Privacy Act: [ DOE-39] Labor Standards Complaints and Grievances....

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   records contains information about him/her should be directed to the 
   Director, Headquarters Freedom of Information Act and Privacy Act 
   Division, U.S. Department of Energy, or the Privacy Act Officer at 
   the appropriate address identified above under ``System locations.'' 
   The request should include the requester's complete name, time period 
   for which records are sought, and the geographic location(s) where 
   the requester believes the records are located.
     Record access procedures: 
       Same as Notification procedures above. Records generally are kept 
   at locations where the work is performed. In accordance with the DOE 
   Privacy Act regulation, proper identification is required before a 
   request is processed.
     Contesting records procedures:
       Same as Notification procedures above.
     Record source categories: 
       The grievant or complainant, applicable management officials, 
   program office records, congressional offices, and fact finders' 
   notes and reports.
     System exempted from certain provisions of the act: 
       None.

   #..DOE-2

   #....System name: 

       DOE-Personnel Supervisor Maintained Personnel Records.
     Security classification: 
       Unclassified.
     System location: 
       U.S. Department of Energy, Headquarters, 1000 Independence 
   Avenue, SW., Washington, DC 20585
       U.S. Department of Energy, Alaska Power Administration, Federal 
   Records Center, San Point Way, NE., Seattle, WA 98115
       U.S. Department of Energy, Albuquerque Operations Office, PO Box 
   4500, Albuquerque, NM 87115
       U.S. Department of Energy, Bonneville Power Administration, PO 
   Box 3621, Portland, OR 97208
       U.S. Department of Energy, Brookhaven National Laboratory, 
   Industrial Medicine Division, Upton, NY 11973
       U.S. Department of Energy, Chicago Operations Office, 9800 South 
   Cass Avenue, Argonne, IL 60439
       U.S. Department of Energy, Grand Forks Energy Technology Center, 
   PO Box 8213, University Station, Grand Forks, ND 58201
       U.S. Department of Energy, Idaho Operations Office, 850 Energy 
   Drive, Idaho Falls, ID 83401
       U.S. Department of Energy, Laramie Energy Technology Center, PO 
   Box 3395, University Station, Laramie, WY 82070
       U.S. Department of Energy, National Energy Technology Laboratory 
   (Morgantown), PO Box 880, Morgantown, WV 26505
       U.S. Department of Energy, National Energy Technology Laboratory 
   (Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940
       U.S. Department of Energy, National Petroleum Technology Office, 
   William Center Tower One, 1West Third Street, Suite 1400, Tulsa, OK 
   74103
       U.S. Department of Energy, Nevada Operations Office, PO Box 
   14100, Las Vegas, NV 89114
       U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
   Oak Ridge, TN 37830
       U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
   Street, Oakland, CA 94612
       U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
   Miamisburg, OH 45342
       U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
   Pittsburgh, PA 15122
       U.S. Department of Energy, Richland Operations Office, PO Box 
   550, Richland, WA 99352
       U.S. Department of Energy, Rocky Flats Field Office, 10808 
   Highway 93, Unit A, Golden, CO 90403-8200
       U.S. Department of Energy, Savannah River Operations Office, PO 
   Box A, Aiken, SC 29801
       U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
   Box 1069, Schenectady, NY 12301
       U.S. Department of Energy, Southeastern Power Administration, 
   Samuel Elbert Building, Elberton, GA 30635
       U.S. Department of Energy, Southwestern Power Administration, PO 
   Box 1619, Tulsa, OK 74101
       U.S. Department of Energy, Western Area Power Administration, PO 
   Box 3402, Golden, CO 80401
       U.S. Department of Energy, Yucca Mountain Site Characterization 
   Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134
     Categories of individuals covered by the system: 
       Current Department of Energy (DOE) employees, former employees 
   who have departed within the last year, assigned military or detailed 
   personnel, and applicants for employment.
     Categories of records in the system: 
       Copies and summaries of employment history; SF-171; job 
