Home > 1995 Privacy Act Documents > Privacy Act: [ EIB--10] EIB Garage Space Application....

Privacy Act: [ EIB--10] EIB Garage Space Application....


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.EXPORT-IMPORT BANK OF THE UNITED STATES


   #..TABLE OF CONTENTS

         EIB-1 EIB Biographical Sketches on Eximbank Employees.
         EIB-2 EIB Confidential Statement of Employment and Financial 
   Interest.
         EIB-3 EIB Driver's License File.
         EIB-4 EIB Earnings and Tax Statement.
         EIB-5 EIB Employee Records (Relocation Site).
         EIB-6 EIB Equal Employment Opportunity, Discrimination 
   Complaint.
         EIB-7 EIB Financial Assistance Request for (Under Federal 
   Employee Training Act).
         EIB-8 EIB Financial Organization, Credit to Account (Checking).
         EIB-9 EIB Financial Organization, Credit to Account (Saving).
         EIB-10 EIB Garage Space Application.
         EIB-12 EIB Passport Request File.
         EIB-13 EIB Payroll Certification.
         EIB-15 EIB Payroll Coding Sheet, Magnetic Tape.
         EIB-16 EIB Payroll Information Employee.
         EIB-17 EIB Payroll Listing.
         EIB-18 EIB Payroll Master Record.
         EIB-19 EIB Payroll Control Manual.
         EIB-20 EIB Periodic Step Increase File.
         EIB-22 EIB Personnel Security Records.
         EIB-23 EIB Personnel Roster.
         EIB-24 EIB Personnel Security Correspondence.
         EIB-25 EIB Computerized Payroll/Personnel Systems.
         EIB-26 EIB Retirement Record Cards.
         EIB-27 EIB Savings Bond Authorization
         EIB-28 EIB Savings Bond File.
         EIB-29 EIB Tax Exemption Certificate.
         EIB-30 EIB Time and Attendance Card.
         EIB-31 EIB Travel Advance Application.
         EIB-32 EIB Travel Ledger.
         EIB-33 EIB Visa Request File.
         EIB-34 EIB Service Cards (SF-71).

   #.. EIB--1

   #....System name: EIB Biographical Sketches on Eximbank Employees.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       Officers and professionals of the Eximbank.
     Categories of records in the system: 
       Name, date of birth, place of birth, educational and work 
   experience.
     Authority for maintenance of the system: 
       Eximbank personnel management practices.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       By officials and personnel of the Eximbank for public appearance. 
   By news media in connection with speeches, public appearance, 
   newspapers, etc. By departments and agencies in the performance of 
   their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in binder books and file folders.
     Retrievability: 
       Alphabetically.
     Safeguards: 
       Bookcases and desks and in a building that has a GSA contractor 
   guard.
     Retention and disposal: 
       Retained while employed by the Eximbank or until appointment 
   expires.
     System manager(s) and address: 
       Office of Personnel, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
        Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Individual and miscellaneous personnel forms.

   #.. EIB--2

   #....System name: EIB Confidential Statement of Employment and 
      Financial Interest.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       All Eximbank past and present employees above a certain grade 
   level unless exempted by the Ethics Committee.
     Categories of records in the system: 
       Name, title of position, date of appointment in present position, 
   office or division, employment and financial interest, creditors, 
   interests in real property and information requested of other 
   persons, signature and date.
     Authority for maintenance of the system: 
       Required by section 402 of Executive Order 11222 dated May 8, 
   1965.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Reviewed by members of the Ethics Committee regarding conflicts 
   of interest. By officials and employees of the Eximbank in the 
   performance of their official duties and by other departments and 
   agencies in the performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folder.
     Retrievability: 
       Alphabetical.
     Safeguards: 
       Locked cabinet and in a building that has a GSA contractor guard.
     Retention and disposal: 
       Statements are disposed of 6 years after the date they are filed 
   by the individual. Disposal is burning or shredding.
     System manager(s) and address: 
       General Counsel, 811 Vermont Avenue, NW, Washington, DC 20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contain a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Individual.

   #.. EIB--3

   #....System name: EIB Driver's License File.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       SF-46, U.S. Government Motor Vehicle Operator's Identification 
   Card for issuance to those present and past employees authorized to 
   drive an official Government car in the performance of their assigned 
   duties.
     Categories of records in the system: 
       Name, card number, date issued, expiration date, signature of 
   operator, sex, date of birth, color of hair, color of eyes, height, 
   weight, birthplace, social security number, signature of issuing 
   official, title, name and location of issuing unit.
     Authority for maintenance of the system: 
       In accordance with FPM 930.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       By officials and employees of the Eximbank in the performance of 
   their official duties. By the Department of Motor Vehicles, D.C. 
   Police Department, Justice Department and insurance companies in the 
   performance of their official duties. By other departments and 
   agencies in the performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folder.
     Retrievability: 
       Chronological.
     Safeguards: 
       Locked office and in a building that has a GSA contractor guard.
     Retention and disposal: 
       Retained indefinitely.
     System manager(s) and address: 
       Administrative Officer, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Vice President--Administration, 811 Vermont Avenue, NW, Room 
   1031, Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Individual and the completion of EIB Form 74-2 and SF-46.

   #.. EIB--4

   #....System name: EIB Earnings and Tax Statement.

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       Eximbank past and present employees yearly earnings.
     Categories of records in the system: 
       Name, social security number, home address, gross earnings for 
   the year, federal and state tax deductions for the year and marital 
   status.
     Authority for maintenance of the system: 
       Internal Revenue Service.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Used at the end of the calendar year by the Payroll Unit. By 
   officials and employees of the Eximbank in the performance of their 
   official duties. By representatives of the OPM, Comptroller General, 
   Attorney General, Treasury and by officials and employees of other 
   departments and agencies in the performance of their official duties.
       Disclosure may be made to a Congressional Office from the record 
   of an individual in response to an inquiry from the Congressional 
   Office made at the request of that individual.
   Disclosure to consumer reporting agencies:
       Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
   made from this system to``consumeer reporting agencies''as defined in 
   the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal 
   Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File cabinet.
     Retrievability: 
       Alphabetical.
     Safeguards: 
       Locked file cabinet and in a building that has a GSA contractor 
   guard.
     Retention and disposal: 
       3 years.
     System manager(s) and address: 
       Treasurer Controller, 811 Vermont Avenue, NW, Washington, DC 
   20571.
     Notification procedure: 
       Administrative Officer, 811 Vermont Avenue, NW, Room 1031, 
   Washington, DC 20571.
     Record access procedures: 
       Same as Notification. A request for information as to whether a 
   Systems of Record contains a record pertaining to an individual and 
   all requests for access to a record from the system shall be in 
   writing with the letter and envelope clearly marked ``Privacy Act 
   Request'' and stating full name and address of individual. For 
   personal visits the individual should be able to provide some 
   acceptable identification, i.e., driver's license, identification 
   card, etc. Individuals desiring to contest or amend information 
   maintained in the system should direct their request to the 
   Notification listed above.
     Record source categories: 
       Individual and payroll records.

   #.. EIB--5

   #....System name: EIB Employee Records (Relocation Site).

     Security classification: 
       None.
     System location: 
       811 Vermont Avenue, NW, Washington, DC 20571.
     Categories of individuals covered by the system: 
       Current Eximbank employees.
     Categories of records in the system: 
       Service records cards, retirement deductions, bond balances, 
   annual and sick leave balances.
     Authority for maintenance of the system: 
       Vital Records Act.

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