Privacy Act: [ USDA/FS-15] Manpower Programs, USDA/FS....

	Web GovRecords.org

     Storage: 
       Records are maintained in file folders and incorporated into an 
   automated data system.
     Retrievability: 
       Records are indexed by subject and chronological sequence. The 
   subject could be the name of an individual.
     Safeguards: 
       Government office building, locked offices, or locked file 
   cabinets.
     Retention and disposal: 
       Records are retained for 5 years in conformance with appropriate 
   General Services Administration disposal schedules as implemented by 
   FGIS Instruction 251.1, Records Management Program.
     System manager(s) and address: 
       Director, Compliance Division, USDA, Federal Grain Inspection 
   Service, 1400 Independence Avenue, SW, Washington, DC 20250.
     Notification procedure: 
       Individuals may request information concerning themselves from 
   this system by submitting a written request to the System Manager.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Individuals may contest a record in a system that pertains to 
   them by submitting a request to the System Manager.
     Record source categories: 
       Information in this system comes primarily from complaints, case 
   file reviews, investigative reports, Agency employees, and the news 
   media.

   #.. USDA/FGIS-6

   #....System name: USDA/FGIS-6, Conflicts of Interest of Employees of 
      Official Agencies and of Individuals under Contract with the 
      Federal Grain Inspection Service.

     System location: 
       Federal Grain Inspection Service, USDA, 1400 Independence Avenue, 
   SW, Washington, DC 20250.
     Categories of individuals covered by the system: 
       Any employee of an official agency or any individual under 
   contract with FGIS who has a potential conflict of interest.
     Categories of records in the system: 
       This system consists of all forms, correspondence, and other data 
   pertinent to processing conflict of interest reports.
     Authority for maintenance of the system: 
       7 U.S.C. 87 et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local of foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing the 
   statute, rule, regulation, or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation, or order issued 
   pursuant thereto; (2) Disclosure to the Department of Justice for use 
   in litigation when the agency, or any component thereof, or any 
   employee of the agency in his or her official capacity, or any 
   employee of the agency in his or her individual capacity where the 
   Department of Justice has agreed to represent the employee, or the 
   United States, where the agency determines that litigation is likely 
   to affect the agency or any of its components, is a party to 
   litigation or has an interest in such litigation, and the use of such 
   records by the Department of Justice is deemed by the agency to be 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the Department of Justice is a use of the information contained in 
   the records that is compatible with the purpose for which the records 
   were collected; (3) Disclosure in a proceeding before a court of 
   adjudicative body before which the agency is authorized to appear, 
   when the agency, or any component thereof, or any employee of the 
   agency in his or her official capacity, or any employee of the agency 
   in his or her individual capacity where the agency has agreed to 
   represent the employee, or the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to litigation or has an interest in such 
   litigation, and the agency determines that use of such records is 
   relevant and necessary to the litigation; provided, however, that in 
   each case, the agency determines that disclosure of the records to 
   the court is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected; 
   and (4) To answer Congressional inquiries made at the request of the 
   individual from whose record information is disclosed.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are stored in individual file folders at the above 
   address.
     Retrievability: 
       Records are alphabetically indexed by the last name of the 
   individual.
     Safeguards: 
       Records are kept in Government office buildings, in locked 
   offices, or in locked file cabinets.
     Retention and disposal: 
       Records involving Registrant conflicts of interest are retained 
   for 5 years, and Licensee conflicts of interest records are retained 
   for 10 years after license is terminated, or destroyed immediately 
   when licensee is deceased. Records are maintained in accordance with 
   General Services Administration disposal schedules as implemented by 
   FGIS Instruction 251.1, Records Management Program.
     System manager(s) and address: 
       Director, Compliance Division, FGIS, USDA, 1400 Independence 
   Avenue, SW., Washington, DC 20250.
     Notification procedure: 
       Individuals may request information concerning their records by 
   submitting a written request to the System Manager.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Individuals may contest a record in a system that pertains to 
   them by submitting a written request to the System Manager.
     Record source categories: 
       Information contained in the system is obtained from official 
   agency employees or their supervisors, contract samplers, and FGIS 
   field office personnel.

