Privacy Act: [ USDA/FS-15] Manpower Programs, USDA/FS....

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   prosecuting a violation of law or of enforcing or implementing the 
   statute, rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation of potential violation of law, whether civil, criminal or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to a court magistrate, or administrative tribunal, 
   or to opposing counsel in a proceeding before any of the above, of 
   any record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery.
       (3) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in bound books and on magnetic tape.
     Retrievability: 
       Records are indexed by State, county and policy number.
     Safeguards: 
       Records are accessible only to authorized personnel and are 
   maintained in offices which are locked during non-working hours.
     Retention and disposal: 
       Records are maintained for 3 years after a policy is cancelled, 
   except indefinite retention applies where the loss ratio for an 
   individual crop was 1.20 or greater. Paper records for disposal are 
   delivered to custodial services for disposal as waste paper. Magnetic 
   tape records are erased.
     System manager(s) and address: 
       Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 
   20250.
     Notification procedure: 
       An individual may request information regarding this system of 
   records or information as to whether the system contains records 
   pertaining to such individual from the service office for the county. 
   Addresses of locations where records are maintained may be obtained 
   from the Director, Field Operations Division, FCIC, Washington, DC 
   20250. The request for information should contain (1) individual's 
   name and address (2) State(s) and county(ies) where such individual 
   farms, and (3) the individual policy number, if known.
     Record access procedures: 
       An individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to such 
   individual by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures: 
       Same as access procedure.
     Record source categories: 
       Information in this system is a summary of data obtained from 
   insured producers.

   #.. USDA/FCIC-7

   #....System name: Insurance Contract Files, USDA/FCIC.

     System location: 
       Kansas City Operations Office, Federal Crop Insurance 
   Corporation, 9435 Holmes, Kansas City, Missouri 64131 and/or various 
   service offices throughout the United States. To obtain addresses of 
   the service offices, contact: Director, Field Operations Division, 
   Washington, DC 20250.
     Categories of individuals covered by the system: 
       Individual farmers who participate in the Federal Crop Insurance 
   program are included in this system of records.
     Categories of records in the system: 
       This system consists of a complete file containing all basic 
   insurance documents; i.e., the application for insurance, the annual 
   acreage report, inspection reports, claim forms, miscellaneous 
   correspondence, etc. Selected data obtained from the basic insurance 
   documents is also maintained on magnetic tape.
     Authority for maintenance of the system: 
       7 U.S.C. 1501-1520; 7 CFR 2.73.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charges with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing the 
   statute, rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to a court, magistrate or administrative tribunal, 
   or to opposing counsel in a proceeding before any of the above, of 
   any record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery.
       (3) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in individual file folders and on magnetic 
   tape.
     Retrievability: 
       Records are indexed by State, county, and policy number.
     Safeguards: 
       Records are accessible only to authorized personnel and are 
   maintained in offices which are locked during non-working hours.
     Retention and disposal: 
       Records are maintained for 3 years following cancellation of the 
   policy, except where there is an outstanding debt the file is 
   retained 5 years following the year of the debt. Paper records for 
   disposal are delivered to custodial services for disposal as waste 
   paper. Magnetic tape records are erased.
     System manager(s) and address: 
       Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 
   20250.
     Notification procedure: 
       An individual may request information regarding this system of 
   records or information as to whether the system contains records 
   pertaining to such individual from the Director, Field Operations 
   Division, FCIC, Washington, DC 20250. Addresses of locations where 
   records are maintained may also be obtained from the above office.
       A request for information should contain (1) individual's name 
   and address, (2) State(s) and county(ies) where such individual 
   farms, and (3) the individual policy number(s), if known.
     Record access procedures: 
       An individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to such 
   individual by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures: 
       Same as access procedure.
     Record source categories: 
       Information in this system comes primarily from individual 
   insured, Federal Crop Insurance Corporation and investigative 
   personnel.

   #.. USDA/FCIC-8

   #....System name: List of Ineligible Producers, USDA/FCIC.

