Home > 1997 Privacy Act Documents > Privacy Act: [ USDA/AMS-4] Administrative Proceedings Brought Pursuant to the Authority of Section 8c(15)(a) of the Agricultural Marketing Agreement Act of 1937, as amended, USDA/AMS....

Privacy Act: [ USDA/AMS-4] Administrative Proceedings Brought Pursuant to the Authority of Section 8c(15)(a) of the Agricultural Marketing Agreement Act of 1937, as amended, USDA/AMS....


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 57700-46991]



   #.DEPARTMENT OF AGRICULTURE


                       Agricultural Marketing Service

   #.. USDA/AMS-1

   #....System name:  Employment History Records for Licensed Nonfederal 
      Employees, USDA/AMS.

     System location:  Agricultural Marketing Service, USDA, 14th and 
   Independence Avenue, Washington, DC 20250.
     Categories of individuals covered by the system:  Commodity 
   Inspectors, Graders, Weighers, Classers, Collaborators, Licensed 
   Plant Employees, Agents, Appointees, Samplers.
     Categories of records in the system:  This system consists of such 
   information as applications for license, license files, bonding 
   records, biographical data, periods of employment, performance 
   ratings, commodities qualified to inspect, grader's powers of 
   attorney, recommendations for reemployment, factors which affect or 
   might affect desirability as an inspector, supervisory potential, 
   declaration sheets, preference sheets, current, expired, and voided 
   licenses, license examinations and score sheets, license renewal 
   score sheets, miscellaneous notes and memoranda, e.g. transfers, 
   cancellations, corrective action letters, letters of caution or 
   warning, inspection/grading performance/productivity data, letters of 
   suspension, indictment, complaint, proposals to revoke license, etc. 
   Content and extent of these records vary by commodity, program and 
   season.
     Authority for maintenance of the system:  7 U.S.C. 51-65, 241-273, 
   451-469, 471-476, 491, 493-499, 499a-499s, 411-511q, 601 et seq, 
   1551-1611.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to 
   states or other Federal agencies to determine verification of 
   employment or length of service for retirement purposes; referral to 
   Civil Service Commission for required records and reports; to 
   Government Accounting Office for required records and reports to 
   Department of Justice for required records and reports. Referral to 
   the appropriate agency, whether Federal, State, local or foreign, 
   charged with the responsibility of investigating or prosecuting a 
   violation of law, or of enforcing or implementing the statute, rule, 
   regulation or order issued pursuant thereto, of any record within 
   this system when information available indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute or particular program 
   statute, or by rule, regulation or order issued pursuant thereto. 
   ``Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.''
       Referral to a court, magistrate or administrative tribunal, or to 
   opposing counsel in a proceeding before any of the above, of any 
   record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  File folders, notebooks, and cardex files.
     Retrievability:  Records are indexed by name of licensee and/or 
   license number.
     Safeguards:  Government office buildings, locked and unlocked file 
   cabinets and locked offices.
     Retention and disposal:  Records maintained indefinitely or until 
   separation or retirement or in accordance with prescribed retention 
   schedule. They are destroyed in conformance with prescribed retention 
   schedules. These records schedules have been implemented by 
   Agricultural Marketing Service Instruction 270-1, Records Management 
   Program.
     System manager(s) and address:  Each of the following Division 
   Directors:
         Cotton Division
         Livestock, Poultry, Grain, and Seed Division
         Tobacco Division
         Transportation and Warehouse Division
     Notification procedure:  Any individual may request information 
   concerning himself from this system from the Office of the Division 
   Director having custody of his records at the system location.
     Record access procedures:  Any individual may obtain information as 
   to the procedure for gaining access to a record in the system that 
   pertains to him by submitting a request to the appropriate Division 
   Director listed above.
     Contesting record procedures:  Any individual may obtain 
   information as to the procedure for contesting a record in the system 
   that pertains to him by submitting a request to the appropriate 
   Division Director listed above.
     Record source categories:  Information in this System comes 
   primarily from licensees, supervisors, with additional data provided 
   by references and investigative personnel.

   #.. USDA/AMS-2

   #....System name:  Milk Market Administrators (MMA) Producer Payroll 
      System, USDA/AMS.

