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Privacy Act: [ DOE-39] Labor Standards Complaints and Grievances....


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<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 27311-27329]



   #.DEPARTMENT OF ENERGY


                             Table of Contents

   DOE-1  Grievance Records
   DOE-2  Supervisory Maintained Personnel Records
   DOE-3  Employee Concern Program Records
   DOE-4  Consumption Survey (RECS)
   DOE-5  Personnel Records of Former Contractor Employees
   DOE-6  EIA Consumer Data Base
   DOE-7  Whistleblower Investigation, Hearings and Appeals Records
   DOE-8  Intergovernmental Personnel Act (IPA) Contracts
   DOE-9  Members of DOE Advisory Committees
   DOE-10  Worker Advocacy Records
   DOE-11  Emergency Locator Records
   DOE-12  Automated Materials Property System (AMPS)
   DOE-13  Payroll and Leave Records
   DOE-14  Report of Compensation
   DOE-15  Intelligence Related Access Authorization
   DOE-16  [Deleted--Reserved]
   DOE-17  [Deleted--Reserved]
   DOE-18  Accounts Payable Financial System
   DOE-19  Accounts Receivable Financial System
   DOE-20  [Deleted--Reserved]
   DOE-21  Emergency Defense Mobilization Files
   DOE-22  Deleted--Reserved
   DOE-23  Property Accountability System
   DOE-24  Land Records
   DOE-25  U.S. DOE Commuter Locator and Parking Space Information 
            System
   DOE-26  Official Travel Records
   DOE-27  Deleted with this notice--Reserved
   DOE-28  General Training Records
   DOE-29  [Deleted--Reserved]
   DOE-30  [Deleted--Reserved]
   DOE-31  Firearms Qualifications Records
   DOE-32  [Deleted--Reserved]
   DOE-33  Personnel Medical Records
   DOE-34  Employee Assistance Program
   DOE-35  Personnel Radiation Exposure Records
   DOE-36  [Deleted--Reserved]
   DOE-37  [Deleted--Reserved]
   DOE-38  Occupational and Industrial Accident Reports
   DOE-39  [Deleted--Reserved]
   DOE-40  [Deleted--Reserved]
   DOE-41  Legal Files (Claims, Litigation, Criminal Violations, 
            Patents, and Others)
   DOE-42  [Deleted--Reserved]
   DOE-43  Personnel Security Clearance
   DOE-44  Special Access Authorization for Categories of Classified 
            Information
   DOE-45  Weapons Data Access Control System
   DOE-46  Clearance Board Cases
   DOE-47  [Deleted --Reserved]
   DOE-48  Security Education and/or Infraction Reports
   DOE-49  Security Communications File
   DOE-50  Personnel Assurance Program Records
   DOE-51  Employee and Visitor Access Control Records
   DOE-52  Access Control Records of International Visits, Assignments, 
            and Employment at Facilities and Contractor Sites.
   DOE-53  Access Authorization for Information Technology Group (ITG) 
            Equipment
   DOE-54  Investigative Files of the Inspector General
   DOE-55  Freedom of Information and Privacy Act (FOIA/PA) Requests for 
            Records
   DOE-56  Congressional Constituent Inquiries
   DOE-57  Congressional Profiles
   DOE-58  General Correspondence Files of the Secretary of Energy
   DOE-59  Mailing List for Requesters of Energy Related Information
   DOE-60  [Deleted--Reserved]
   DOE-61  Census of High Energy Physicists
   DOE-62  Historical Files--Published Information Concerning Selected 
            Persons in the Energy Field
   DOE-63  [Deleted--Reserved]
   DOE-64  [Deleted--Reserved]
   DOE-65  [Deleted--Reserved]
   DOE-66  Power Sales to Individuals
   DOE-67  [Deleted--Reserved]
   DOE-68  [Deleted--Reserved]
   DOE-69  [Deleted--Reserved]
   DOE-70  [Deleted--Reserved]
   DOE-71  The Radiation Accident Registry
   DOE-72  The DOE Radiation Study Registry
   DOE-73  The US-DPTA Registry
   DOE-74  [Deleted--Reserved]
   DOE-75  Call Detail Records
   DOE-76  [Deleted --Reserved]
   DOE-77  Physical Fitness Test Records
   DOE-78  [Deleted --Reserved]
   DOE-79  [Deleted--Reserved]
   DOE-80  [Deleted--Reserved]
   DOE-81  Counterintelligence Administrative and Analytical Records and 
            Reports
   DOE-82  Grant and Contract Records for Research Projects, Science 
            Education, and Related Activities
   DOE-83  Allegations Based Inspections Files of the Office of the 
            Inspector General
   DOE-84  Counterintelligence Investigative Records
   DOE-85  [Reserved]
   DOE-86  Human Radiation Experiments Records
   DOE-87    [Deleted --Reserved]
   DOE-88  Epidemiologic and Other Health Studies, Surveys, and 
            Surveillances