   description; education; address; next of kin; home and work telephone 
   numbers; date of birth; awards and commendations received; 
   participation in professional or community activities; training; 
   earnings and leave data; travel actions; certification or 
   qualification examinations; injury reports; appraisals; copy of ADP-
   produced Form 702; Form 50; assignment records; security infraction 
   notices; records of supervisor-employee discussions; supervisor 
   observations; reprimands; admonitions; adverse actions; 
   commendations; contingency planning data; security clearance status; 
   and Government property in employee possession.
     Authority for maintenance of the system: 
       42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
   Purpose(s): 
       The records are maintained and used by DOE to maintain a file of 
   personnel information that would allow DOE managers to make informed 
   personnel and management decisions concerning employees.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. A record from the system may be disclosed as a routine use to 
   a Federal, State, or local agency to obtain information relevant to a 
   Departmental decision concerning the hiring or retention of an 
   employee, the issuance of a security clearance, the letting of a 
   contract, or the issuance of a license, grant, or other benefit. The 
   Department must deem such disclosure to be compatible with the 
   purpose for which the Department collected the information.
       2. A record from the system may be disclosed as a routine use to 
   DOE contractors in performance of their contracts, and their officers 
   and employees who have a need for the record in the performance of 
   their duties. Those provided information under this routine use are 
   subject to the same limitations applicable to Department officers and 
   employees under the Privacy Act.
       3. A record from this system may be disclosed as a routine use to 
   a member of Congress submitting a request involving the constituent 
   when the constituent has requested assistance from the member 
   concerning the subject matter of the record. The member of Congress 
   must provide a copy of the constituent's request for assistance.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records may be stored as paper records and electronic media.
     Retrievability: 
       Records may be retrieved by name and social security number.
     Safeguards: 
       Paper records are maintained in locked cabinets and desks. 
   Electronic records are controlled through established DOE computer 
   center procedures (personnel screening and physical security), and 
   they are password protected. Passwords are known only by the system 
   manager. Access is limited to those whose official duties require 
   access to the records.
     Retention and disposal: 
       Records retention and disposal authorities are contained in the 
   National Archives and Records Administration (NARA) General Records 
   Schedule and DOE record schedules that have been approved by NARA.
     System manager(s) and address: 
       Headquarters and Field Offices: The immediate supervisor of the 
   subject of the record(s).
     Notification procedure:
       In accordance with the DOE regulation implementing the Privacy 
   Act, Title 10, Code of Federal Regulations, part 1008, a request by 
   an individual to determine if a system of records contains 
   information about him/her should be directed to the Director, 
   Headquarters Freedom of Information Act and Privacy Act Division, 
   U.S. Department of Energy, or the Privacy Act Officer at the 
   appropriate address identified above under ``System locations.'' The 
   request should include the requester's complete name, time period for 
   which records are sought, and the geographic location(s) where the 
   requester believes the records are located.
     Record access procedures: 
       Same as Notification procedures above. Records are generally kept 
   at locations where the work is performed. In accordance with DOE 
   Privacy Act regulation, proper identification is required before a 
   request is processed.
     Contesting record procedures: 
       Same as Notification procedures above.
     Record source categories: 
       The subject employee, employee's supervisor(s), personnel action 
   documents, payroll documents, and personnel security documents.
     System exempted from certain provisions of the act: 
       None.