                         Food and Nutrition Service

   #.. USDA/FNS-1

   #....System name:  Civil Rights Complaints and Investigations--USDA/
      FNS.

     System location:  Office of Civil Rights and Equal Employment 
   Opportunity, Food and Nutrition Service, United States Department of 
   Agriculture, 500 12th St., SW, Room 750, Washington, DC 20250, and 
   FNS Regional Offices located in: Atlanta, Georgia which covers the 
   States of Alabama, Florida, Georgia, Kentucky, Mississippi, North 
   Carolina, South Carolina, and Tennessee; Burlington, Massachusetts 
   which covers the States of Connecticut, Massachusetts, Maine, New 
   Hampshire, Rhode Island, and Vermont; Chicago, Illinois which covers 
   the States of Illinois, Indiana, Michigan, Minnesota, Ohio, and 
   Wisconsin; Dallas, Texas which covers the States of Arkansas, 
   Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado which 
   covers the States of Colorado, Iowa, Kansas, Missouri, Montana, 
   Nebraska, North Dakota, South Dakota, Utah, and Wyoming; 
   Robbinsville, New Jersey which covers the States of Delaware, 
   District of Columbia, Maryland, New Jersey, New York, Pennsylvania, 
   Puerto Rico, Virginia, Virgin Islands, and West Virginia; and San 
   Francisco, California which covers the States of Alaska, Arizona, 
   California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa, 
   Trust Territories of the Pacific, and Washington.
       The address of each Regional Office is listed in the telephone 
   directory of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Food and 
   Nutrition Service.''
     Categories of individuals covered by the system:  Included in this 
   system are (1) files of persons who have alleged discrimination of 
   the type prohibited by Title VI of the Civil Rights Act of 1964 and 
   subsequent regulations; (2) files, names and case numbers, and case 
   file information regarding State or local agency compliance with 
   Title VI (includes names and case numbers referencing individuals who 
   have been contacted or whose case files have been reviewed to 
   ascertain a State's compliance).
     Categories of records in the system:  The system consists of 
   records on individual complaints alleging discrimination and 
   includes: (1) Evidentiary information to disprove or substantiate the 
   allegations; (2) Sources of information; (3) Statements from 
   witnesses; and (4) Statistical data supplied by the State or local 
   agency.
     Authority for maintenance of the system:  42 U.S.C. 2000 d-1.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  (1) Referral to 
   the appropriate agency, whether Federal, State, local, or foreign, 
   charged with the responsibility of investigating or prosecuting a 
   violation of law, or of enforcing or implementing the statute, rule, 
   regulation, or order issued pursuant thereto, of any record within 
   this system when information available indicates a violation or 
   potential violation of law, whether civil, criminal, or regulatory in 
   nature, and whether arising by general statute or particular program 
   statute, or by rule, regulation, or order issued pursuant thereto; 
   (2) referral to a court, magistrate, or administrative tribunal, or 
   to opposing counsel in a proceeding before any of the above, of any 
   record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery; and (3) 
   staff evaluations of the availability of FNS food assistance programs 
   without regard to race, color, national origin, religious belief, or 
   political affiliation. ``Disclosure may be made to a congressional 
   office from the record of an individual in response to an inquiry 
   from the congressional office made at the request of that 
   individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   addresses listed above.
     Retrievability:  Civil Rights complaints are indexed by State and 
   complainant's name. Office of Investigation reports are indexed by 
   complainant's name and investigation number.
     Safeguards:  Records are kept in either locked filing cabinets or 
   in locked offices.
     Retention and disposal:  Closed cases are retained for one fiscal 
   year following the end of the fiscal year in which they are closed. 
   Thereafter, they are transferred to Federal Records Centers and 
   maintained for three additional fiscal years before disposal.
     System manager(s) and address:  Director, Office of Civil Rights 
   and Equal Employment Opportunity, Food and Nutrition Service, United 
   States Department of Agriculture, Washington, DC 20250 (202-447-
   8410), or the appropriate Regional Administrator at the address 
   listed above.
     Notification procedure:  An individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the appropriate 
   manager as set forth in the preceding paragraph.
       A request for information pertaining to an individual should 
   contain the name and address of the individual, and whether the 
   records were compiled as a result of a complaint or an FNS compliance 
   review.
     Record access procedures:  An individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   system manager listed above. The envelope and the letter should be 
   marked ``Privacy Act Request.''
     Contesting record procedures:  Individuals desiring to contest or 
   amend information maintained in the system should direct their 
   request to the system manager listed above, the reasons for 
   contesting it, and the proposed amendment to the information.
     Record source categories:  Information in this system comes 
   primarily from complainants, witnesses, agency employees, and 
   investigative personnel.
     Systems exempted from certain provisions of the act:  This material 
   has been exempted in 7 CFR 1.23 pursuant to 5 U.S.C. 552 a(k)(2) from 
   the requirements of subsections (c)(3), (d), (G), and (H). The above 
   system contains information received under an express or implied 
   promise of confidentiality, or investigative techniques, processes, 
   or procedures, the disclosure of which could be detrimental to 
   legitimate agency functions.

