Home > 1995 Privacy Act Documents > Privacy Act: [ EIB--10] EIB Garage Space Application....Privacy Act: [ EIB--10] EIB Garage Space Application....
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Records maintained for reference and backup for main records. By
officials and employees of the Eximbank in the performance of their
official duties. By employees and officials of other departments and
agencies in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Expandable envelope.
Retrievability:
Alphabetically within the envelope.
Safeguards:
Locked safe file at relocations site.
Retention and disposal:
Records are updated quarterly, and out-of-date records destroyed.
System manager(s) and address:
Administrative Officer, 811 Vermont Avenue, NW, Washington, DC
20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Office of Personnel and Payroll Unit.
#.. EIB--6
#....System name: EIB Equal Employment Opportunity, Discrimination
Complaint.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
Eximbank employee filing a discrimination complaint.
Categories of records in the system:
Name and type of complaint.
Authority for maintenance of the system:
Executive Order 10590, Government Employment Policy.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
By persons of the Eximbank in the performance of their official
duties. By Justice, EEOC, duly authorized representatives of the
complainant in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File folders.
Retrievability:
Numerically.
Safeguards:
Locked file cabinet and a building that has a GSA contractor
guard.
Retention and disposal:
Indefinite.
System manager(s) and address:
Administrative Officer/EEO Officer, 811 Vermont Avenue, NW,
Washington, DC 20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Investigator, individual and employees of the division of office
where the complainant was/is employed.
#.. EIB--7
#....System name: EIB Financial Assistance Request for (Under Federal
Employee Training Act).
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
EIB employees requesting financial assistance for training and
text books.
Categories of records in the system:
Application for training.
Authority for maintenance of the system:
Federal Employees Training Act.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Used as official authorization to justify payment for training
expenses. By officials and employees of the Eximbank in the
performance of their official duties and by GAO and other departments
and agencies in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to ``consumer reporting agencies'' as defined
in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Folders.
Retrievability:
Alphabetical by period.
Safeguards:
Locked file cabinet and in a building that has a GSA contractor
guard.
Retention and disposal:
3 years.
System manager(s) and address:
Treasurer Controller and Office Services, 811 Vermont Avenue, NW,
Washington, DC 20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request''--and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Individual.
#.. EIB--8
#....System name: EIB Financial Organization, Credit to Account
(Checking).
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
EIB employees complete when they want their salary check to be
sent directly to a financial organization of their choice.
Categories of records in the system:
Employees application for deposit of salary check to the
financial organization (checking) of their choice.
Authority for maintenance of the system:
Treasury Department Fiscal Service.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Used by the Treasurer Controller and his staff and officials and
employees of the Eximbank in the performance of the official duties.
By representatives of the OPM, Controller General, Treasury,
financial institutions and by officials and employees of other
departments and agencies in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of the individual.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to ``consumer reporting agencies'' as defined
in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Filed in folders.
Retrievability:
Alphabetical.
Safeguards:
Locked file cabinet and in a building that has a GSA contractor
guard.
Retention and disposal:
Until employee cancels.
System manager(s) and address:
Treasurer Controller, 811 Vermont Avenue, NW, Washington, DC
20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the Payroll
Section, Treasurer Controller's office.
Record source categories:
Individual.
#.. EIB--9
#....System name: EIB Financial Organization, Credit to Account
(Savings).
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
EIB employees complete when they want their salary check or a
portion to be sent to a savings financial organization of their
choice.
Categories of records in the system:
Employees application for the deposit of salary check or a
portion to be sent to a savings financial organization of their
choice.
Authority for maintenance of the system:
Department of the Treasury, Bureau of Accounts.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Used by the Treasurer Controller and his staff and officials and
employees of the Eximbank in the performance of their official
duties. By representatives of the OPM, Comptroller General, Treasury,
financial institutions and by officials and employees of other
departments and agencies in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File folder.
Retrievability:
Alphabetical.
Safeguards:
Locked combination safe and in a building that has a GSA
contractor guard.
Retention and disposal:
Until employee cancels.
System manager(s) and address:
Treasurer Controller, 811 Vermont Avenue, NW, Washington, DC
20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the Payroll
Section, Treasurer Controller's office.
Record source categories:
Individual.
#.. EIB--10
#....System name: EIB Garage Space Application.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
EIB employees and other employees in federal agencies within the
area holding parking spaces in the building.
Categories of records in the system:
Name, address, license number, telephone number, make and license
tag number of car, building location and room number and signature
and date.
Authority for maintenance of the system:
Eximbank management practices.
Routine uses of records maintained in the system, including
Other Popular 1995 Privacy Act Documents Documents:
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