Privacy Act: [ DOE-39] Labor Standards Complaints and Grievances....

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     Record access procedures: 
       Same as Notification procedures above. Records generally are kept 
   at locations where the work is performed. In accordance with the DOE 
   Privacy Act regulation, proper identification is required before a 
   request is processed.
     Contesting record procedures:
       Same as Notification procedures above.
     Record source categories: 
       The concerned employee or complainant; applicable management 
   officials; program office records; and congressional offices.
     System exempted from certain provisions of the act: 
       The system is exempt under subsections 552a(k)(1), (2) and (5) of 
   the Privacy Act to the extent that information within the system 
   meets the criteria of those subsections of the Act. Such information 
   has been exempted from the provisions of subsections (c)(3); 5 U.S.C. 
   552a (d); 5 U.S.C. 552a (e)(1) of the Act; see the Department's 
   Privacy Act regulation at 10 CFR part 1008.

   #..DOE-4

   #....System name: 

       FORM EIA-457 Survey Reports (Residential Energy Consumption 
   Survey (RECS)).
     System location: 
       U.S. Department of Energy, Energy Information Administration 
   (EIA), 1000 Independence Avenue, SW., Washington, DC 20585.
       Roper Starch Worldwide, Inc., Response Analysis Division, 1060 
   State Road, Princeton, NJ 08540.
     Security classification: 
       Unclassified.
     Categories of individuals covered by the system: 
       Persons responding to the FORM EIA-457 (Residential Energy 
   Consumption Survey (RECS)) or a sample thereof.
     Categories of records in the system: 
       Name, age, gender, race, ethnicity, home address, home telephone 
   number, income, family size and composition, characteristics of 
   housing unit, household vehicles, name and address of landlord, name 
   and address of fuel suppliers, and records of energy purchases.
     Authority for maintenance of the system: 
       42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.
   Purpose(s): 
       The information is collected and maintained by the DOE to measure 
   the levels of energy consumption used by homeowners and the cost of 
   heating fuel. The information also is used for monitoring, modeling 
   and making policy decisions regarding energy use in U.S. households.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       A record from the system may be disclosed as a routine use to DOE 
   contractors in performance of their contracts, and their officers and 
   employees who have a need for the record in the performance of their 
   duties. Those provided information under this routine use are subject 
   to the same limitations applicable to DOE officers and employees 
   under the Privacy Act.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records may be stored as paper records and electronic media.
     Retrievability: 
       Records may be retrieved by name and identification number.
     Safeguards: 
       Paper records are maintained in locked cabinets and desks. 
   Electronic records are controlled through established DOE computer 
   center procedures (personnel screening and physical security), and 
   they are

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   password protected. Passwords are known only by the system manager. 
   Access is limited to those whose official duties require access to 
   the records.
     Retention and disposal: 
       Records retention and disposal authorities are contained in the 
   National Archives and Records Administration (NARA) General Records 
   Schedule and DOE record schedules that have been approved by NARA.
     System manager(s) and address: 
       Headquarters: Administrator, Energy Information Administration, 
   U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
   DC 20585.
     Notification procedure:
       In accordance with the DOE regulation implementing the Privacy 
   Act, Title 10, Code of Federal Regulations, part 1008, a request by 
   an individual to determine if a system of records contains 
   information about him/her should be directed to the Director, 
   Headquarters Freedom of Information Act and Privacy Act Division, 
   U.S. Department of Energy, or the Privacy Act Officer at the 
   appropriate address identified above under ``System locations.'' The 
   request should include the requester's complete name, time period for 
   which records are sought, and the geographic location(s) where the 
   requester believes the records are located.
     Record access procedures:
       Same as Notification procedures above. Records are generally kept 
   at locations where the work is performed. In accordance with the DOE 
   Privacy Act regulation, proper identification is required before a 
   request is processed.
     Contesting record procedures: 
       Same as Notification procedures above.
     Record source categories: 
       The subject individual and energy supply companies.
     System exempted from certain provisions of the act: 
       None.

