Privacy Act: [ USDA/FS-15] Manpower Programs, USDA/FS....

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   (i.e., the date of action giving rise to the inquiry, complaint, 
   etc.)
     Record access procedures:  An individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   system manager as set forth in the preceding paragraph. The envelope 
   and the letter should be marked ``Privacy Act Request''.
     Contesting record procedures:  Individuals desiring to contest or 
   amend information maintained in the system should direct their 
   request to the System Manager listed above, the reasons for 
   contesting it, and the proposed amendment to the information.
     Record source categories:  Information in this system comes 
   primarily from recipient and non-recipient inquiries and complaints, 
   case file review, collateral contacts, and investigative reports.

   #..USDA/FNS-3

   #....System name: 

       Claims Against Food Stamp Recipients--USDA/FNS-3.
     System location: 
       Grants Management Division, Food and Nutrition Service (FNS), 
   United States Department of Agriculture, 3101 Park Center Drive, Room 
   415, Alexandria, Virginia 22302, and FNS Regional Offices located in: 
   Atlanta, Georgia, which covers the States of Alabama, Florida, 
   Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and 
   Tennessee; Boston, Massachusetts, which covers the States of 
   Connecticut, Massachusetts, Maine, New Hampshire, New York, Rhode 
   Island, and Vermont; Chicago, Illinois, which covers the States of 
   Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin; Dallas, 
   Texas, which covers the States of Arkansas, Louisiana, New Mexico, 
   Oklahoma, and Texas; Denver, Colorado, which covers the States of 
   Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, 
   South Dakota, Utah, and Wyoming; Trenton, New Jersey, which covers 
   the State of Delaware, District of Columbia, Maryland, New Jersey, 
   Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West 
   Virginia; and San Francisco, California, which covers the State of 
   Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, 
   American Samoa, Trust Territories of the Pacific, and Washington. The 
   address of each regional office is listed in the telephone directory 
   of the respective cities listed above under the heading of ``United 
   States Government, Department of Agriculture, Food and Nutrition 
   Service.''
     Categories of individuals covered by the system: 
       Individuals who have received food stamp benefits to which they 
   are not entitled.
     Categories of records in the system: 
       The information in the system consists of individuals' names, 
   addresses, Social Security Numbers and amounts of claims and amounts 
   of any collections. The information in the system also includes 
   identification of individuals' Federal and/or United States Postal 
   Service (USPS) employing agencies and other sources of Federal 
   payments, if any. The system also may include limited information 
   about claims such as age, reasons for the overissuance of benefits, 
   and State agency collection efforts.
     Authority for maintenance of the system: 
       7 U.S.C. 2011-2031.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       (1) Referral to the Department of Treasury (Treasury) or other 
   designated debt collection centers for debt collection actions 
   including administrative offset. (2) Referral to the Department of 
   Defense (DOD) and the USPS to identify Federal and USPS employees 
   owing claims. (3) Referral may be made to State agencies for such 
   purposes as updating claims files, collecting claims, and for fiscal 
   reporting. Referral may also be made to Federal agencies and the USPS 
   for additional collection action. (4) Disclosure may be made to a 
   Congressional office from the record of an individual in response to 
   an inquiry from the Congressional office made at the written request 
   of the individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:
       Records are maintained by automated data storage methods such as 
   magnetic tape and disk. Some records may also be maintained on paper.
     Retrievability:
       Records are retrievable by name and Social Security Number.
     Safeguards:
       Access to records is limited to those persons who process the 
   records for the specific routine uses stated above. Records in such 
   forms as magnetic tape are kept in physically secured rooms and/or 
   cabinets. Various methods of computer security limit access to 
   records in automated databases. Paper records will be segregated and 
   physically secured in locked cabinets.
     Retention and disposal:
       The Food and Nutrition Service retains records for no longer than 
   two years. All records are either returned to State agencies or 
   destroyed.
     System manager(s) and address:
       Director, Grants Management Division, Food and Nutrition Service, 
   United States Department of Agriculture, 3101 Park Center Drive, Room 
   415, Alexandria, Virginia 22302.
     Notification procedure:
       Individuals may request from the system manager identified in the 
   preceding paragraph information regarding this system of records or 
   whether the system contains records pertaining to them. Individuals 
   requesting such information must provide their name, address and 
   Social Security Number.
     Record access procedures:
       Individuals may obtain information about records in the system 
   which pertain to them by written or oral requests to the system 
   manager. To assure confidentiality and prompt routing, written 
   requests should be marked ``Privacy Act Request.''
     Contesting record procedures:
       Individuals desiring to contest or amend information maintained 
   in the system should direct requests to the system manager, state the 
   reasons for contesting the information and provide any available 
   documentation to support the requested action.
     Record source categories:
       Information in this system comes from State agency files 
   concerning food stamp recipient claims, from IRS files of addresses 
   of individuals who have filed income tax returns, Information in this 
   system also comes from DoD and USPS files of individuals who are 
   currently employed by or who are receiving pensions and other 
   payments from Federal agencies and the USPS, and from all other 
   sources of Federal payments.

