Home > 1995 Privacy Act Documents > Privacy Act: [ EIB--10] EIB Garage Space Application....Privacy Act: [ EIB--10] EIB Garage Space Application....
systems of record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Payroll Unit.
#.. EIB--29
#....System name: EIB Tax Exemption Certificate.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
Maintained on each present and past employee of the Eximbank.
Categories of records in the system:
Name, address, social security number and the number of
withholding exemptions an employee claims on his/her taxes.
Authority for maintenance of the system:
IRS regulations.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Used when a new employee enters employment or when a present
employee wishes to make a change. By officials and employees of the
Eximbank in the performance of their official duties. By OPM,
Treasury, IRS, GAO, state governments and by other departments and
agencies in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File cabinet.
Retrievability:
Alphabetically.
Safeguards:
Steel file cabinet and in a building that has a GSA contractor
guard.
Retention and disposal:
1 year after employee transfers, retires or resigns.
System manager(s) and address:
Treasurer Controller, Payroll Unit, 811 Vermont Avenue, NW,
Washington, DC 20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Individual.
#.. EIB--30
#....System name: EIB Time and Attendance Card.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
All Eximbank present and past employees.
Categories of records in the system:
Number of hours worked, i.e., regular, overtime, compensatory
time, holiday, night differential, leave taken, annual, sick,
compensatory time, LWOP and other.
Authority for maintenance of the system:
GAO Policy and Procedures Manual for Guidance of Federal
Agencies, Title 6.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Used to determine payment to all Eximbank employees on duty. By
officials and employees of the Eximbank in the performance of their
official duties. By OPM, GAO, Treasury, Justice, agent of an employee
in connection with a grievance and by other departments and agencies
in the performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File folder.
Retrievability:
Alphabetical by division.
Safeguards:
Steel file cabinet and in a building that has a GSA contractor
guard.
Retention and disposal:
3 years.
System manager(s) and address:
Treasurer Controller, Payroll Unit, 811 Vermont Avenue, NW,
Washington, DC 20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Time and attendance files.
#.. EIB--31
#....System name: EIB Travel Advance Application.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
Eximbank employee travelling on official business requesting
travel advance.
Categories of records in the system:
Name, agency, bureau/division, office, authorization number,
date, address to where check should be mailed, signature of
applicant, amount applied for, balance due on previous advance,
signature of approving officer and date, appropriation number and any
remarks.
Authority for maintenance of the system:
General Accounting Office.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Travelers making a request for an advance. By officials and
employees of the Eximbank in the performance of their official
duties. By GAO, Comptroller General, Attorney General, Treasury and
by officials and employees of other departments and agencies in the
performance of their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congessional
Office made at the request of that individual.
Disclosure to consumer reporting agencies:
Disclosure may be made from this system to ``consumer reporting
agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Cards.
Retrievability:
Alphabetical.
Safeguards:
File box and in a building that has a GSA contractor guard.
Retention and disposal:
4 years.
System manager(s) and address:
Treasurer Controller, Travel and Administrative Expense Unit, 811
Vermont Avenue, NW, Washington, DC 20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
maintained in the system should direct their request to the
Notification listed above.
Record source categories:
Individual.
#.. EIB--32
#....System name: EIB Travel Ledger.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
Persons travelling on official business for the Eximbank.
Categories of records in the system:
Travelers name, travel order number, place travelling to, voucher
number, accruals of expenses, payments broken into 2 parts (P.D. and
carrier), and the balance of accruals for particular trip.
Authority for maintenance of the system:
Eximbank management practices.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
To control accounting of travel expenses. By officials and
employees of the Eximbank in the performance of their official duties
and by GAO, and other departments and agencies in the performance of
their official duties.
Disclosure may be made to a Congressional Office from the record
of an individual in response to an inquiry from the Congressional
Office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Microcomputer.
Retrievability:
Travel order number , Traveler's name.
Safeguards:
In a building that has a GSA contractor guard.
Retention and disposal:
Retained 3 years.
System manager(s) and address:
Treasurer Controller, Payroll and Administrative Expense Section,
811 Vermont Avenue, NW, Washington, DC 20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
mantained in the system should direct their request to the
Notification listed above.
Record source categories:
Disbursement vouchers and related travel forms.
#.. EIB--33
#....System name: EIB Visa Request File.
Security classification:
None.
System location:
811 Vermont Avenue, NW, Washington, DC 20571.
Categories of individuals covered by the system:
Eximbank employees, past and present, who travel on official
business and to countries that require a visa to be applied to their
Official Passport.
Categories of records in the system:
Name, title, passport number and approximate dates of travel.
Authority for maintenance of the system:
State Department and regulations of foreign countries.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Used by officials and employees of the Eximbank in the
performance of their official duties and by State Department,
embassies and by other departments and agencies in the performance of
their official duties.
Disclosure may be to a Congressional Office from the record of an
individual in response to an inquiry from the Congressional Office
made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
File folder.
Retrievability:
Chronological.
Safeguards:
2 drawer unlocked cabinet and in a building that has a GSA
contractor guard.
Retention and disposal:
Previous calendar year and present calendar year.
System manager(s) and address:
Administrative Officer, 811 Vermont Avenue, NW, Washington, DC
20571.
Notification procedure:
Administrative Officer, 811 Vermont Avenue, NW, Room 1031,
Washington, DC 20571.
Record access procedures:
Same as Notification. A request for information as to whether a
Systems of Record contains a record pertaining to an individual and
all requests for access to a record from the system shall be in
writing with the letter and envelope clearly marked ``Privacy Act
Request'' and stating full name and address of individual. For
personal visits the individual should be able to provide some
acceptable identification, i.e., driver's license, identification
card, etc. Individuals desiring to contest or amend information
mantained in the system should direct their request to the
Notification listed above.
Record source categories:
Individual.
Other Popular 1995 Privacy Act Documents Documents:
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