   #..DOE-3

   #....System name: 

       Employee Concerns Program Records.
     Security classification: 
       Unclassified.
     System location: 
       U.S. Department of Energy, Headquarters, 1000 Independence 
   Avenue, SW., Washington, DC 20585.
       U.S. Department of Energy, Albuquerque Operations Office, PO Box 
   4500, Albuquerque, NM 87185-5400.
       U.S. Department of Energy, Chicago Operations Office, 9800 South 
   Cass Avenue, Argonne, IL 60439
       U.S. Department of Energy, Idaho Operations Office, 850 Energy 
   Drive, Idaho Falls, ID 83401
       U.S. Department of Energy, Nevada Operations Office, 232 Energy 
   Way, North Las Vegas, NV 89030
       U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
   200 Administration Road, Oak Ridge, TN 37831
       U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
   Street, Oakland, CA 94612-5208
       U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
   Miamisburg, OH 45342
       U.S. Department of Energy, Office of River Protection, PO Box 
   550, MS A1-61, Richland, WA 99352
       U.S. Department of Energy, Rocky Flats Field Office, 10808 
   Highway 93 Unite A, Golden, CO 80402
       U.S. Department of Energy, Richland Operations Office, PO Box 
   550, Richland, WA 99352
       U.S. Department of Energy, Savannah River Operations Office, Road 
   1A, Aiken, SC 29802
       U.S. Department of Energy, Southeastern Power Administration, 
   Samuel Elbert Building, Elberton, GA 30635
       U.S. Department of Energy, Southwestern Power Administration, PO 
   Box 1619, Tulsa, OK 74101
       U.S. Department of Energy, Western Area Power Administration, PO 
   Box 3402, Golden, CO 80401
       U.S. Department of Energy, Yucca Mountain Site Characterization 
   Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134
     Categories of individuals covered by the system: 
       Current and former Department of Energy (DOE) employees and DOE 
   contractor and subcontractor employees who file concerns or 
   complaints with the DOE Employee Concerns Program offices.
     Categories of records in the system: 
       Employee concerns, informal whistleblower reprisal complaints, 
   names, social security numbers, work and home addresses and telephone 
   numbers, job titles, series, grade or pay levels; organization; 
   supervisors names and telephone numbers; copies of employee records 
   such as personnel actions, performance appraisals, pay and leave 
   records and security clearance documents; management reports; witness 
   statements; affidavits; checklists; notes; and relevant 
   correspondence.
     Authority for maintenance of the system: 
       42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201 
   (p); 42 U.S.C. 7254; 42 U.S.C. 5801(a).
   Purpose(s): 
       The records are maintained and used by the Department to document 
   and resolve employee concerns about environmental, safety and health 
   issues, employee-supervisor relations, work processes and practices, 
   and other work-related issues.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. A record from this system may be disclosed as a routine use to 
   union officials acting in their official capacity as a representative 
   of the grievant or affected employees under 5 U.S.C. Chapter 71.
       2. A record from this system may be disclosed as a routine use to 
   a member of Congress submitting a request involving a constituent 
   when the constituent has requested assistance from the member of 
   Congress with respect to the subject matter of the record. The member 
   of Congress must provide a copy of the constituent's request for 
   assistance.
       3. A record from this system may be disclosed as a routine use to 
   the appropriate local, State or Federal agency in the event that a 
   record within this system of records, alone or in conjunction with 
   other information, indicates a violation or potential violation of 
   law whether civil, criminal

[[Page 27314]]

   or regulatory in nature, and whether arising by general statue of 
   particular program pursuant thereto.
       4. A record from this system may be disclosed as a routine use 
   for the purpose of an investigation, settlement of claims, or the 
   preparation and conduct of litigation to (1) a person representing 
   the Department or assisting in such representation; (2) others 
   involved in the matter, their representatives and persons assisting 
   such persons; and (3) witnesses, potential witnesses, their 
   representatives and assistants, and any other persons possessing 
   information pertaining to the matter when it is necessary to obtain 
   information or testimony relevant to the matter.
       5. A record from this system may be disclosed as a routine use to 
   DOE contractors in performance of their contracts, and their officers 
   and employees who have a need for the record in the performance of 
   their duties. Those provided information under this routine use are 
   subject to the same limitations applicable to Department officers and 
   employees under the Privacy Act.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records may be stored as paper records and electronic media.
     Retrievability: 
       Records may be retrieved by the name of the concerned employee or 
   complainant or other personal identifier, such as social security 
   number.
     Safeguards: 
       Paper records are maintained in locked cabinets and desks. 
   Electronic records are controlled through established DOE computer 
   center procedures (personnel screening and physical security), and 
   they are password protected. Passwords are known only by the system 
   manager. Access is limited to those whose official duties require 
   access to the records.
     Retention and disposal: 
       Records retention and disposal authorities are contained in the 
   National Archives and Records Administration (NARA) General Records 
   Schedule and DOE records schedules that have been approved by NARA.
     System manager(s) and address: 
       Headquarters: Director, Office of Employee Concerns, U.S. 
   Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
   20585.
       Field Offices: The Director of the Office of Employee Concerns at 
   the ``System locations'' listed above are the system managers for 
   their respective portions of this system.
     Notification procedure:
       In accordance with the DOE regulation implementing the Privacy 
   Act, Title 10, Code of Federal Regulations, part 1008, a request by 
   an individual to determine if a system of records contains 
   information about him/her should be directed to the Director, 
   Headquarters Freedom of Information and Privacy Act Division, U. S. 
   Department of Energy or the Privacy Act Officer at the appropriate 
   address identified above under ``System locations.'' The request 
   should include the requester's complete name, time period, and the 
   geographic location(s) where the requester believes the records are 
   located.

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