   #..DOE-5

   #....System name: 

       Personnel Records of Former Contractor Employees.
     Security classification: 
       Unclassified.
     System location: 
       U.S. Department of Energy, Headquarters, 1000 Independence 
   Avenue, SW., Washington, DC 20585
       U.S. Department of Energy, Albuquerque Operations Office, PO Box 
   5400, Albuquerque, NM 87115
       U.S. Department of Energy, Chicago Operations Office, 9800 South 
   Cass Avenue, Argonne, IL 60439
       U.S. Department of Energy, Idaho Operations Office, 850 Energy 
   Drive, Idaho Falls, ID 83401
       U.S. Department of Energy, Naval Petroleum Reserves in 
   California, PO Box 11, Tupman, CA 93276
       U.S. Department of Energy, Naval Petroleum and Oil Shale 
   Reserves, 907 North Poplar, Suite 150, Casper, WY 82601
       U.S. Department of Energy, Nevada Operations Office, PO Box 
   98518, Las Vegas, NV 89193-8518
       U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
   Street, Oakland, CA 94612-5208
       U.S. Department of Energy, Ohio Field Office, PO BOX 3020, 
   Miamisburg, OH 45343-3020
       U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
   West Mifflin, PA 15122-0109
       U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
   Avenue, PO Box 550 Richland, WA 99352
       U.S. Department of Energy, Rocky Flats Field Office, 10808 
   Highway 93, Unit A, Golden, CO 80403-8200
       U.S. Department of Energy, Savannah River Operations Office, PO 
   Box A, Aiken, SC 29801
       U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
   Box 1069, Schenectady, NY 12301
       U.S. Department of Energy, Strategic Petroleum Reserve Project 
   Office, 900 Commerce Road East, New Orleans, LA 70123
     Categories of individuals covered by the system: 
       Former employees of companies that currently have or have had a 
   contract with the Department of Energy (DOE).
     Categories of records in the system: 
       Name, employment history, earnings, medical history, and other 
   related information.
     Authority for maintenance of the system: 
       42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum 
   of Understanding between the Department of Energy and the Department 
   of Health and Human Services, 56 FR 9701, March 7, 1991.
   Purpose(s): 
       The records are maintained and used by the DOE to verify 
   employment of contractor employees who have worked at a DOE facility 
   or for a prime management and operating contractor for the DOE to 
   settle or pay claims associated their employment.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. A record from the system may be disclosed as a routine use to 
   the appropriate local, State or Federal agency when records alone or 
   in conjunction with other information, indicates a violation or 
   potential violation of law whether civil, criminal, or regulatory in 
   nature, and whether arising by general statue of particular program 
   pursuant thereto.
       2. A record from the system may be disclosed as a routine use to 
   a Federal, State, or local agency to obtain information relevant to a 
   Departmental decision concerning the hiring or retention of an 
   employee, the issuance of a security clearance, the reporting of an 
   investigation of an employee, the letting of a contract, or the 
   issuance of a license, grant, or other benefit. The Department must 
   deem such disclosure to be compatible with the purpose for which the 
   Department collected the information.
       3. A record from this system may be disclosed as a routine use 
   for the purpose of an investigation, settlement of claims, or the 
   preparation and conduct of litigation to a (1) person representing 
   the Department in the investigation, settlement or litigation, and to 
   individuals assisting in such representation; (2) others involved in 
   the investigation, settlement, and litigation, and their 
   representatives and individuals assisting those representatives; and 
   (3) witness, potential witness, or their representatives and 
   assistants, and any person possesses information pertaining to the 
   matter when it is necessary to obtain information or testimony 
   relevant to the matter.
       4. A record from this system may be disclosed as a routine use in 
   court or administrative proceedings to the tribunals, counsel, other 
   parties, witnesses, and the public (in publically available 
   pleadings, filings or discussion in open court) when such disclosure: 
   (1) Is relevant to, and necessary for, the proceeding; and (2) 
   compatible with the purpose for which the Department collected the 
   records; and (3) the proceedings involve:
       (a) The Department, its predecessor agencies, current or former 
   contractor of the Department, or other United States Government 
   agencies and their components, or

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       (b) A current or former employee of the Department and its 
   predecessor agencies, current or former contractors of the 
   Department, or other United States Government agencies and their 
   components, who is acting in an official capacity or in any 
   individual capacity where the Department or other United States 
   Government agency has agreed to represent the employee.
       5. A record from this system may be disclosed as a routine use to 
   foreign governments in accordance with treaties, international 
   conventions, or executive agreements.
       6. A record from the system may be disclosed as a routine use to 
   DOE contractors in performance of their contracts, and their officers 
   and employees who have a need for the record in the performance of 
   their duties. Those provided information under this routine use are 
   subject to the same limitations applicable to DOE officers and 
   employees under the Privacy Act.
       7. A record from the system of records may be disclosed to a 
   member of Congress submitting a request involving the constituent 
   when the constituent has requested assistance from the member 
   concerning the subject matter of the record. The member of Congress 
   must provide a copy of the constituent's request for assistance.
       8. A record from the system of records may be disclosed to 
   contractor personnel, grantees, and cooperative agreement holders of 
   components of the Department of Health and Human Services, including 
   the National Institute for Occupational Safety and Health and the 
   National Center for Environmental Health of the Centers for Disease 
   Control and Prevention, and the Agency for Toxic Substances and 
   Disease Registry pursuant to Memoranda of Understanding between the 
   Department and the Department of Health and Human Services or its 
   components.
       9. A record from the system may be disclosed to contractors, 
   grantees, participants in cooperative agreements, collaborating 
   researchers, or their employees, in performance of health studies or 
   related health or environmental duties pursuant to their contracts, 
   grants, and cooperating or collaborating research agreements. In 
   order to perform such studies, the Department, its contractors, 
   grantees, participants in cooperative agreements, and collaborating 
   researchers may disclose a record to: Federal, state and local health 
   and medical agencies or authorities; to subcontractors in order to 
   determine a subject's vital status or cause of death; to health care 
   providers to verify a diagnosis or cause of death; or to third 
   parties to obtain current addresses for participants in health-
   related studies, surveys, and surveillance. All recipients of such 
   records are required to comply with the Privacy Act, to follow 
   prescribed measures to protect personal privacy, and to disclose or 
   use personally identifiable information only for the above described 
   research purposes.
       10. A record from this system may be disclosed to members of DOE 
   advisory committees, the Department of Health and Human Services 
   Advisory Committee on Projects Related to Department of Energy 
   Facilities, and to designated employees of Federal, State, or local 
   government or government-sponsored entities authorized to provide 
   advice to the DOE concerning health, safety, or environmental issues. 
   All recipients of such records are required to comply with the 
   Privacy Act, to follow prescribed measures to protect personal 
   privacy, and to disclose or use personally identifiable information 
   only for the purpose of providing advice to the DOE or to the 
   Department of Health and Human Services.
       11. A record from this system be disclosed to Department of 
   Health and Human Services, their contractors, grantees, and 
   cooperative agreement holders, pursuant to the Energy Employees 
   Occupational Illness Compensation Program Act of 2000, to estimate 
   radiation doses and other workplace exposures received by Department 
   of Energy and contractor employees. The Secretary of Health and Human 
   Services and the Secretary of Energy shall each make available 
   information to researchers and the general public on the assumptions, 
   methodology, and data used in establishing radiation doses consistent 
   with the protection of private medical records. Those provided 
   information under this routine use are subject to the same 
   limitations applicable to Department officers and employees under the 
   Privacy Act.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored as paper records.
     Retrievability: 
       Records may be retrieved by name.
     Safeguards: 
       Paper records are maintained in locked cabinets and desks. Access 
   is limited to those whose official duties require access to the 
   records.
     Retention and disposal: 
       Records retention and disposal authorities are contained in the 
   National Archives and Records Administration (NARA) General Records 
   Schedule and DOE record schedules that have been approved by NARA.
     System manager(s) and address: 
       Headquarters: Director, Office of Contractor Human Resource 
   Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
   Washington, DC 20585.
       Field Offices: The Managers of the ``System locations'' listed 
   above are the system managers for their respective portions of the 
   system.
     Notification procedure:
       In accordance with the DOE regulation implementing the Privacy 
   Act, Title 10, Code of Federal Regulations, part 1008, a request by 
   an individual to determine if a system of records contains 
   information about him/her should be directed to the Director, 
   Headquarters Freedom of Information Act and Privacy Act Division, U. 
   S. Department of Energy, or the Privacy Act Officer at the 
   appropriate address identified above under ``System locations.'' The 
   request should include the requester's complete name, time period for 
   which records are sought, and the geographic location(s) where the 
   requester believes the records are located.
     Record access procedures: 
       Same as Notification procedures above. Records are generally kept 
   at locations where the work is performed. In accordance with the DOE 

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