   #.. USDA/FNS-2

   #....System name:  Food Stamp Program Inquiries and Complaints--USDA/
      FNS.

     System location:  FNS Regional Offices located in: Atlanta, Georgia 
   which covers the States of Alabama, Florida, Georgia, Kentucky, 
   Mississippi, North Carolina, South Carolina, and Tennessee; 
   Burlington, Massachusetts which covers the States of Connecticut, 
   Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont; 
   Chicago, Illinois which covers the States of Illinois, Indiana, 
   Michigan, Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers 
   the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; 
   Denver, Colorado which covers the States of Colorado, Iowa, Kansas, 
   Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and 
   Wyoming; Robbinsville, New Jersey which covers the States of 
   Delaware, District of Columbia, Maryland, New Jersey, New York, 
   Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West 
   Virginia; and San Francisco, California which covers the States of 
   Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, 
   American Samoa, Trust Territories of the Pacific, and Washington.
       The address of each Regional Office is listed in the telephone 
   directory of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Food and 
   Nutrition Service.''
     Categories of individuals covered by the system:  Recipients and 
   other persons dissatisfied with or seeking information about local 
   Food Stamp Program policy and procedures:
     Categories of records in the system:  The system consists of copies 
   of each complaint or inquiry and the resulting documentation gathered 
   in responding to it.
     Authority for maintenance of the system:  78 Stat. 703 as amended; 
   7 U.S.C. 2011-2025; and 7 CFR parts 270, 271.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  (1) Serves as a 
   record of action taken and as resource information to determine 
   trends and patterns; (2) referral to the appropriate agency, whether 
   Federal, State, local, or foreign, charged with the responsibility of 
   investigating or prosecuting a violation of law, or of enforcing or 
   implementing the statute, rule, regulation, or order issued pursuant 
   thereto, of any record within this system when information available 
   indicates a violation or potential violation of law, whether civil, 
   criminal, or regulatory in nature, and whether arising by general 
   statute or particular program statute, or by rule, regulation, or 
   order issued pursuant thereto; and (3) referral to a court, 
   magistrate, or administrative tribunal, or to opposing counsel in a 
   proceeding before any of the above, of any record within the system 
   which constitutes evidence in that proceeding, or which is sought in 
   the course of discovery; ``Disclosure may be made to a congressional 
   office from the record of an individual in response to an inquiry 
   from the congressional office made at the request of that 
   individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the addresses 
   listed above.
     Retrievability:  Records are indexed by State, name of individual, 
   and food stamp project area.
     Safeguards:  Records are kept either in locked file cabinets or 
   locked offices.
     Retention and disposal:  Cases remain in the agency's files until 
   the end of the fiscal year following the fiscal year in which they 
   are closed; thereafter they are transferred to Federal Record Centers 
   and maintained for three additional years before disposal.
     System manager(s) and address:  Regional Food Stamp Program 
   Directors at the addresses listed above.
     Notification procedure:  Any individual may request information 
   regarding this system of records or information as to whether the 
   system contains records pertaining to him from the appropriate system 
   managers as set forth in the preceding paragraph. A request for 
   information should contain name, address, and particulars involved 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents