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Privacy Act: [ PCC/ECCN-2] Contractor Employee Payroll Records, PCC/ECCN-2....
<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] #.PANAMA CANAL COMMISSION #..Table of Contents PCC/AE-1 Executive Personnel Financial Disclosure Reports. PCC/WO/AE-2 Panama Canal Commission Board of Directors Biographical and Correspondence Files. PCC/ADSA-1 Biographical Data. PCC/AMRM-1 General Files of the Panama Canal Commission. PCC/AMSA-3 Land Utilization Records. PCC/AMTE-1 ID Card and Documentation Control System. PCC/AMTE-2 Equity Adjustment Records. PCC/AMTR-1 Employees and Dependents Travel Orders. PCC/ECIN-1 Plumbing and Welding License Files. PCC/ECLE-1 Telephone Exchange Directory. PCC/EO-1 Racial/National Origin Category Data. PCC/EO2 Equal Employment Opportunity Complaint File. PCC/FMAC-1 Embezzlements, Burglaries, and Cash Shortages. PCC/FMAC-2 Accounts Receivable Records. PCC/FMAC-5 Delegation of Authority for Procurement. PCC/FMAC-6 Cash Collection Agents and Sugagents. PCC/FMAC-7 Canal Commission Awards and Service Contracts Control Records. PCC/FMAC-8 Accounts Payable Disbursement Records. PCC/FMAC-9 Unnegotiated Checks Over One Year Old. PCC/FMAC-10 Estate Files. PCC/FMAP-1 Payroll Master File for Panama Canal Commission Employees. PCC/FMAP-2 Payroll Deduction System for Court Ordered Wage Garnishments. PCC/FMAP-3 Injury Compensation Payroll Records. PCC/FMAP-/AC-4 Payroll Deductions. PCC/FMCL-1 Travel and Transportation Claims. PCC/FMTR-1 Termination of Employment Actions Records. PCC/FMTR-2 Internal Revenue Service Notice of Levy Files. PCC/FMTR-3 Suspension of Check Cashing Privileges Files. PCC/GCCL-1 Marine Accident/Miscellaneous General Claims. PCC/GSCL-1 Library Services Branch Registration Records. PCC/GSCP-2 Canal Protection Division Incident Report Files. PCC/GSCS-1 Housing Files. PCC/GSCS-2 Housing Complaints File,. PCC/GSCX-1 Administrative Reports, Transfer of Custody and Official Complaint Files. PCC/IR-1 Quarterly Report of Employee Union Dues Deductions. PCC/IR-2 Records of Grievances, Appeals and Adverse Actions Processed Under a Negotiated Grievance Procedure (NGP). PCC/MRBL-1 Marine License Files. PCC/MRBL-2 Marine Accident Reports and Investigations. PCC/MRCP-1 Pilot Workload Statistics. PCC/MRNA-1 Admeasurer Examination File. PCC/MRNP-1 Employee Training Development Records. PCC/OIG-1 Investigative Files of the Office of Inspector General. PCC/OIG-2 Allegation/Complaint Files of the Office of Inspector General. PCC/OIG-3 Cash Audit Files. PCC/OM-1 Ombudsman Investigation Files. PCC/OM-2 Resident's Advisory Committee Files. PCC/OPR-1 Operating Unit Personnel Records. PCC/PA-1 News Morgue Records. PCC/PB-1 Merit System Recruiting, Examining and Placement Records. PCC/PB-2 Appeals, Grievances, Complaints, and Assistance Records. PCC/PB-3 Personnel Investigation Records. PCC/PR-1 Disability Relief, Retirement and Group Supplementary Life Insurance Records. PCC/PR-2 Employee Benefits Records. PCC/PR-4 Personnel Management System. PCC/PR-5 Recruiting and Placement Records. PCC/PR-6 Training and Employee Development Records. PCC/PR-7 Personnel Reference Unit Files. PCC/PR-8 Systems of Records Notice by the Office of Personnel Management and Applicable to the Panama Canal Commission. PCC/PR-9 Incentive Awards Programs Files. PCC/PR-10 Occupational Health Records. PCC/PR-12 Industrial Accident Prevention Supervisor/Unit Awards File. PCC/PR-13 20/30/40 Safety Key Awards Files. PCC/PR-14 Arrest Record Files. PCC/PRAA-1 Adverse Action Files. PCC/PRCL-1 Injury Claims (FECA) Files. The Prefatory Statement of General Routine Uses (35 CFR part 10, Appendix A) Information about an individual which is maintained in any system of records under the control of the Panama Canal Commission is subject to disclosure, as a routine use of such information, to any of the following persons or agencies under the circumstances described: 1. Information indicating a violation or potential violation of law (whether civil, criminal, or regulatory in nature, and whether involving a statute or regulation or a rule, or order issued pursuant thereto) may be referred to an appropriate federal, state, local or foreign agency responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation or order, where there is an indication of a violation or potential violation of the statute, rule, regulation or order and the information disclosed is relevant to the matter. 