     System location:  Milk Market Administrator's Offices at the 
   following locations:
         Arizona
         Market Administrator
         2617 North 24th Street
         Phoenix, AZ 85008
         Phone: 602 275-7641

         Arkansas
         Market Administrator
         PO Box 4225
         Asher Avenue Station
         Little Rock, AR 72214
         Phone: 501 663-6395

         Colorado
         Market Administrator
         7 Parker Pl.
         2600 S. Parker Rd.
         Aurora, CO 80014
         Phone: 303 837-2461

         Florida
         Market Administrator
         PO Box 11368
         Fort Lauderdale, FL 33306
         Phone: 305 565-2583

         Georgia
         Market Administrator
         PO Box 49025
         Atlanta, GA 30359
         Phone: 404 455-6323

         Illinois
         Market Administrator
         800 Roosevelt Road
         Building A, Suite 200
         Glen Ellya, IL 60137
         Phone: 312 858-8400

         Indiana
         Market Administrator
         PO Box 55527
         Indianapolis, IN 46205
         Phone: 317 269-6107

         Kansas
         Market Administrator
         PO Box 4606
         Overland Park, KS 66204
         Phone: 913 648-1050

         Kentucky
         Market Administrator
         PO Box 18030
         Louisville, KY 40218
         Phone: 502 499-0040

         Louisiana
         Market Administrator
         PO Box 7250
         Metairie, LA 70011
         Phone: 504 837-9381

         Massachusetts
         Market Administrator
         230 Congress Street, Room 403
         Boston, MA 02110
         Phone: 617 542-8636

         Michigan
         Market Administrator
         2684 West Elevan Mile Road
         Berkley, MI 48072
         Phone: 313 548-1603

         Minnesota
         Market Administrator
         4570 West 77th Street, Suite 210
         Minneapolis, MN 55435
         Phone: 612 831-5292

         Missouri
         Market Administrator
         PO Box 1485
         Maryland Heights, MO 63043
         Phone: 314 567-4730

         New York
         Market Administrator
         205 East 42nd Street
         New York, NY 10017
         Phone: 212 557-0343

         Ohio
         Market Administrator
         PO Box 30128
         Cleveland, OH 44130
         Phone: 216 826-3220
         Market Administrator
         PO Box 29226
         Columbus, OH 43229
         Phone: 614 891-1851

         Oklahoma
         Market Administrator
         PO Box 45563
         Tulsa, OK 74145
         Phone: 918 622-3411

         Oregon
         Market Administrator
         PO Box 23606
         Portland, OR 97223
         Phone: 503 639-8806

         Texas
         Market Administrator
         PO Box 29529
         Dallas, TX 75229
         Phone: 214 243-1504

         Virginia
         Market Administrator
         PO Box 710
         Alexandria, VA 22313
         Phone: 703 549-7000
     Categories of individuals covered by the system:  Dairy farmers 
   delivering producer milk to regulated handlers.
     Categories of records in the system:  This system consists of 
   information pertaining to the quantities and value of milk delivered 
   to regulated handlers by individual dairy farmers.
     Authority for maintenance of the system:  7 U.S.C. 601 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to the 
   appropriate agency, whether Federal, State, local or foreign, charged 
   with the responsibility of investigating or prosecuting a violation 
   of law, or of enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto, of any record within this system 
   when information available indicates a violation or potential 
   violation of law, whether civil, criminal, or regulatory in nature, 
   and whether arising by general statute or particular program statute, 
   or by rule, regulation or order issued pursuant thereto.
       Referral to a court, magistrate or administrative tribunal, or to 
   opposing counsel in a proceeding before any of the above, of any 
   record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery. 
   ``Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Manual card files or automated disk or tape files.
     Retrievability:  Records are indexed by name of producer and/or by 
   ID number.
     Safeguards:  Government office building, locked offices, locked 
   files cabinets.
     Retention and disposal:  Records are maintained and destroyed in 
   accordance with retention schedule number II NNA-1588 approved by the 
   84th Congress, first session, on July 13, 1955.
     System manager(s) and address:  Each Market Administrator at the 
   address listed above.
     Notification procedure:  Any individual may request information 
   about himself from the appropriate Market Administrator at the 
   address listed above. The request should indicate the individual's 
   name, address and type of information being sought.
     Record access procedures:  Any individual may obtain information as 
   to the procedure for gaining access to a record in the System which 
   pertains to him by submitting a written request to the appropriate 
   offices referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may obtain 
   information as to the procedure for contesting a record in the System 
   which pertains to him by submitting a written request to the 
   appropriate offices referred to in the preceding paragraph.
     Record source categories:  Information in this system comes 
   primarily from regulated handlers and cooperative associations. Some 
   additional data is provided by health authorities with respect to 
   Grade A quality standards and investigative personnel.

   #.. USDA/AMS-3

   #....System name:  Perishable Agricultural Commodities Act (PACA)--
      History Files of Principals.

     System location:  Regulatory Branch, Fruit and Vegetable Division, 
   Agricultural Marketing Service, USDA, Washington, DC 20250.
     Categories of individuals covered by the system:  Partners of 
   General or limited partnerships, individual proprietors, officers, 
   directors and holders of more than ten percent of outstanding stock 
   of a corporate entity subject to the PACA.
     Categories of records in the system:  Card files used to identify 
   the partnership, corporate entity in which the principal is or was 
   responsibly connected as defined by the PACA. This system also 
   contains felony and bankruptcy information relating to the principal.
     Authority for maintenance of the system:  7 U.S.C. 499a-499s.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to the 

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