Home > 1997 Privacy Act Documents > Privacy Act: [ INTERIOR/RECLAMATION-25] Personal Author Reports--Interior, Reclamation-25....

Privacy Act: [ INTERIOR/RECLAMATION-25] Personal Author Reports--Interior, Reclamation-25....


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[2001 Privacy Act]
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                         Fish and Wildlife Service

   #..INTERIOR/FWS-4

   #....System name: 

       Tort Claims Records--Interior, FWS-4.
     System location: 
       (1) Division of Contracting and General Services, U.S. Department 
   of the Interior, Fish and Wildlife Service, Washington, DC 20240; (2) 
   regional offices of U.S. Fish and Wildlife Service. (See 50 CFR part 
   2 for regional addresses).
     Categories of individuals covered by the system: 
       Claimants for damages to personal property or personal injury.
     Categories of records in the system: 
       Contains information regarding the evaluation of individual 
   claims for damage to or loss of personal property or personal injury, 
   i.e., name, address, insurance company, estimates of repair costs, 
   accident reports by Government officials, law enforcement officials, 
   attorneys, hospital and doctors reports and bills for service, 
   statements from witnesses.
     Authority for maintenance of the system: 
       Federal Tort Claims Act (28 U.S.C. 2671-2680).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary users of the records are by tort claims officers and 
   attorneys in the Office of the Solicitor. They use the information to 
   evaluate tort claims. The information may also be disclosed outside 
   of the Department to the following parties and under the following 
   circumstances.
       (1) Another Federal agency to enable that agency to respond to an 
   inquiry by the individual to whom the record pertains.
       (2) The Department of Justice, or to a court, adjudicative or 
   other administrative body, or to a party in litigation before a court 
   or adjudicative or administrative body, when:
       (a) One of the following is a party to the proceeding or has an 
   interest in the proceeding:
       (1) The Department or any component of the Department;
       (2) Any Departmental employee acting in his or her official 
   capacity;
       (3) Any Departmental employee acting in his or her individual 
   capacity where the Department or the Department of Justice has agreed 
   to represent the employee; or
       (4) The United States, when the Department determines that the 
   Department is likely to be affected by the proceeding; and
       (b) The Department deems the disclosure to be:
       (1) Relevant and necessary to the proceedings; and
       (2) Compatible with the purpose for which we compiled the 
   information;
       (3) The appropriate Federal, State, tribal, local or foreign 
   governmental agency that is responsible for investigating, 
   prosecuting, enforcing or implementing a statute, rule, regulation, 
   order or license, when we become aware of an indication of a 
   violation or potential violation of the statute, rule, regulation, 
   order or license;
       (4) A congressional office in response to an inquiry to that 
   office by the individual to whom the records pertain;
       (5) To other Federal agencies to effect salary and administrative 
   offsets;
       (6) To debt collection agencies for purposes of locating a debtor 
   to collect or compromise a Federal claim against the debtor;
       (7) To a consumer reporting agency to prepare a commercial credit 
   report for use by the Department.
   Disclosure to consumer reporting agencies:
       Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
   consumer reporting agencies as they are defined in the Fair Credit 
   Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
   Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Maintained in paper form in ``Tort Claim files.''
     Retrievability: 
       Maintained by name of claimant.
     Safeguards: 
       Maintained in compliance with provisions of 43 CFR 2.51.
     Retention and disposal: 
       Disposed of four years after settlement of the claim. Record 
   copies are held by the Office of the Solicitor, U.S. Department of 
   the Interior.
     System manager(s) and address: 
       (1) Chief, Division of Contracting and General Services, U.S. 
   Fish and Wildlife Service, Department of the Interior, Washington, DC 
   20240.
       (2) Regional Contracting Offices of the U.S. Fish and Wildlife 
   Service (See 50 CFR part 2 for Regional Addresses).
     Notification procedure: 
       Send inquiries regarding those records held in the Washington 
   Office to the Chief, Division of Contracting and General Services. 
   Send inquiries regarding those records held in the regional offices 
   to the Regional Director. The requestor should send in a written 
   signed request for the records.
     Record access procedures: 
       Address the request to the Chief, Division of Contracting and 
   General Services for records located in the Washington Office. 
   Address the request to the Regional Director for records located in 
   the regional offices. The request must be in writing, signed by the 
   individual, and must meet the content requirements of 43 CFR 2.63.
     Contesting record procedures: 
       To amend your record, address your request to the Chief, Division 
   of Contracting and General Services. You must meet the content 
   requirements of 43 CFR 2.71.
     Record source categories: 
       Records come from the following sources: individuals submitting a 
   claim, investigative reports, statements from witnesses, and medical 
   reports.
     System exempted from certain provisions of the act: 
       The Privacy Act does not entitle an individual to access 
   information in reasonable anticipation of a civil action or 
   proceeding.

   #..INTERIOR/FWS-5

   #....System name: I20National Wildlife Refuge Special Use Permits--
      Interior, FWS-5.

     System location: 
       U.S. Fish and Wildlife Service regional offices and individual 
   National Wildlife Refuges.
     Categories of individuals covered by the system: 
       Applicants who apply for special use permits and cooperative farm 
   agreements on National Wildlife Refuges.
     Categories of records in the system: 
       Contains the name and address of permittees/cooperators, types of 
   special uses, and any special conditions.
     Authority for maintenance of the system: 
       The National Wildlife Refuge System Administration Act of 1966 
   (16 U.S.C. 688dd-ee). See 50 CFR parts 29 and 32 for additional 
   information.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary use of the records is to identify those having 
   special use permits and cooperative farming agreements on National 
   Wildlife Refuges and the terms of those permits and cooperative 
   agreements.
   Disclosure to consumer reporting agencies:
       Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
   consumer reporting agencies as they are defined in the Fair Credit 
   Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
   Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Maintained in paper form.
     Retrievability: 
       Maintained by name of claimant.
     Safeguards: 
       Maintained in compliance with provisions of the Code of Federal 
   Regulations (43 CFR 2.51).
     Retention and disposal: 
       The records are usually not maintained more than one year 
   following the period of use.
     System manager(s) and address: 
       Chief, Division of Refuges, U.S. Fish and Wildlife Service, 
   Department of the Interior, Washington, DC 20240.
     Notification procedure: 
       Send inquiries regarding the existence of such records to either 
   the Washington Office, Division of Refuges or the regional offices 
   (see 50 CFR part 2 for regional addresses). The requestor should send 
   in a written signed request for the records (see 43 CFR 2.60 of the 
   Code of Federal Regulations) for additional information.
     Record access procedures:
       Address requests for access to your records to either the 
   Washington Office, Division of Refuges or the appropriate Regional 
   Director (see 50 CFR part 2 for regional addresses). The request must 
   be in writing, signed by the individual, and must meet the content 
   requirements of the Code of Federal Regulations (43 CFR 2.63).
     Contesting record procedures: 
       To amend your record, address your request to the Chief, Division 
   of Refuges, U.S. Fish and Wildlife Service, Department of the 
   Interior, Washington, DC 20240. You must meet the content 
   requirements indicated in the Code of Federal Regulations (43 CFR 
   2.71).
     Record source categories: 
       Records come from the individuals on whom the records are 
   maintained.

   #.. INTERIOR/FWS-7

   #....System name: Water Development Project and/or Effluent Discharge 
      Permit Application Review--Interior, FWS-7.