   #.. USDA/FNS-4

   #....System name:  Food Stamp Recipient Refunds--USDA/FNS.

     System location:  Fiscal Branch, Central Accounting Division, Food 
   and Nutrition Service, United States Department of Agriculture, Room 
   105 West Auditors Building, Washington, DC 20250, and FNS Regional 
   Offices located in: Atlanta, Georgia which covers the States of 
   Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, 
   South Carolina, and Tennessee; Burlington, Massachusetts which covers 
   the States of Connecticut, Massachusetts, Maine, New Hampshire, Rhode 
   Island, and Vermont; Chicago, Illinois which covers the States of 
   Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin; Dallas, 
   Texas which covers the States of Arkansas, Louisiana, New Mexico, 
   Oklahoma, and Texas; Denver, Colorado which covers the States of 
   Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, 
   South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which 
   covers the States of Delaware, District of Columbia, Maryland, New 
   Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin 
   Islands, and West Virginia; San Francisco, California which covers 
   the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, 
   Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and 
   Washington.
       The address of each Regional Office is listed in the telephone 
   directory of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Food and 
   Nutrition Service.''
     Categories of individuals covered by the system:  Individuals who 
   request refunds from FNS of: (1) The proportionate purchase price 
   paid for food stamps purchased but not used; or (2) The amount they 
   have been inadvertently overcharged for their food stamps.
     Categories of records in the system:  (1) Form FNS-288, Request for 
   Reimbursement for Unused Food Coupons, required documentation and 
   signatures, as applicable, to the specific reason for the request; 
   and issuance, required documentation and signatures, as applicable to 
   the refund.
     Authority for maintenance of the system:  78 Stat. 703 as amended; 
   7 U.S.C. 2011-2025; 7 CFR part 271.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  (1) Establish 
   eligibility for reimbursement to recipient or agent; (2) Referral to 
   the appropriate agency, whether Federal, State, local, or foreign, 
   charged with the responsibility of investigating or prosecuting a 
   violation of law or of enforcing or implementing the statute, rule, 
   regulation, or order issued pursuant thereto, of any record within 
   this system when information available indicates a violation or 
   potential violation of law, whether civil, criminal, or regulatory in 
   nature, and whether arising by general statute or particular program 
   statute, or by rule, regulation, or order issued pursuant thereto; 
   and (3) Referral to a court, magistrate, or administrative tribunal, 
   or to opposing counsel in a proceeding before any of the above, of 
   any record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery. 
   ``Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders and file cabinets 
   at the address listed above.
     Retrievability:  Records are filed by date and month of payment and 
   by name of recipient or his agent.
     Safeguards:  Records are kept either in locked cabinets or locked 
   offices.
     Retention and disposal:  Closed cases are retained for one fiscal 
   year following the end of the fiscal year in which they are closed. 
   Thereafter, they are transferred to Federal Records Centers and 
   maintained for three additional fiscal years before disposal.
     System manager(s) and address:  Director, Central Accounting 
   Division, Food and Nutrition Service, United States Department of 
   Agriculture, Washington, DC 20250 (202-447-6990), or the appropriate 
   Regional Food Stamp Program Director at the addresses listed above.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the appropriate system 
   manager as set forth in the preceding paragraph. A request for 
   information pertaining to an individual should contain: Name, 
   address, and particulars involved (i.e., the date of action giving 
   rise to claim, date claim was filed, correspondence, etc.)
     Record access procedures:  An individual may obtain information as 
   to the procedure for gaining access to a record in the system which 
   pertains to him, by submitting a written request to the appropriate 
   system manager. The envelope and letter should be marked ``Privacy 
   Act Request.''
     Contesting record procedures:  Individuals desiring to contest or 
   amend information maintained in the system should direct their 
   request to the System Manager listed above, the reasons for 
   contesting it, and the proposed amendment to the information.
     Record source categories:  Information in this system comes 
   primarily from State agency records and collateral contacts by claims 
   reviewers.