     System location: 
       Kansas City Operations Office, Federal Crop Insurance 
   Corporation, 9435 Holmes, Kansas City, Missouri 64131; Field 
   Underwriting Offices; Field Operations Offices; and each service 
   office of the Federal Crop Insurance Corporation. Addresses of each 
   such field office may be obtained from the Director, Field Operations 
   Division, FCIC, Washington, DC 20250.
     Categories of individuals covered by the system: 
       Individuals who have been determined as not eligible for Federal 
   Crop Insurance due to excessive losses or questionable farming 
   practices not typical to their area, non-payment of premium or other 
   indebtedness arising under the terms of the crop insurance contract, 
   or who have contracts voided due to fraud or other contract 
   violations.
     Categories of records in the system: 
       Record contains only lists of names and last known addresses of 
   producers, including township and range where applicable, Social 
   Security and Tax Identification numbers when voluntarily provided, 
   and prior policy numbers, if any, for a specific state and county.
     Authority for maintenance of the system: 
       7 U.S.C. 1501-1520; 7 CFR 2.73.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing the 
   statute, rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to the Department of Justice when (a) the agency, or 
   any component thereof; or (b) any employee of the agency in his or 
   her official capacity; or (c) any employee of the agency in his or 
   her individual capacity where the Department of Justice has agreed to 
   represent the employee; or (d) the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to litigation or has an interest in such 
   litigation, and the use of such records by the Department of Justice 
   is deemed by the agency to be relevant and necessary to the 
   litigation, provided, however, that in each case, the agency 
   determines that disclosure of the records to the Department of 
   Justice is a use of the information contained in the records that is 
   compatible with the purpose for which the records were collected.
       (3) Disclosure in a proceeding before a court or adjudicative 
   body before which the agency is authorized to appear, when (a) the 
   agency, or any component thereof; or (b) any employee of the agency 
   in his or her official capacity; or (c) any employee of the agency in 
   his or her individual capacity where the agency has agreed to 
   represent the employee; or (d) the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to litigation or has an interest in such 
   litigation, and the agency determines that use of such records is 
   relevant and necessary to the litigation, provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the court is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected.
       (4) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       (5) Referral of information regarding policyholder ineligibility 
   to private insurance companies under an Agency Sales and Service 
   Contract with respect to those policyholders determined by FCIC to be 
   ineligible for Federal Crop Insurance due to excessive losses or 
   questionable farming practices not typical to their area, non-payment 
   of premium or other indebtedness arising under the terms of the crop 
   insurance contract, or who have contracts voided due to fraud or 
   other contract violations.
       (6) Referral of information regarding policyholder ineligibility 
   to private insurance companies under a Reinsurance Agreement with 
   FCIC with respect to individuals whose crop insurance policies are 
   reinsured by FCIC, and whose policies are determined by FCIC to be 
   ineligible for reinsurance by FCIC due to excessive losses or 
   questionable farming practices not typical to their area, non-payment 
   of premium or other indebtedness arising under the terms of the crop 
   insurance contract, or who have contracts voided due to fraud or 
   other contract violations.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in file folders by county, and on magnetic 
   tape.
     Retrievability: 
       Records are indexed by State, county, name and last known address 
   of individuals, including township and range where applicable, Social 
   Security and Tax Identification numbers when voluntarily provided, 
   and prior policy numbers, if any, for a specific state and county.
     Safeguards: 
       Records are accessible only to authorized personnel and are 
   maintained in offices which are locked during non-working hours.
     Retention and disposal: 
       Magnetic tape records are maintained indefinitely. Hard copy 
   records are maintained subject to the Disposal of Field Records 
   retention schedule (FCIC Issuance System--M5-P2-C8, Exhibits 1, 2, 
   and 5).
     System manager(s) and address: 
       Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 
   20250.
     Notification procedure: 
       An individual may request information regarding this system of 
   records or information as to whether the system contains records 
   pertaining to such individual from the Manager, Federal Crop 
   Insurance Corporation, Room 4096, South Building, U.S. Department of 
   Agriculture, Washington, DC 20250. Addresses of locations where 
   records are maintained may also be obtained from the above office.
       A request for information pertaining to an individual should 
   contain (1) Individual's name and address, (2) State(s) and 
   county(ies) where such individual farms, and (3) the individual 
   policy number(s), if known.
     Record access procedures: 
       An individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to such 
   individual by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures: 
       Same as access procedure.
     Record source categories: 
       Information in this system comes from FCIC policyholder records, 
   reports of inspections made by FCIC personnel of producer's 
   operations, records of previous insuring experience, and equivalent 
   records maintained by reinsured companies and reported to FCIC.

          Grain Inspection, Packers and Stockyards Administration

   #.. USDA/FGIS-1

   #....System name: USDA/FGIS-1, Employment History Records for 
      Licensed Nonfederal Employees.

     System location: 
       Federal Grain Inspection Service, USDA, 1400 Independence Avenue, 
   SW., Washington, DC 20250.
     Categories of individuals covered by the system: 
       Inspectors, weighers, samplers, technicians.
     Categories of records in the system: 
       This system consists of applications for license; license files; 
   biographical data; functions which the licensee may perform; 
   licensee's powers of attorney; factors which affect or might affect 
   desirability as a licensee; current, expired, and voided licenses; 
   license examination score sheets; license renewal score sheets; 
   miscellaneous notes and memorandums, e.g., transfers, cancellations, 
   letters of corrective action, commendations, caution or warning, 
   suspensions, and proposals to revoke license. Content and extent of 
   these records vary by commodity, program, and season.
     Authority for maintenance of the system: 
       7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) To prepare required reports for the General Accounting 
   Office; (2) To prepare required reports for the Department of 
   Justice; (3) Referral to the appropriate agency, whether Federal, 
   State, local or foreign, charged with the responsibility of 
   investigating or prosecuting a violation of law, or of enforcing or 
   implementing the statute, rule, regulation, or order issued pursuant 
   thereto, of any record within this system when information available 
   indicates a violation or potential violation of law, whether civil, 
   criminal, or regulatory in nature, and whether arising by general 
   statute or particular program statute, or by rule, regulation, or 
   order issued pursuant thereto; (4) Disclosure to the Department of 
   Justice for use in litigation when the agency, or any component 
   thereof, or any employee of the agency in his or her official 
   capacity, or any employee of the agency in his or her individual 
   capacity where the Department of Justice has agreed to represent the 
   employee, or the United States, where the agency determines that 

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