2. Information which has a bearing on matters which may be in dispute may be disclosed in the course of presenting evidence or argument to a court or administrative tribunal, a judicial official, or counsel for a party in connection with litigation or administrative proceedings in which the agency, or its officers or employees, are or may become involved. 3. Information may be provided to persons or agencies from whom information is solicited, to the extent necessary to elicit facts which may be relevant to a financial audit or an agency decision to hire or retain an employee, issue a security clearance, award a contract, grant a license, or other benefits. 4. Information may be disclosed to a federal agency, in response to its request in a particular case or in a category of cases, in connection with that agency's (a) decision in a personnel matter; (b) financial audits and accounting; (c) issuance of a security clearance; (d) investigation of an individual employed or formerly employed by the Panama Canal Commission (or its predecessors); or (e) decision to award a contract, grant a license, or other benefit. 5. Information may be supplied in response to an inquiry from a Member of Congress on behalf of an individual or, at any stage of the legislative coordination and clearance process, to the Office of Management and Budget in connection with the review of private relief legislation. 6. Information contained in licenses or certifications issued by the agency (including the former Panama Canal Company/Canal Zone Government) to professional employees (such as architects, canal pilots, attorneys, engineers, medical practitioners and teachers) of the agency may be released to professional licensing, certification or other regulatory boards or commissions. Disclosure pursuant to this routine use shall be limited to the names and types of license or certifications, dates of issuance, and dates of expiration, if appropriate. 7. To the extent necessary for implementation of the Panama Canal Treaty of 1977 and related agreements, information may, upon approval by the Agency Records Officer (Chief, Administrative Services Division) or that official's designee, be disclosed to officials of the Government of the Republic of Panama and to U.S. Government agencies which, under the Treaty, assumed functions formerly performed by the Panama Canal Company or the Canal Zone Government. #.. PCC/AE-1 #....System name: Executive Personnel Financial Disclosure Reports, PCC/AE-1. System location: Office of Executive Administration, Administration Building, Balboa Heights, Republic of Panama. Categories of individuals covered by the system: Panama Canal Commission employees designated in Part C of the Employee Code of Conduct, passed by the Board of Directors of the Panama Canal Commission on July 22, 1980, and other employees described in 5 CFR part 734, subpart B. Categories of records in the system: Report by current employees and prospective candidates covering their personal financial interests. Authority for maintenance of the system: 5 U.S.C. Appendix 201-212; 5 CFR part 734; 22 U.S.C. 3611, 3622; Articles III and X of the Panama Canal Treaty of 1977. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: To defer conflicts of interest and indentify potential conflicts of interest through a systematic review of the financial holdings of current and prospective covered employees. See general routine use paragraphs in prefatory statement or in 35 CFR part 10, appendix A. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Papers in sealed envelopes. Retrievability: Filed by name of individual. Safeguards: Store in file cabinet with combination lock. Access to and use of these records are limited to those individuals whose official duties require such access. Retention and disposal: Copies of reports are retained and are available to the public for a period of six years after receipt of the report, except in the case of an individual who filed a report as a presidential nominee and was not subsequently confirmed by the Senate, the report is retained and available to the public for a period of one year after the individual is no longer under Senate consideration. Unless needed in an ongoing investigation, reports are disposed of by burning or shredding at