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Privacy Act: [ DOE-39] Labor Standards Complaints and Grievances....
<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] [Page 27311-27329] #.DEPARTMENT OF ENERGY Table of Contents DOE-1 Grievance Records DOE-2 Supervisory Maintained Personnel Records DOE-3 Employee Concern Program Records DOE-4 Consumption Survey (RECS) DOE-5 Personnel Records of Former Contractor Employees DOE-6 EIA Consumer Data Base DOE-7 Whistleblower Investigation, Hearings and Appeals Records DOE-8 Intergovernmental Personnel Act (IPA) Contracts DOE-9 Members of DOE Advisory Committees DOE-10 Worker Advocacy Records DOE-11 Emergency Locator Records DOE-12 Automated Materials Property System (AMPS) DOE-13 Payroll and Leave Records DOE-14 Report of Compensation DOE-15 Intelligence Related Access Authorization DOE-16 [Deleted--Reserved] DOE-17 [Deleted--Reserved] DOE-18 Accounts Payable Financial System DOE-19 Accounts Receivable Financial System DOE-20 [Deleted--Reserved] DOE-21 Emergency Defense Mobilization Files DOE-22 Deleted--Reserved DOE-23 Property Accountability System DOE-24 Land Records DOE-25 U.S. DOE Commuter Locator and Parking Space Information System DOE-26 Official Travel Records DOE-27 Deleted with this notice--Reserved DOE-28 General Training Records DOE-29 [Deleted--Reserved] DOE-30 [Deleted--Reserved] DOE-31 Firearms Qualifications Records DOE-32 [Deleted--Reserved] DOE-33 Personnel Medical Records DOE-34 Employee Assistance Program DOE-35 Personnel Radiation Exposure Records DOE-36 [Deleted--Reserved] DOE-37 [Deleted--Reserved] DOE-38 Occupational and Industrial Accident Reports DOE-39 [Deleted--Reserved] DOE-40 [Deleted--Reserved] DOE-41 Legal Files (Claims, Litigation, Criminal Violations, Patents, and Others) DOE-42 [Deleted--Reserved] DOE-43 Personnel Security Clearance DOE-44 Special Access Authorization for Categories of Classified Information DOE-45 Weapons Data Access Control System DOE-46 Clearance Board Cases DOE-47 [Deleted --Reserved] DOE-48 Security Education and/or Infraction Reports DOE-49 Security Communications File DOE-50 Personnel Assurance Program Records DOE-51 Employee and Visitor Access Control Records DOE-52 Access Control Records of International Visits, Assignments, and Employment at Facilities and Contractor Sites. DOE-53 Access Authorization for Information Technology Group (ITG) Equipment DOE-54 Investigative Files of the Inspector General DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for Records DOE-56 Congressional Constituent Inquiries DOE-57 Congressional Profiles DOE-58 General Correspondence Files of the Secretary of Energy DOE-59 Mailing List for Requesters of Energy Related Information DOE-60 [Deleted--Reserved] DOE-61 Census of High Energy Physicists DOE-62 Historical Files--Published Information Concerning Selected Persons in the Energy Field DOE-63 [Deleted--Reserved] DOE-64 [Deleted--Reserved] DOE-65 [Deleted--Reserved] DOE-66 Power Sales to Individuals DOE-67 [Deleted--Reserved] DOE-68 [Deleted--Reserved] DOE-69 [Deleted--Reserved] DOE-70 [Deleted--Reserved] DOE-71 The Radiation Accident Registry DOE-72 The DOE Radiation Study Registry DOE-73 The US-DPTA Registry DOE-74 [Deleted--Reserved] DOE-75 Call Detail Records DOE-76 [Deleted --Reserved] DOE-77 Physical Fitness Test Records DOE-78 [Deleted --Reserved] DOE-79 [Deleted--Reserved] DOE-80 [Deleted--Reserved] DOE-81 Counterintelligence Administrative and Analytical Records and Reports DOE-82 Grant and Contract Records for Research Projects, Science Education, and Related Activities DOE-83 Allegations Based Inspections Files of the Office of the Inspector General DOE-84 Counterintelligence Investigative Records DOE-85 [Reserved] DOE-86 Human Radiation Experiments Records DOE-87 [Deleted --Reserved] DOE-88 Epidemiologic and Other Health Studies, Surveys, and Surveillances Table of Contents of Reorganization of Field Components 1. Alaska Power Administration 2. Albuquerque Operations Office 3. Bartlesville Energy Technology Center 4. Bonneville Power Administration 5. Central District Office of Enforcement (Reports to Headquarters) 6. Chicago Operations Office 7. Grand Forks Energy Technology Center 8. Headquarters 9. Idaho Operations Office 10. Laramie Energy Technology Center 11. Morgantown Energy Technology Center 12. Nevada Operations Office 13. Northeast District Office of Enforcement (Reports to Chicago Operations) 14. Oak Ridge Operations Office 15. Pittsburgh Energy Technology Center 16. Region I--Reports to Chicago Operations Office 17. Region II--Reports to Chicago Operations Office 18. Region III--Reports to Chicago Operations Office 19. Region IV--Reports to Savannah River Operations Office 20. Region V--Reports to Chicago Operations Office 21. Region VI--Reports to Albuquerque Operations Office 22. Region VII--Reports to Albuquerque Operations Office 23. Region VIII--Reports to Idaho Operations Office 24. Region IX--Reports to San Francisco Operations Office 25. Region X--Reports to Richland Operations Office 26. Richland Operations Office 27. Rocky Mountain District Office of Enforcement (Reports to Idaho Operations Office) 28. San Francisco Operations Office 29. Savannah River Operations Office 30. Southeast District Office of Enforcement (Reports to Savannah River Operations Office) 31. Southeastern Power Administration 32. Southwest District Office of Enformement (Reports to Albuquerque Operations Office) 33. Southwestern Power Administration 34. Western District Office of Enforcement (Reports to San Francisco Operations Office) 35. Western Power Administration #..DOE-1 #....System name: Grievance Records. Security classification: Unclassified. System location: U.S. Department of Energy, Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585 U.S. Department of Energy, Alaska Power Administration, Federal Records Center, San Point Way, NE., Seattle, WA 98115 U.S. Department of Energy, Albuquerque Operations Office, PO Box 4500, Albuquerque, NM 87115 [[Page 27311]] U.S. Department of Energy, Bonneville Power Administration, PO Box 3621, Portland, OR 97208 U.S. Department