Privacy Act: [ USDA/FS-15] Manpower Programs, USDA/FS....

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   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such records by the Department of Justice is deemed by the 
   agency to be relevant and necessary to the litigation; provided, 
   however, that in each case, the agency determines that disclosure of 
   the records to the Department of Justice is a use of the information 
   contained in the records that is compatible with the purpose for 
   which the records were collected; (5) Disclosure in a proceeding 
   before a court or adjudicative body before which the agency is 
   authorized to appear, when the agency, or any component thereof, or 
   any employee of the agency in his or her official capacity, or any 
   employee of the agency in his or her individual capacity where the 
   agency has agreed to represent the employee, or the United States, 
   where the agency determines that litigation is likely to affect the 
   agency or any of its components, is a party to litigation or has an 
   interest in such litigation, and the agency determines that use of 
   such records is relevant and necessary to the litigation; provided, 
   however that in each case, the agency determines that disclosure of 
   the records to the court is a use of the information contained in the 
   records that is compatible with the purpose for which the records 
   were collected; and (6) To answer Congressional inquiries made at the 
   request of the individual from whose record information is disclosed.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folders, notebooks, and computers.
     Retrievability: 
       Records are indexed by name of licensee and/or license number.
     Safeguards: 
       Government office buildings, locked offices, or locked file 
   cabinets.
     Retention and disposal: 
       Destroy immediately when licensee is deceased, or 10 years after 
   license is terminated. Records are maintained in accordance with the 
   General Services Administration disposal schedules, as implemented by 
   FGIS Instruction 251.1, Records Management Program.
     System manager(s) and address: 
       Director, Field Management Division, USDA, Federal Grain 
   Inspection Service, 1400 Independence Ave., SW, Washington, DC 20250.
     Notification procedure: 
       Individuals may request information concerning themselves from 
   this system by submitting a written request to the System Manager.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Individuals may contest a record in the system that pertains to 
   them by submitting a request to the System Manager.
     Record source categories: 
       Information in the system comes primarily from licensees and 
   supervisors. Additional data may be provided by investigative 
   personnel.

   #.. USDA/FGIS-2

   #....System name: USDA/FGIS-2, Investigations Undertaken by the 
      Government Pursuant to the U.S. Grain Standards Act of 1976, as 
      amended, or the Agricultural Marketing Act of 1946, as amended.