          Table of Contents of Reorganization of Field Components

   1. Alaska Power Administration
   2. Albuquerque Operations Office
   3. Bartlesville Energy Technology Center
   4. Bonneville Power Administration
   5. Central District Office of Enforcement (Reports to Headquarters)
   6. Chicago Operations Office
   7. Grand Forks Energy Technology Center
   8. Headquarters
   9. Idaho Operations Office
   10. Laramie Energy Technology Center
   11. Morgantown Energy Technology Center
   12. Nevada Operations Office
   13. Northeast District Office of Enforcement (Reports to Chicago 
            Operations)
   14. Oak Ridge Operations Office
   15. Pittsburgh Energy Technology Center
   16. Region I--Reports to Chicago Operations Office
   17. Region II--Reports to Chicago Operations Office
   18. Region III--Reports to Chicago Operations Office
   19. Region IV--Reports to Savannah River Operations Office
   20. Region V--Reports to Chicago Operations Office
   21. Region VI--Reports to Albuquerque Operations Office
   22. Region VII--Reports to Albuquerque Operations Office
   23. Region VIII--Reports to Idaho Operations Office
   24. Region IX--Reports to San Francisco Operations Office
   25. Region X--Reports to Richland Operations Office
   26. Richland Operations Office
   27. Rocky Mountain District Office of Enforcement (Reports to Idaho 
            Operations Office)
   28. San Francisco Operations Office
   29. Savannah River Operations Office
   30. Southeast District Office of Enforcement (Reports to Savannah 
            River Operations Office)
   31. Southeastern Power Administration
   32. Southwest District Office of Enformement (Reports to Albuquerque 
            Operations Office)
   33. Southwestern Power Administration
   34. Western District Office of Enforcement (Reports to San Francisco 
            Operations Office)
   35. Western Power Administration

   #..DOE-1

   #....System name: 

       Grievance Records.
     Security classification: 
       Unclassified.
     System location:
       U.S. Department of Energy, Headquarters, 1000 Independence 
   Avenue, SW., Washington, DC 20585
       U.S. Department of Energy, Alaska Power Administration, Federal 
   Records Center, San Point Way, NE., Seattle, WA 98115
       U.S. Department of Energy, Albuquerque Operations Office, PO Box 
   4500, Albuquerque, NM 87115

[[Page 27311]]

