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Privacy Act: [ FTC I-7] Inspector General Investigative Files--FTC....


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.FEDERAL TRADE COMMISSION


   #..INDEX OF SYSTEMS-CATEGORIES OF INFORMATION

   System No./System name or other clarification
   39  Advisory Opinions (Staff Advisory Opinion Records).
   27  Assignment Control System--BCP.
   37  Bachman v. Pertschuk (Individual Claims Submitted Purusant to 
            Consent Agreement.
   01  Biographies of Commissioners and Key Staff Members.
   04  Claims (Claimants Under Federal Tort Claims Act).
   04  Claims (Claimants Under Military Personnel and Civilian Employees 
            Claims Act).
   46  Clearance to Participate Applications and the Commission's 
            Responses Thereto.
   07  Congressional Correspondence Coordination Unit Records.
   08  Congressional Inquiry Files--Dallas Regional Office.
   30  Consultant Files--BC.
   09  Consultant Files--BCP.
   11  Consumer Complaint Files--Atlanta Regional Office.
   13  Consumer Complaint Files--BCP.
   12  Consumer Complaint Files--Dallas Regional Office.
   14  Consumer Complaint Files--Los Angeles Regional Office.
   16  Consumer Complaint Files--Seattle Regional Office.
   55  Consumer Education Mailing List--BCP.
   17  Consumer Mailing List--Los Angeles Regional Office.
   02  Correpondence Control System.
   25  Correspondence Records (General).
   19  Correspondence with Enforcement Division--BCP (concerning parties 
            subject to Commission orders).
   21  Counseling Records.
   10  Credit-Related Correspondence (Consumer and Industry 
            Correspondence Files)--BCP.
   22  Disciplinary Action Investigatory Files.
   54  Discrimination Complaint System.
   52  Equal Employment Opportunity Statistical Reporting System.
   40  Financial Interests (Statement of Employment and Financial 
            Interests).
   23  Financial Management System.
   24  Financial Statements of Commissioners.
   49  Freedom of Information Act Requests and Appeals from Other Than 
            Government Agencies and the Commission's Responses Thereto.
   IV-2  Identity Theft Complaint Management System.
   I-7  Inspector General Investigative Files.
   33  Investigation Files (Preliminary).
   28  Investigational, Legal, and Public Records.
   26  Job Applicants (Applicant Files and General Personnel Records; 
            Duplicate Personnel Files and Automated Records).
   20  Locator System (Employee).
   53  Medical Participation in Control of Certain Open-Panel Medical 
            Prepayment Plans Mailing List--BC.
   31  Payroll Processing System.
   26  Personnel (Applicant Files and General Personnel Records; 
            Duplicate Personnel Files and Automated Records).
   41  Personnel Records (Unofficial).
   51  Privacy Act Requests and Appeals.
   34  Public Contact Report System--Atlanta Regional Office.
   36  Public Information Mailing List--Boston Regional Office.
   35  Public Information Mailing List.
   15  Public Participation (Applications for Reimbursement for 
            Participation in Rulemaking Proceedings).
   18  Redress (Consumer Redress) Lists--BCP.
   32  Retirement Records (Payroll).
   45  Routing (Automated Serials Routing System).
   04  Tort Claims (Claimants Under Federal Tort Claims Act)

   #.. FTC-1

   #....System name: Biographies of Commissioners and Key Staff 
      Members--FTC.

     System location: 
       Office of Public Information--Room 496, Federal Trade Commission, 
   6th Street and Pennsylvania Avenue NW, Washington, DC 20580.
     Categories of individuals covered by the system: 
       Commissioners and key FTC staff members (current).
     Categories of records in the system: 
       Contains name, biographical data (such as education, employment, 
   etc.), and in some cases a photograph and/or news release on the 
   individual's appointment.
     Authority for maintenance of the system: 
       Federal Trade Commission Act.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Resource material for writing news releases and FTC publications, 
   and for filing requests for information from members of the media; 
   used by OPA staff members. (With concurrence of individual concerned, 
   information is prepared in biographical sketch format for release to 
   news media and general public upon request.)
       Disclosure may be made to a congressional office from the record 
   of an individual only when the congressional office makes the request 
   on behalf of the private citizen.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Written documents and glossy photographs in manila folders in 
   lockable file cabinet.
     Retrievability: 
       Indexed by name.
     Safeguards: 
       Available to public.
     Retention and disposal: 
       Upon or shortly after departure from Commission, individual's 
   biographical sketch and photograph are destroyed. Photos may be given 
   to subject.
     System manager(s) and address: 
       Public Information Assistant, Office of Public Affairs, Room 496, 
   Federal Trade Commission, Washington, DC 20580.
     Notification procedure: 
       By mailing or delivering a written request bearing the 
   individual's name, return address, and signature, addressed as 
   follows: Privacy Act Request, Office of the Executive Director, 
   Federal Trade Commission, 6th Street and Pennsylvania Avenue NW, 
   Washington, DC 20580.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Individual whose biography and/or picture is contained in the 
   system.

   #.. FTC-2

   #....System name: Correspondence Control System--FTC.

