Home > 1995 Privacy Act Documents > Privacy Act: [ EIB--10] EIB Garage Space Application....

Privacy Act: [ EIB--10] EIB Garage Space Application....


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   categories of users and the purposes of such uses: 
       Maintained as the current list of current and potential garage 
   space holders and alternates. By officials and employees of the 
   Eximbank in the performance of their official duties. By 
   representatives of the GSA and insurance companies in the performance 
   of their official duties and by officials and employees of other 
   departments and agencies in the performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folders.
     Retrievability: 
       Alphabetical.
     Safeguards: 
       File cabinet in locked office and in a building that has a GSA 
   contractor guard.
     Retention and disposal: 
       As changes occur.
     System manager(s) and address: 
       Administrative Officer, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable indentification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Individual.

   #.. EIB--12

   #....System name: EIB Passport Request File.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       Eximbank past and present employees required to travel overseas 
   in an official capacity who request an Official Passport.
     Categories of records in the system: 
       Name, title, grade, approximate dates of travel, destination and 
   purpose of travel and grade.
     Authority for maintenance of the system: 
       Eximbank management practices.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       By officials and employees of the Eximbank in the performance of 
   their official duties. By State Department and embassies in the 
   performance of their official duties and by officials and employees 
   of other departments and agencies in the performance of their 
   official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folder.
     Retrievability: 
       Chronologically.
     Safeguards: 
       2 drawer unlocked file cabinet and in a building that has a GSA 
   contractor guard.
     Retention and disposal: 
       Indefinitely.
     System manager(s) and address: 
       Administrative Officer, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individuals should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Individual.

   #.. EIB--13

   #....System name: EIB Payroll Certification.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       All present Eximbank employees.
     Categories of records in the system: 
       Payroll summary.
     Authority for maintenance of the system: 
       Treasury Department, Bureau of Accounts.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       By the Treasurer Controller and his staff and officials and 
   employees of the Eximbank in the performance of their official 
   duties. By representatives of the OPM, GAO, Justice in the 
   performance of their official duties and by other departments and 
   agencies in the performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folder.
     Retrievability: 
       Numerical.
     Safeguards: 
       Combination safe and in a building that has a GSA contractor 
   guard.
     Retention and disposal: 
       Retained 3 years.
     System manager(s) and address: 
       Treasurer Controller, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Time and attendance cards and personnel notification.

   #.. EIB--15

   #....System name: EIB Payroll File.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571 and off-site.
     Categories of individuals covered by the system: 
       All Eximbank past and present employees.
     Categories of records in the system: 
       Master payroll employee record.
     Authority for maintenance of the system: 
       Eximbank management practices.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       By officials and employees of the Eximbank in the performance of 
   their official duties. By GSA, Justice, Treasury, GAO, Comptroller 
   General and by officials and employees of other departments and 
   agencies in the performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
   made from this system to ``consumer reporting agencies'' as defined 
   in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal 
   Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Magnetic tape.
     Retrievability: 
       Pay period, employee number and social security number.
     Safeguards: 
       Locked fire-proof safe and in a building that has a GSA 
   contractor guard. Copy retained off-site.
     Retention and disposal: 
       15 years.
     System manager(s) and address: 
       Treasurer Controller, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Payroll Unit and related personnel files.

   #.. EIB--16

   #....System name: EIB Payroll Information Employee.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       All present and past Eximbank employees.
     Categories of records in the system: 
       Employee payroll summary, i.e., name, social security number, 
   marital status, grade and step, annual hourly and overtime rate, etc.
     Authority for maintenance of the system: 
       GAO Policy and Procedures Manual for Guidance of Federal Agencies 
   for controls over automated payroll system.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       By officials and employees of the Eximbank in the performance of 
   their official duties. By OPM, GAO, IRS, HUD, Department of Labor and 
   by officials and employees of other departments and agencies in the 
   performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
   made from this system to ``consumer reporting agencies'' as defined 
   in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal 
   Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Filed in binders.
     Retrievability: 
       Numerically.
     Safeguards: 
       Locked cabinet and in a building that has a GSA contractor guard.
     Retention and disposal: 
       Retained 3 years.
     System manager(s) and address: 
       Treasurer Controller, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   systems of record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individuals should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Office of Personnel and individual.

   #.. EIB--17

   #....System name: EIB Payroll Listing.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       Eximbank past and present employees.
     Categories of records in the system: 
       Name, net pay and check.
     Authority for maintenance of the system: 
       Treasury Department.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Used as a check list to distribute pay check to employees. By 
   officials and employees of the Eximbank in the performance of their 
   official duties. By Treasury, GAO, Comptroller General, OPM and by 
   officials and employees of other departments and agencies in the 
   performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
   made from this system to ``consumer reporting agencies'' as defined 
   in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal 

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