Disclosures to 5 U.S.C. 552a(b)(12):Disclosures may be made from this system to <gr-thn-eq>consumer reporting agencies<gr-thn-eq> as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f), and the Federal Claims Collection Act of 1966 (31 U.AS.C. 3701(a)(3)). Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Both manual and machine-readable. Retrievability: By name and/or employee or social security number. Safeguards: Physical, technical and administrative security is maintained, with all storage equipment and/or rooms locked when not in use. Admittance, when open, is restricted to authorized personnel only. All payroll personnel and computer operators and programmers are instructed and cautioned on the confidentiality of the records. Retention and disposal: Retained on site until after GAO audit, then disposed of, or transferred either to Federal Records Storage Centers in accordance with the fiscal records program approval by GAO, as appropriate, or general Record Schedules of GSA. System manager(s) and address: National Finance Center, U.S. Department of Agriculture, PO Box 70160, New Orleans, Louisiana 70160. Field Administrative Payroll System, Demographic and Decennial Census Staff, Bureau of the Census, Suitland, Maryland 20746. Notification procedure: For Economics and Statistics Administration and Bureau of the Census records of employees employed in the Washington, D.C., metropolitan area, a Census Regional Office, the Census Hagerstown Telephone Center and the Census Tucson Telephone Center, information may be obtained from: Bureau of the Census, Human Resources Division, ATTN: Chief, Pay, Processing and Systems Branch, Room 3254, FOB 3, Washington, DC 20233, (301) 457-3710. For records of Census employees employed by the Jeffersonville Census Data Preparation Division, information may be obtained from: Bureau of the Census, Data Administration Preparation Division, ATTN: Chief, Human Resources Branch Room 113, Bldg. 66, Jeffersonville, Indiana 47132, (812) 218-3323. For Patent and Trademark Office records, information may be obtained from: Human Resources Manager, U.S. Patent and Trademark Office, Box 3, Washington, DC 20231, (703) 305-8221. For records of International Trade Administration employees employed in the Washington, D.C., metropolitan area, information may be obtained from: Human Resources Manager, Personnel Management Division, Room 4809, 14th & Constitution Avenue, NW, Washington, DC 20230, (202) 482-3438. For records of National Institute of Standards and Technology employees other than those employed in Colorado and Hawaii and for Technology Administration records, information may be obtained from: Personnel Officer, Office of Human Resources Management, Administration Building, Room A-123, Gaithersburg, Maryland 20899, (301) 975-3000. For National Technical Information Service records, information may be obtained from: Human Resources Manager, 8001 Forbes Place, Suite 203, Springfield, Virginia 22161, (703) 605-6692. For Office of the Inspector General records, information may be obtained from: Human Resources Manager, Resource Management Division, Room 7713, 14th & Constitution Avenue, NW, Washington, DC 20230, (202) 482-4948. For records of National Oceanic and Atmospheric Administration employees in the Washington, D.C., metropolitan area, information may be obtained from: Chief, Human Resources Services Division, National Oceanic and Atmospheric Administration, 1315 East-West Highway, Room 13619, Silver Spring, Maryland 20910, (301) 713-0524. For records of Office of the Secretary, Bureau of Economic Analysis, Bureau of Export Administration, Economic Development Agency, Minority Business Development Agency, and National Telecommunications and Information Administration employees in the Washington, D.C., metropolitan area, information may be obtained from: Human Resources Manager, Office of Human Resources Services, Office of the Secretary, Room 5005, 14th & Constitution Avenue, NW, Washington, DC 20230, (202) 482-3827. For records of regional employees of National Oceanic and Atmospheric Administration, National Institute of Standards and Technology, Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, International Trade Administration, and National Telecommunications and Information Administration, information may be obtained from the Human Resources Manager servicing the region or state in which they are employed, as follows: a. Central Region. For National Oceanic and Atmospheric Administration employees in the States of Arkansas, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Michigan, Minnesota, Mississippi, Missouri, Ohio, Tennessee, and Wisconsin; for National Marine Fisheries Service employees in the States of North Carolina, South Carolina and Texas; and for National Weather Service employees in the States of Colorado, Kansas, Nebraska, North Dakota, South Dakota, and Wyoming; for employees in the Bureau of Export Administration, Economic Development Administration, Minority Business Development Agency, and International Trade Administration in the States of Arkansas, Connecticut, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nebraska, New Hampshire, New York, Ohio, Oklahoma, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Vermont, and Wisconsin: Human Resources Manager, Central Administrative Support Center (CASC), Federal Building, Room 1736, 601 East 12th Street, Kansas City, Missouri 64106, (816) 426-2056. b. Eastern Region. For National Oceanic and Atmospheric Administration employees in the States of Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina,
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