     System location: 
       Federal Grain Inspection Service, USDA, 1400 Independence Avenue, 
   SW., Washington, DC 20250.
     Categories of individuals covered by the system: 
       Individuals who are regulated by the subject Acts and who have 
   been investigated for possible violation of the Acts and/or against 
   whom the Department recommends that an enforcement action be brought 
   by the Government.
     Categories of records in the system: 
       The system consists of investigatory material which may include 
   intra- and interdepartmental recommendations pertaining to an alleged 
   violation of the subject Acts.
     Authority for maintenance of the system: 
       7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local, or foreign, charged with the responsibility of investigating 
   or prosecuting a violation of law, or of enforcing or implementing 
   the statute, rule, regulation, or order issued pursuant thereto, of 
   any record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute, or 
   particular program statute, or by rule, regulation, or order issued 
   pursuant thereto; (2) Disclosure to the Department of Justice for use 
   in litigation when the agency, or any component thereof, or any 
   employee of the agency in his or her official capacity, or any 
   employee of the agency in his or her individual capacity where the 
   Department of Justice has agreed to represent the employee, or the 
   United States, where the agency determines that litigation is likely 
   to affect the agency or any of its components, is a party to 
   litigation or has an interest in such litigation, and the use of such 
   records by the Department of Justice is deemed by the agency to be 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the Department of Justice is a use of the information contained in 
   the records that is compatible with the purpose for which the records 
   were collected; (3) Disclosure in a proceeding before a court or 
   adjudicative body before which the agency is authorized to appear, 
   when the agency, or any component thereof, or any employee of the 
   agency in his or her official capacity, or any employee of the agency 
   in his or her individual capacity where the agency has agreed to 
   represent the employee, or the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to litigation or has an interest in such 
   litigation, and the agency determines that use of such records is 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the court is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected; 
   and (4) To answer Congressional inquiries made at the request of the 
   individual from whose record information is disclosed.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained in file folders and incorporated in an 
   automated data system.
     Retrievability: 
       Records are indexed by subject and chronological sequence. The 
   subject could be the name of the individual.
     Safeguards: 
       Government office buildings, locked offices, or locked file 
   cabinets.
     Retention and disposal: 
       Records for basic investigations are retained for 5 years, unless 
   the investigation involves licensee conflicts of interest, then 
   records are to be retained for 10 years. Records are maintained in 
   accordance with General Services Administration disposal schedules, 
   as implemented by FGIS Instruction 251.1, Records Management Program.
     System manager(s) and address: 
       Director, Compliance Division, USDA, Federal Grain Inspection 
   Service, 1400 Independence Avenue, SW, Washington, DC 20250.
     Systems exempted from certain provisions of the act: 
       The system has been exempted under 5 U.S.C. 552a(k)(2) from the 
   requirement of 5 U.S.C. 552a (c)(3), (d), (e)(4) (G), (H), and (I), 
   and (f) because it consists of investigatory material compiled for 
   law enforcement purposes. See 7 CFR 1.123. Individual access to these 
   files could impair investigations and alert subjects of 
   investigations that their activities are being scrutinized, and thus 
   allow them time to take measures to prevent detection of illegal 
   action or escape prosecution. Disclosure of investigative techniques 
   and procedures and the existence and identity of confidential sources 
   of information would hamper law enforcement activity.

   #.. USDA/FGIS-3

   #....System name: USDA/FGIS-3, USDA/FGIS Subsidiary Personnel 
      Records.

     System location: 
       Federal Grain Inspection Service, USDA, 1400 Independence Avenue, 
   SW, Washington, DC 20250, and field offices at locations listed in 
   the Federal Grain Inspection Service Field Office Listing 
   publication.
     Categories of individuals covered by the system: 
       Present and former employees and applicants for reemployment with 
   the Federal Grain Inspection Service.
     Categories of records in the system: 
       The system consists of copies of materials maintained in Official 
   Personnel Folders, such as personnel action documents, position 
   descriptions, applications for employment, education and training 
   data, performance and appraisal ratings, the documentation of 
   employee performance and proficiency, and time and attendance 
   reports.
     Authority for maintenance of the system: 
       5 U.S.C. 301, 7 U.S.C. 75a.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) For FGIS officials to review appointments, promotions, 
   within-grade increases, training, transfers, and determination of 
   qualification of an individual; (2) To prepare required records and 
   reports to the Office of Personnel Management, Department of Labor, 
   Merit Systems Protection Board, and Office of Management and Budget; 
   (3) Referral to the appropriate agency, whether Federal, State, 
   local, or foreign, charged with the responsibility of investigating 
   or prosecuting a violation of law, or of enforcing or implementing 
   the statute, rule, regulation, or order issued pursuant thereto, of 
   any record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation, or order issued 
   pursuant thereto; (4) Disclosure to the Department of Justice for use 
   in litigation when the agency, or any component thereof, or any 
   employee of the agency in his or her official capacity, or any 
   employee of the agency in his or her individual capacity where the 
   Department of Justice has agreed to represent the employee, or the 
   United States, where the agency determines that litigation is likely 
   to affect the agency or any of its components, is a party to 
   litigation or has an interest in such litigation, and the use of such 
   records by the Department of Justice is deemed by the agency to be 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the Department of Justice is a use of the information contained in 
   the records that is compatible with the purpose for which the records 
   were collected; (5) Disclosure in a proceeding before a court or 
   adjudicative body before which the agency is authorized to appear, 
   when the agency, or any component thereof, or any employee of the 
   agency in his or her official capacity, or any employee of the agency 
   in his or her individual capacity where the agency has agreed to 
   represent the employee, or the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to litigation or has an interest in such 
   litigation, and the agency determines that use of such records is 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the court is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected; 
   and (6) To answer Congressional inquiries made at the request of the 
   individual from whose record information is disclosed.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are stored in file folders.
     Retrievability: 
       Records are indexed by name.
     Safeguards: 
       Government office buildings, locked offices, or locked file 
   cabinets.
     Retention and disposal: 
       Records are reviewed annually and superseded documents are 
   destroyed; or destroy all documents relating to an individual 
   employee, 1 year after separation or transfer. Records are maintained 
   in conformance with appropriate General Services Administration 
   disposal schedules and implemented by FGIS Instruction 251.1, Records 
   Management Program.
     System manager(s) and address: 
       Director, Resources Management Division, USDA, Federal Grain 
   Inspection Service, 1400 Independence Avenue, SW, Washington, DC 
   20250.
     Notification procedure: 
       Individuals may request information concerning themselves from 
   this system by submitting a written request to the System Manager or 
   to their individual supervisors at the appropriate office having 
   custody of their records. The request for information should contain 
   the name and address of the requester and the particular information 
   requested.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Individuals may request a change or amendment of their records. 
   This request should be addressed to the System Manager.
     Record source categories: 
       Information in this system is obtained from the individual to 
   whom it applies or is derived from information the individual 
   supplied, except information provided by agency officials on 
   performance, appraisal, pay, leave, and allowance records.