of Energy, Brookhaven National Laboratory, Industrial Medicine Division, Upton, NY 11973 U.S. Department of Energy, Chicago Operations Office, 9800 South Cass Avenue, Argonne, IL 60439 U.S. Department of Energy, Grand Forks Energy Technology Center, PO Box 8213, University Station, Grand Forks, ND 58201 U.S. Department of Energy, Idaho Operations Office, 850 Energy Drive, Idaho Falls, ID 83401 U.S. Department of Energy, Laramie Energy Technology Center, PO Box 3395, University Station, Laramie, WY 82070 U.S. Department of Energy, National Energy Technology Laboratory (Morgantown), PO Box 880, Morgantown, WV 26505 U.S. Department of Energy, National Energy Technology Laboratory (Pittsburgh), PO Box 10940, Pittsburgh, PA 15122 U.S. Department of Energy, National Petroleum Technology Office, William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 74103 U.S. Department of Energy, Nevada Operations Office, PO Box 14100, Las Vegas, NV 89114 U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, Oak Ridge, TN 37830 U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, Oakland, CA 94612 U.S. Department of Energy, Ohio Field Office, PO Box 3020, Miamisburg, OH 45342 U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, Pittsburgh, PA 15122 U.S. Department of Energy, Richland Operations Office, PO Box 550, Richland, WA 99352 U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 93, Unit A, Golden, CO 90403-8200 U.S. Department of Energy, Savannah River Operations Office, PO Box A, Aiken, SC 29801 U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 1069, Schenectady, NY 12301 U.S. Department of Energy, Southeastern Power Administration, Samuel Elbert Building, Elberton, GA 30635 U.S. Department of Energy, Southwestern Power Administration, PO Box 1619, Tulsa, OK 74101 U.S. Department of Energy, Western Area Power Administration, PO Box 3402, Golden, CO 80401 U.S. Department of Energy, Yucca Mountain Site Characterization Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134 Categories of individuals covered by the system: Current and former Department of Energy (DOE) employees, consultants, board members, and applicants. Categories of records in the system: Grievances; names; social security numbers; work and home address; work and home telephone numbers; job titles, series, and grade levels; organization; supervisors' names and telephone numbers; copies of employee records, such as personnel actions, performance appraisals, pay and leave records, and security clearance documents; management reports; witness statements; affidavits; checklists; notes; and relevant correspondence. Authority for maintenance of the system: 42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and 5 CFR part 771. Purpose(s): The records are maintained and used by the Department to resolve employee concerns about working conditions, the administration of collective bargaining agreements, employee-supervisor relations, and work processes. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: 1. A record from this system may be disclosed as a routine use to union officials acting in their official capacity as a representative of the grievant or affected employees under 5 U.S.C. Chapter 71. 2. A record from this system may be disclosed as a routine use to a member of Congress submitting a request involving a constituent when the constituent has requested assistance from the member concerning the subject matter of the record. The member of Congress must provide a copy of the constituent's request for assistance. 3. A record from this system may be disclosed as a routine use to an appropriate Federal, State, or local agency that is authorized to review and resolve the issue(s) raised in the grievance. 4. A record from this system may be disclosed as a routine use for the purpose of an investigation, settlement of claims, or the preparation and conduct of litigation to (1) a person representing the Department or assisting in such representation; (2) others involved in the matter, their representatives and persons assisting such persons; and (3) witnesses, potential witnesses, their representatives and assistants, and any other persons possessing information pertaining to the matter when it is necessary to obtain information or testimony relevant to the matter. 5. A record from this system may be disclosed as a routine use to a contractor of the Department who is authorized to review and resolve the issue(s) raised in the grievance, including a mediator or arbitrator in the performance of their duties. Those provided information under this routine use are subject to the same limitations applicable to Department officers and employees under the Privacy Act. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records may be stored as paper records and electronic media. Retrievability: Records may be retrieved by the name of the grievant or complainant or other personal identifier, such as social security number. Safeguards: Paper records are maintained in locked cabinets and desks. Electronic records are controlled through established DOE computer center procedures (personnel screening and physical security), and they are password protected. Passwords are known only by the system manager. Access is limited to those whose official duties require access to the records. Retention and disposal: Records retention and disposal authorities are contained in the National Archives and Records Administration (NARA) General Records Schedule and DOE record schedules that have been approved by NARA. System manager(s) and address: Headquarters: Director of Human Resources Management, U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, DC 20585. Field Offices: The Human Resources Directors of the ``System locations'' listed above are the system managers for their respective portions of this system. Notification procedure: In accordance with the DOE regulation implementing the Privacy Act, Title 10, Code of Federal Regulations, part 1008, a request by an individual to determine if a system of [[Page 27312]]
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