       U.S. Department of Energy, Bonneville Power Administration, PO 
   Box 3621, Portland, OR 97208
       U.S. Department of Energy, Brookhaven National Laboratory, 
   Industrial Medicine Division, Upton, NY 11973
       U.S. Department of Energy, Chicago Operations Office, 9800 South 
   Cass Avenue, Argonne, IL 60439
       U.S. Department of Energy, Grand Forks Energy Technology Center, 
   PO Box 8213, University Station, Grand Forks, ND 58201
       U.S. Department of Energy, Idaho Operations Office, 850 Energy 
   Drive, Idaho Falls, ID 83401
       U.S. Department of Energy, Laramie Energy Technology Center, PO 
   Box 3395, University Station, Laramie, WY 82070
       U.S. Department of Energy, National Energy Technology Laboratory 
   (Morgantown), PO Box 880, Morgantown, WV 26505
       U.S. Department of Energy, National Energy Technology Laboratory 
   (Pittsburgh), PO Box 10940, Pittsburgh, PA 15122
       U.S. Department of Energy, National Petroleum Technology Office, 
   William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
   74103
       U.S. Department of Energy, Nevada Operations Office, PO Box 
   14100, Las Vegas, NV 89114
       U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, 
   Oak Ridge, TN 37830
       U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
   Street, Oakland, CA 94612
       U.S. Department of Energy, Ohio Field Office, PO Box 3020, 
   Miamisburg, OH 45342
       U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, 
   Pittsburgh, PA 15122
       U.S. Department of Energy, Richland Operations Office, PO Box 
   550, Richland, WA 99352
       U.S. Department of Energy, Rocky Flats Field Office, 10808 
   Highway 93, Unit A, Golden, CO 90403-8200
       U.S. Department of Energy, Savannah River Operations Office, PO 
   Box A, Aiken, SC 29801
       U.S. Department of Energy, Schenectady Naval Reactors Office, PO 
   Box 1069, Schenectady, NY 12301
       U.S. Department of Energy, Southeastern Power Administration, 
   Samuel Elbert Building, Elberton, GA 30635
       U.S. Department of Energy, Southwestern Power Administration, PO 
   Box 1619, Tulsa, OK 74101
       U.S. Department of Energy, Western Area Power Administration, PO 
   Box 3402, Golden, CO 80401
       U.S. Department of Energy, Yucca Mountain Site Characterization 
   Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134
     Categories of individuals covered by the system: 
       Current and former Department of Energy (DOE) employees, 
   consultants, board members, and applicants.
     Categories of records in the system: 
       Grievances; names; social security numbers; work and home 
   address; work and home telephone numbers; job titles, series, and 
   grade levels; organization; supervisors' names and telephone numbers; 
   copies of employee records, such as personnel actions, performance 
   appraisals, pay and leave records, and security clearance documents; 
   management reports; witness statements; affidavits; checklists; 
   notes; and relevant correspondence.
     Authority for maintenance of the system: 
       42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, 
   and 5 CFR part 771.
   Purpose(s): 
       The records are maintained and used by the Department to resolve 
   employee concerns about working conditions, the administration of 
   collective bargaining agreements, employee-supervisor relations, and 
   work processes.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. A record from this system may be disclosed as a routine use to 
   union officials acting in their official capacity as a representative 
   of the grievant or affected employees under 5 U.S.C. Chapter 71.
       2. A record from this system may be disclosed as a routine use to 
   a member of Congress submitting a request involving a constituent 
   when the constituent has requested assistance from the member 
   concerning the subject matter of the record. The member of Congress 
   must provide a copy of the constituent's request for assistance.
       3. A record from this system may be disclosed as a routine use to 
   an appropriate Federal, State, or local agency that is authorized to 
   review and resolve the issue(s) raised in the grievance.
       4. A record from this system may be disclosed as a routine use 
   for the purpose of an investigation, settlement of claims, or the 
   preparation and conduct of litigation to (1) a person representing 
   the Department or assisting in such representation; (2) others 
   involved in the matter, their representatives and persons assisting 
   such persons; and (3) witnesses, potential witnesses, their 
   representatives and assistants, and any other persons possessing 
   information pertaining to the matter when it is necessary to obtain 
   information or testimony relevant to the matter.
       5. A record from this system may be disclosed as a routine use to 
   a contractor of the Department who is authorized to review and 
   resolve the issue(s) raised in the grievance, including a mediator or 
   arbitrator in the performance of their duties. Those provided 
   information under this routine use are subject to the same 
   limitations applicable to Department officers and employees under the 
   Privacy Act.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records may be stored as paper records and electronic media.
     Retrievability: 
       Records may be retrieved by the name of the grievant or 
   complainant or other personal identifier, such as social security 
   number.
     Safeguards: 
       Paper records are maintained in locked cabinets and desks. 
   Electronic records are controlled through established DOE computer 
   center procedures (personnel screening and physical security), and 
   they are password protected. Passwords are known only by the system 
   manager. Access is limited to those whose official duties require 
   access to the records.
     Retention and disposal: 
       Records retention and disposal authorities are contained in the 
   National Archives and Records Administration (NARA) General Records 
   Schedule and DOE record schedules that have been approved by NARA.
     System manager(s) and address: 
       Headquarters: Director of Human Resources Management, U.S. 
   Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
   20585.
       Field Offices: The Human Resources Directors of the ``System 
   locations'' listed above are the system managers for their respective 
   portions of this system.
     Notification procedure:
       In accordance with the DOE regulation implementing the Privacy 
   Act, Title 10, Code of Federal Regulations, part 1008, a request by 
   an individual to determine if a system of

[[Page 27312]]

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