   #.. USDA/FGIS-4

   #....System name: USDA/FGIS-4, Nonviolation Case File System on 
      Individuals Subject to the U.S. Grain Standards Act, as amended, 
      or the Agricultural Marketing Act of 1946, as amended.

     System location: 
       Federal Grain Inspection Service, USDA, 1400 Independence Avenue, 
   SW., Washington, DC 20250.
     Categories of individuals covered by the system: 
       Individuals who are regulated by the subject Acts and who have 
   been referenced in an investigation or other information for possible 
   violations of the Acts or other Federal law with respect to the 
   handling, weighing, or official inspection of commodities.
     Categories of records in the system: 
       Information on individuals who are subject to the rules of the 
   U.S. Grain Standards Act, as amended, or the Agricultural Marketing 
   Act of 1946, as amended, and activities which might lead to possible 
   violations of these Acts or violations of other Federal law with 
   respect to the handling, weighing, or official inspection of 
   commodities.
     Authority for maintenance of the system: 
       7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Use of such records will be limited to authorized personnel 
   of the Federal Grain Inspection Service; (2) Disclosure to the 
   Department of Justice for use in litigation when the agency, or any 
   component thereof, or any employee of the agency in his or her 
   official capacity, or any employee of the agency in his or her 
   individual capacity where the Department of Justice has agreed to 
   represent the employee, or the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to litigation or has an interest in such 
   litigation, and the use of such records by the Department of Justice 
   is deemed by the agency to be relevant and necessary to the 
   litigation; provided, however, that in each case, the agency 
   determines that disclosure of the records to the Department of 
   Justice is a use of the information containd in the records that is 
   compatible with the purpose for which the records are collected; (3) 
   Disclosure in a proceeding before a court or adjudicative body before 
   which the agency is authorized to appear, when the agency, or any 
   component thereof, or any employee of the agency in his or her 
   official capacity, or any employee of the agency in his or her 
   individual capacity where the agency has agreed to represent the 
   employee, or the United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the agency determines that use of such records is relevant and 
   necessary to the litigation; provided, however, that in each case, 
   the agency determines that disclosure of the records to the court is 
   a use of the information contained in the records that is compatible 
   with the purpose for which the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 

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