Home > 1995 Privacy Act Documents > Privacy Act: [ DOE-39] Labor Standards Complaints and Grievances....Privacy Act: [ DOE-39] Labor Standards Complaints and Grievances....
U.S. Department of Energy, Pacific Northwest National Laboratory,
902 Battelle Blvd., PO Box 999, Richland, WA 99352
U.S. Department of Energy, Paducah Site Office, 5600 Hobbs Road,
West Paducah, KY 42086
U.S. Department of Energy, Philadelphia Regional Office, 1880
John F. Kennedy Blvd., Suite 501, Philadelphia, PA 19103-7483
U.S. Department of Energy, Portsmouth Enrichment Office, 3930
U.S. 23, Perimeter Road, Piketon, OH 45661
U.S. Department of Energy, Princeton Group Office, US Rt. 1,
Forrestal Campus C Site, Room B290 LSB, Princeton, NJ 08542
U.S. Department of Energy, Princeton Plasma Physics Laboratory,
James Forrestal Campus, Princeton, NJ 08542
U.S. Department of Energy, Radiobiology & Environmental Health
Laboratory, University of California, San Francisco, Box 0750, 3rd
Avenue & Parnassos Avenue, San Francisco, CA 94143-0750
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocky Flats Field Office, 10808
Highway 93, Unit A, Golden, CO 90403-8200
U.S. Department of Energy, Sandia National Laboratories, 1515
Eubank Blvd., SE, Albuquerque, NM 87123
U.S. Department of Energy, Sandia National Laboratories, 7011 E
Avenue, Livermore, CA 94551-0969
U.S. Department of Energy, Savannah River Ecology Laboratory,
Drawer E, Aiken, SC 29802
U.S. Department of Energy, Savannah River Operations Office, Road
1A, Aiken, SC 29801
U.S. Department of Energy, Seattle Regional Office, 800 Fifth
Avenue, Suite 3950, Seattle, WA 98104
U.S. Department of Energy, Southeastern Power Administration, 2
South Public Square, Samuel Elbert Bldg., Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO
Box 728, Gore, OK 74435
U.S. Department of Energy, Southwestern Power Administration, PO
Box 1223, Jonesboro, AR 72403
U.S. Department of Energy, Southwestern Power Administration, PO
Box 3337, Springfield, MO 65808
U.S. Department of Energy, Southwestern Power Administration, PO
Box 1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center,
2575 Sand Hill Road, Menlo Park, CA 94025
U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill
Road, B-41, MS: 8-A, Menlo Park, CA 94025
U.S. Department of Energy, Stanford Synchrotron Radiology
Laboratory, Stanford University, PO Box 4349, MS 69, Stanford, CA
94025
U.S. Department of Energy, Strategic Petroleum Reserve Project
Office, 900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Laboratory of Structural Biology and
Molecular Medicine, University of California, 900 Veteran Avenue, Los
Angeles, CA 90024-1786
U.S. Department of Energy, Thomas Jefferson National Accelerator
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
U.S. Department of Energy, Waste Isolation Pilot Project Office,
PO Box 3090, Carlsbad, NM 88221
U.S. Department of Energy, West Valley Demonstration Project,
10282 Rock Springs Road, West Valley, NY 14171-9799
U.S. Department of Energy, Western Area Power Administration,
12155 W. Alameda Parkway, Lakewood, CO 80228-1213
U.S. Department of Energy, Western Area Power Administration,
1800 South Rio Grande, Montrose, CO 81401
U.S. Department of Energy, Western Area Power Administration,
Colorado River Storage Region, 257 E 200 S, Suite 475, Salt Lake
City, UT 84111-2048
U.S. Department of Energy, Western Area Power Administration,
Desert Southwest Region, 615 S. 43rd Avenue, Phoenix, AZ 85009
U.S. Department of Energy, Western Area Power Administration,
Rocky Mountain Region, 5555 E. Crossroads Blvd., Loveland, CO 80538-
8986
U.S. Department of Energy, Western Area Power Administration,
Sierra Nevada Region, 114 Parkshore Drive, Folsom, CA 95630-4710
U.S. Department of Energy, Western Area Power Administration,
Upper Great Plains Region, 2900 4th Avenue North, Billings, MT 59101-
1266
U.S. Department of Energy, Yucca Mountain Site Characterization
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134
Categories of individuals covered by the system:
This system of records contains materials submitted to DOE for
the purpose of seeking assistance in obtaining compensation for an
illness believed to have been contracted due to employment by or for
DOE. These records may pertain to individuals in the following
categories who contacted DOE through the Workers' Compensation
Helpline, through a member of Congress, or through correspondence in
any format. These individuals may be: (1) Members of the public; (2)
employees or surrogates of employees of DOE, its predecessor
agencies, and their contractors and subcontractors; (3) former
members of the armed forces.
Categories of records in the system:
Telephone conversations; correspondence to DOE from individuals,
members of Congress, attorneys who represent workers, other
surrogates of workers, doctors, and other Federal agencies; medical
records; employment records; exposure records; safety records or
other incident reports, including but not limited to area sampling
data, accidental releases, explosions, spills, etc.; workers' or
family members' contemporaneous diaries, journals, or other notes;
internal DOE forms for reviewing worker cases; physical and
vocational rehabilitation records; records pertaining to previously
filed claims; and any other records related to or pertinent to the
condition or case.
Authority for maintenance of the system:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Energy
Employees Occupational Illness Compensation Program Act of 2000, Pub.
L.106-398.
Purpose(s):
The purpose of this system of records is to collect and maintain
records needed by the Office of Worker Advocacy to assist current and
former DOE contractor employees or their families in connection with
the filing of state workers' compensation claims for conditions that
may be due to exposures during employment by or for DOE. The
assistance provided by this Office may include, but is not limited to
the following: (1) Maintaining a helpline, (2) conducting outreach
and educational programs, (3) providing referral assistance, and (4)
case review. Although the primary focus is on DOE contractor
employees, assistance may be provided to DOE federal employees and
employees of other agencies by directing them to the appropriate
compensation programs, such as the Federal Employees Compensation Act
program administered by the Department of Labor.
Individually identifiable information will not appear in
published or unpublished reports, studies or surveys. However, the
system will contain records compiled in completing published or
unpublished reports, studies or surveys from which information may be
retrieved by name or other personal identifier. Non-identifiable
information regarding the assumptions, methodology, and data used in
establishing radiation doses under section 3623(d) of the Energy
Employees Occupational Illness Compensation Program Act of 2000 will
be made available to researchers and the general public, consistent
with the protection of private medical records.
Routine uses of the records maintained in the system, including
categories of users and purposes of such uses:
1. A record from this system may be disclosed as a routine use to
DOE contractors in performance of their contracts, and their officers
and employees who have a need for the record in the performance of
their duties. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
2. A record from this system may be disclosed as a routine use to
DOE financial assistance recipients in performance of their financial
assistance agreements, and their officers and employees who have a
need for the record in the performance of their duties. Those
provided information under this routine use are subject to the same
limitations applicable to Department officers and employees under the
Privacy Act.
3. A record from this system may be disclosed as a routine use to
other state and Federal agencies or entities whose mission entails
reviewing or managing workers' compensation claims or administering
other benefits programs. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
4. A record from this system may be disclosed as a routine use to
members of a physicians panel(s) established to review and provide a
determination regarding whether the illness or death that is the
subject of an application for compensation arose out of and in the
course of employment by or for DOE. Those provided information under
this routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
5. A record from this system may be disclosed as a routine use to
medical specialists in fields that include occupational medicine,
pulmonology, immunology, toxicology, dermatology, hematology/
oncology, rheumatology, neurology, neurotoxicology, psychiatry,
psychology, endocrinology, pathology, and any other specialty that
the physicians panel member(s) deem necessary to reach a conclusion
in a case. Those provided information under this routine use are
subject to the same limitations applicable to Department officers and
employees under the Privacy Act.
6. A record from this system may be disclosed as a routine use to
the personnel, contractors, grantees, and cooperative agreement
holders of the Federal agency or agencies and its components,
designated by the President to implement the Federal compensation
program established by the Energy Employees Occupational Illness
Compensation Program Act. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
7. A record from this system may be disclosed as a routine use to
the members and the staff of the DOE advisory committee established
to provide advice on workers' compensation issues, and the members
and the staff of an advisory board on Radiation and Worker Health
required to be established under the Energy Employees Occupational
Illness Compensation Program Act. All recipients of such records are
required
[[Page 27323]]
to comply with the Privacy Act, to follow prescribed measures to
protect personal privacy, and to disclose or use personally
identifiable information only for the purpose of providing advice
relating to workers' compensation.
8. A record from this system may be disclosed as a routine use
for the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to a (1) person representing
the Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; (3)
witness, potential witness, or their representatives and assistants,
and any other person who possesses information pertaining to the
matter, when it is necessary to obtain information or testimony
relevant to the matter.
9. A record from this system may be disclosed as a routine use to
the Department of Justice when DOE determines that an individual may
be eligible for compensation under the Radiation Exposure and
Compensation Act of 1990 (42 U.S.C. 2210, note, and as further
clarified in 28 CFR part 79), a compensation program administered by
the Department of Justice.
10. A record from this system may be disclosed as a routine use
to the appropriate local, state or Federal agency when the record
alone or in conjunction with other information, indicates a violation
or potential violation of law whether civil, criminal, or regulatory
in nature.
11. A record from this system be disclosed to Department of
Health and Human Services, their contractors, grantees, and
cooperative agreement holders, pursuant to the Energy Employees
Occupational Illness Compensation Program Act of 2000, to estimate
radiation doses and other workplace exposures received by Department
of Energy and contractor employees. The Secretary of Health and Human
Services and the Secretary of Energy shall each make available
information to researchers and the general public on the assumptions,
methodology, and data used in establishing radiation doses consistent
with the protection of private medical records. Those provided
information under this routine use are subject to the same
limitations applicable to Department officers and employees under the
Privacy Act.
Policies and practices for storing, retrieving, accessing,
retaining and disposing of records in the system:
Storage:
Records may be stored as paper records, microfilm, and electronic
media.
Retrievability:
Records may be retrieved by the name of the individual, case
number and document number.
Safeguards:
Paper records are maintained in locked cabinets and desks.
Electronic records are controlled through established DOE computer
center procedures (personnel screening and physical security), and
they are password protected. Passwords are known only by the system
manager. Access is limited to those whose official duties require
access to records.
Retention and disposal:
Records retention and disposal authorities are contained in the
National Archives and Records Administration (NARA) General Records
Schedule and DOE record schedules that have been approved by NARA.
System manager(s) and address:
U.S. Department of Energy, Director, Office of Worker Advocacy,
1000 Independence Ave, SW., Washington, DC 20585.
Notification procedure:
In accordance with the DOE regulation implementing the Privacy
Act, Title 10, Code of Federal Regulations, part 1008, a request by
an individual to determine if a system of records contains
information about him/her should be directed to the Director,
Headquarters Freedom of Information Act and Privacy Act Division,
U.S. Department of Energy, or the Privacy Act Officer at the
appropriate address identified above under ``System locations.'' The
request should include the requester's complete name, time period for
which records are sought, and the geographic location(s) where the
requester believes the records are located.
Record access procedures:
Same as Notification procedures above. Records are generally kept
at location where the work is performed. In accordance with the DOE
Privacy Act regulation, proper identification is required before a
request is processed.
Contesting record procedures:
Same as notification procedures.
Record source categories:
Records in this systems will be obtained from sources, including,
but not limited to the individual who is the subject of the records;
physicians and other medical professionals; medical institutions;
state and Federal workers' compensation offices; family members of
the subject; attorneys representing the individual; individuals'
employer, including DOE and its contractors and subcontractors;
medical laboratories; other state and Federal agencies.
Systems exempted from Certain Provisions of the Privacy Act:
None.
#..DOE-11
#....System name:
Emergency Operations Notification Call List.
Security classification:
Unclassified.
System location:
U.S. Department of Energy, Albuquerque Operations Office, PO Box
5400, Albuquerque, NM 87185-5400
U.S. Department of Energy, Bonneville Power Administration, PO
Box 3621, Portland, OR 97208
U.S. Department of Energy, Chicago Operations Office, 9800 South
Cass Avenue, Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole
Boulevard, Golden, CO 80401
U.S. Department of Energy, Headquarters, 1000 Independence
Avenue, SW., Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 850 Energy
Drive, Idaho Falls, ID 83401
U.S. Department of Energy, National Energy Technology Laboratory
(Morgantown), PO Box 880, Morgantown, WV 26507
U.S. Department of Energy, National Energy Technology Laboratory
(Pittsburgh), PO Box 10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, National Petroleum Technology Office,
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK
74103
U.S. Department of Energy, Office of Naval Reactors, Crystal
Other Popular 1995 Privacy Act Documents Documents:
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