     System location: 
       Comnet, Inc., 5185 MacArthur Blvd., Washington, DC 20016.
     Categories of individuals covered by the system: 
       All individuals formally requesting information from, or 
   submitting complaints to, the FTC (including regional offices) in 
   writing; staff members assigned to respond to correspondence.
     Categories of records in the system: 
       Writer's name and address; nature of inquiry or complaint, 
   including product and violation codes; and name of staff member(s) 
   assigned to respond to letter.
     Authority for maintenance of the system: 
       Federal Trade Commission Act.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Used by headquarters and regional office staff as a management 
   tool for tracking correspondence coming into the FTC (including 
   regional offices), including keeping abreast of assignments and 
   response deadlines. Nonpersonal information is abstracted to provide 
   statistical data on the number and types of correspondence to which 
   the Commission responds.
       Referral to person, partnership, or corporation complained about 
   by Commission staff or by another Federal, State, or local government 
   agency to whom matter has been referred, when considered appropriate.
       Disclosure may be made to a congressional office from the record 
   of an individual only when the congressional office makes the request 
   on behalf of the private citizen.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
       Records are retained in the Comnet computer after a response to 
   the correspondence has been made, then purged from the system after 
   the nonpersonal data has been added to a statistical accounting file. 
   The nonpersonal statistical data accumulated in the computer since 
   October 1977 is retrievable from the computer.
     System manager(s) and address: 
       Supervisor, Correspondence Branch, Office of the Secretary, 
   Federal Trade Commission, 6th Street and Pennsylvania Avenue NW, 
   Washington, DC 20580.
     Notification procedure: 
       By mailing or delivering a written request bearing the 
   individual's name, return address, and signature, addressed as 
   follows: Privacy Act Request, Office of the Executive Director, 
   Federal Trade Commission, 6th Street and Pennsylvania Avenue NW, 
   Washington, DC 20580.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Individual on whom record is maintained; supervisors.

   #.. FTC-3

       System deleted.

   #.. FTC-4

   #....System name: Claimants Under Federal Tort Claims Act and 
      Military Personnel and Civilian Employees' Claims Act-FTC.

     System location: 
       Federal Trade Commission, Office of the General Counsel, 6th 
   Street & Pennsylvania Avenue, NW, Washington, DC 20580
     Categories of individuals covered by the system: 
       Individuals who have claimed reimbursement from FTC under Federal 
   Tort Claims Act and Military Personnel and Civilian Employees' Claims 
   Act.
     Categories of records in the system: 
       Personal information relating to traffic accidents and other 
   incidents in which the FTC may be liable for property damage or loss 
   or personal injuries.
     Authority for maintenance of the system: 
       Federal Tort Claims Act, 28 U.S.C. 2671 et seq.; Military 
   Personnel and Civilian Employees' Claims Act, 31 U.S.C. 241 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To determine whether the FTC should honor claims for personal 
   injuries or loss or damage to property in incidents involving FTC 
   employees. Referral to Department of Justice, GSA, or other federal 
   agency when the matter comes within the jurisdiction of such agency. 
   Discussion and correspondence with insurance companies, with other 
   persons or entities that may be liable, with potential witnesses or 
   others having knowledge of the matter.
       Disclosure may be made to a congressional office from the record 
   of an individual only when the congressional office makes the request 
   on behalf of a private citizen.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Stored in manila file folders in file cabinet.
     Retrievability: 
       The system is filed alphabetically by name of the FTC employee 
   involved in each incident.
     Safeguards: 
       The files are stored in an unlocked file cabinet in the Office of 
   the Tort Claims officer. Access restricted to those agency personnel 
   whose responsibilities require access.
     Retention and disposal: 
       The records are stored for 10 years, then destroyed.
     System manager(s) and address: 
       Executive Director, Federal Trade Commission, Washington, DC 
   20580.
     Notification procedure: 
       By mailing or delivering a written request bearing the 
   individual's name, return address, and signature, addressed as 
   follows: Privacy Act Request, Office of the Executive Director, 
   Federal Trade Commission, 6th Street & Pennsylvania Avenue, NW, 
   Washington, DC 20580.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Information is obtained from claimant, FTC employee involved in 
   incident, other FTC employees or other persons having knowledge of 
   the circumstances, official police report (if any), and insurance 
   company representing claimant (if any).

   #..FTC-IV-2

   #....System name: 

       Identity Theft Complaint Management System-FTC.
     Security classification: 
       Not applicable.
     System location:
       Federal Trade Commission, 600 Pennsylvania Avenue, NW, 
   Washington, DC 20580. Records will be compiled and centrally 
   maintained at this location, including any identity theft complaints 
   that may be initially received or collected by the agency's Regional 
   Offices.
     Categories of individuals covered by the system: 
       a. Individuals who communicate with the Commission to complain 
   about or to request assistance in resolving problems relating to 
   identity theft, or to request information concerning identity theft.
       b. Individuals who submit their complaints about identity theft 
   to another organization that has agreed to provide its consumer 
   complaint information on identity theft to the Commission (a ``data-
   contributing member'').
       c. Individuals who communicate to the Commission on behalf of 
   another person who is the victim of identity theft. In such a case, 
   both individuals will be covered.
       d. Individuals who are suspected of committing the complained-
   about identity theft.
       e. Individuals who, at the time the records are added to the 
   system, are Commission employees or contractors assigned to process 
   or respond to correspondence or telephone calls.
     Categories of records in the system: 
       a. Personal identifying information about the individual who 
   communicates with the Commission or data contributing agency as a 
   victim of identity theft, including, for example, the individual's 
   name, address, telephone number, fax number, date of birth, social 
   security or credit card numbers, e-mail address and other personal 
   information extracted or summarized from the individual's complaint. 
   Personal identifying information about the individual who 
   communicates with the Commission or data-contributing agency as a 
   reporting individual on behalf of someone else who was the victim of 
   the identity theft, including, for example, the reporting 
   individual's name, address, phone or fax number and e-mail address.
       b. Name, address, telephone number or other information about an 
   individual suspected of having committed the complained-about 
   identity theft.
       c. Name, address, telephone number or other information about a 
   company that is suspected of having committed identity theft, is the 
   subject of a complaint about how it handled the alleged incident of 
   identity theft, or is associated with the complaint either as a 

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