the end of the respective six and one year periods. System manager(s) and address: Designated Agency Ethics Official, Panama Canal Commission, APO Miami 34011-5000. Notification procedure: Information may be obtained from the Designated Agency Ethics Official or the Agency Records Officer, Panama Canal Commission, APO Miami 34011-5000. Rules are published in 35 CFR part 10. Record access procedures: Requests should be addressed to either of the addressees designated in Notification Procedure, preceding. Contesting record procedures: See procedures published at 35 CFR part 10. Record source categories: From reporting employee. Systems exempted from certain provisions of the act: None, except such reports as the President of the United States determines should not be available to the public under 5 CFR 734.603(b). #.. PCC/WO/AE-2 #....System name: Panama Canal Commission Board of Directors Biographical and Correspondence Files, PCC/WO/AE-2. System location: Office of Executive Administration, Administration Building, Balboa Heights, Republic of Panama and Office of the Secretary, 2000 L Street, NW, Suite 550, Washington, DC 20036-4996. Categories of individuals covered by the system: Past and present members of the Panama Canal Commission Board of Directors. Categories of records in the system: Records contain names, addresses, newspaper clippings, general biographical information, minutes of Board meetings, and official correspondence between Commission officials and Board members. Authority for maintenance of the system: 22 U.S.C. 3611 and 3612 (Supp. III 1979) and Article III of the Panama Canal Treaty of 1977. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Records in Office of the Secretary disclosed to Executive agencies, to members of Congress and to news media for press releases. See general routine use paragraphs in prefatory statement or in 35 CFR part 10, appendix A. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Paper records in file folders. Retrievability: Filed by name of board member. Safeguards: Lockable file cabinets. Access and use are restricted to authorized personnel. Retention and disposal: Permanent. System manager(s) and address: Director, Office of Executive Administration, Panama Canal Commission, APO Miami 34011-5000; Assistant to the Secretary, Panama Canal Commission, 2000 L Street, NW, Suite 550, Washington, DC 20036- 4996. Notification procedure: Information may be obtained from the System Managers or the Agency Records Officer, Panama Canal Commission, APO Miama 34011- 5000. Rules are published in 35 CFR part 10. Record access procedures: Requests should be addressed to any of the addresses designated in Notification Procedures, preceding. Contesting record procedures: See rules published in 35 CFR part 10. Record source categories: Information obtained from the individual, public media and protocol sources. #.. PCC/ADSA-1 #....System name: Biographical Data, PCC/ADSA-1 System location: Office of the Staff Assistant Administration Building, Balboa Heights, Republic of Panama. Categories of individuals covered by the system: Administrator, Deputy Administrator, Administrator's staff, and members of their families; Board of Directors; local military and Diplomatic Corps officials; visiting officials including Congressional and high ranking military personnel; Secretary of the Army and members of his staff; local Panama Canal Commission employees; local businessmen and officials. Categories of records in the system: Information on individuals including names, identification numbers, dates of birth, number of children and their names, education, honors bestowed, telephone numbers, addresses, job titles, marital status, citizenship, employing unit photographs. Authority for maintenance of the system: 5 U.S.C. 301; 22 U.S.C. 3611 and 3614 (Supp. III 1979); Article III of the Panama Canal Treaty of 1977. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: General biographical data may be provided to interested members of Congress, diplomatic corps, public media, etc., consistent with official protocol functions. See also general routine use paragraphs in prefatory statement or in 35 CFR part 10, appendix A. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Standard 8 by 10\1/2\ inch paper. Retrievability: Filed and indexed by name.
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