     System location: (1) Division of Ecological Services, Fish and 
   Wildlife Service, U.S. Department of the Interior, Washington, DC 
   20240. (2) All regional, area, and field offices of the Division of 
   Ecological Services. (See Appendix for addresses.)
     Categories of individuals covered by the system: Individuals who 
   apply for permits from other regulatory agencies including the Corps 
   of Engineers, and the Environmental Protection Agency. (The records 
   contained in this system which pertain to individuals contain 
   principally proprietary information concerning sole proprietorships. 
   Some of the records in the system which pertain to individuals may 
   reflect personal information, however. Only the records reflecting 
   personal information are subject to the Privacy Act. The system also 
   contains records concerning corporations and other business entities. 
   These records are not subject to the Privacy Act.)
     Categories of records in the system: Contains some public notices 
   or permit applications from regulatory agencies which give name, 
   address, and description of work that the applicant is requesting 
   authorization to perform. In order to adequately evaluate the 
   proposed project's effect on fish and wildlife resources, additional 
   project information is at times requested and therefore on file. 
   Environmental impact statements and environmental assessments on some 
   proposed projects also are on file.
     Authority for maintenance of the system: Fish and Wildlife 
   Coordination Act, as amended (16 U.S.C. 661-666c; 48 Stat. 401).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: The primary use of 
   the records is to review and comment on permit applications. 
   Disclosures outside the Department of the Interior may be made (1) to 
   the U.S. Department of Justice when related to litigation or 
   anticipated litigation; (2) of information indicating a violation or 
   potential violation of a statute, regulation, rule, order or license, 
   to appropriate Federal, State, local or foreign agencies responsible 
   for investigating or prosecuting the violation or for enforcing or 
   implementing the statute, rule, regulation, order or license, (3) 
   from the record of an individual in response to an inquiry from a 
   Congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Maintained on paper in file folders.
     Retrievability: Indexed by State, name of applicant, and public 
   notice number.
     Safeguards: Maintain records in accordance with provisions of 43 
   CFR 2.51.
     Retention and disposal: Varies in each location but generally held 
   from two to five years and then either sent to Records Center or 
   destroyed.
     System manager(s) and address: Chief, Division of Ecological 
   Services, Fish and Wildlife Service, U.S. Department of the Interior, 
   Washington, DC 20240.
     Notification procedure: Inquiries regarding the existence of 
   records shall be addressed to the System Manager, with respect to 
   records located in the Washington office, and to regional directors, 
   with respect to records located in regional or field offices. A 
   written, signed request stating that the requester seeks information 
   concerning records pertaining to him is required. See 43 CFR 2.60.
     Record access procedures: A request for access shall be addressed 
   to the System Manager, with respect to records located in the 
   Washington office, and to regional directors with respect to records 
   located in regional or field offices. The request must be in writing 
   and be signed by the requester. The request must meet the content 
   requirements of 43 CFR 2.63.
     Contesting record procedures: A petition for amendment shall be 
   addressed to the System Manager and must meet the content 
   requirements of 43 CFR 2.71.
     Record source categories: Regulatory agency from which permit is 
   requested, State, and the individual on whom the record is 
   maintained.

   #..INTERIOR/FWS-10

   #....System name: 

       National Fish Hatchery Special Use Permits--Interior, FWS-10.
     System location: 
       The records are kept at the National Fish Hatcheries.
     Categories of individuals covered by the system: 
       The records are on individuals who applied for special use 
   permits on National Fish Hatcheries.
     Categories of records in the system: 
       The records contain the names and addresses of permittees, types 
   of special uses, period of use, and any special conditions.
     Authority for maintenance of the system: 
       The United State Code (16 U.S.C. 640K-3; 16 U.S.C. 664).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary use of the records is to identify those having 
   special use permits at the National Fish Hatcheries and to. The 
   records may be disclosed outside of the Department of the Interior 
   under the following circumstances.
       (1) Another Federal agency to enable that agency to respond to an 
   inquiry by the individual to whom the record pertains.
       (2) The Department of Justice, or to a court, adjudicative or 
   other administrative body, or to a party in litigation before a court 
   or adjudicative or administrative body, when:
       (a) One of the following is a party to the proceeding or has an 
   interest in the proceeding:
       (1) The Department or any component of the Department;
       (2) Any Departmental employee acting in his or her official 
   capacity;
       (3) Any Departmental employee acting in his or her individual 
   capacity where the Department or the Department of Justice has agreed 
   to represent the employee; or
       (4) The United States, when the Department determines that the 
   Department is likely to be affected by the proceeding; and
       (b) The Department deems the disclosure to be:
       (1) Relevant and necessary to the proceedings; and
       (2) Compatible with the purpose for which we compiled the 
   information.
       (3) The appropriate Federal, State, tribal, local or foreign 
   governmental agency that is responsible for investigating, 
   prosecuting, enforcing or implementing a statute, rule, regulation, 

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