   #..USDA/FNS-5

   #....System name:

       Information on Persons Disqualified from the Food Stamp Program, 
   USDA/FNS-5.
     Security classification: 
       None.
     System location: 
       This system of records is under the control of the Deputy 
   Administrator, Food Stamp Program, Food and Nutrition Service, United 
   States Department of Agriculture, 3101 Park Center Drive, Alexandria, 
   Virginia 22302. The data will be maintained at the Department's 
   National Computer Center, Kansas City, Missouri (NCC-KC).
     Categories of individuals covered by the system: 
       The system consists of information on individuals who have been 
   disqualified from food stamp participation for intentionally 
   violating Food Stamp Program regulations.
     Categories of records in the system: 
       The system consists of standardized records containing 
   identifying information (first name, middle initial, last name; 
   Social Security number; date of birth; and sex) on individuals 
   disqualified from the Food Stamp Program and information identifying 
   the location, date(s) and length(s) of any disqualification 
   determined and imposed.
     Authority for maintenance of the system: 
       7 U.S.C. 2011-2031.
   Purpose(s):
       To facilitate the Congressional mandate to increase the severity 
   of disqualifications from the Food Stamp Program for repeated 
   instances of fraudulently obtaining Food Stamp Program benefits and 
   to verify eligibility of applicants for Food Stamp Program benefits.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Records contained in this system may be disclosed, as part of a 
   computer matching program or otherwise, to State agency personnel 
   responsible for investigating or prosecuting violations of the Food 
   Stamp Program regulations, and to Federal, State, and local officials 
   responsible for administration of the Food Stamp Program. Records 
   contained in this system also may be disclosed to the General 
   Accounting Office for program audit purposes.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained on the Department's computers at the NCC-
   KC or on magnetic tapes at that facility.
     Retrievability: 
       Records may be indexed and retrieved by name of the individual, 
   by Social Security Number, by Federal Information Processing Standard 
   (FIPS) code, or by a State case-file identification number.
     Safeguards: 
       Records will be available only to identified State agency 
   personnel charged with Food Stamp Program enforcement. Voice 
   recognition technology may be used; such a system will release 
   information only to authorized individuals calling from authorized 
   telephone numbers. On-line access to the NCC-KC data base will be 
   restricted to FNS personnel charged with system management. The NCC-
   KC is the repository of numerous Department systems of records and 
   other sensitive data bases. It was constructed and is maintained as a 
   highly secure facility.
       State agencies will be provided information from this system of 
   records only upon entering into a written agreement with FNS. This 
   agreement includes the understanding that State agencies will provide 
   full security for data released to them and will limit access to this 
   data to authorized personnel only. Any reports generated by FNS will 
   be for system evaluation purposes only and will be maintained in 
   secured offices and facilities.
     Retention and disposal: 
       Because the law mandates a longer disqualification period if 
   there have been any prior disqualifications, FNS intends to maintain 
   these records permanently in an electronic or magnetic tape mode.
     System manager(s) and address: 
       Director, Program Accountability Division, Food Stamp Program, 
   Food and Nutrition Service, United States Department of Agriculture, 
   3101 Park Center Drive, room 907, Alexandria, Virginia 22302. 
   Telephone: (703) 305-2414.
     Notification procedure: 
       Any individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to him, from the System Manager listed above.
     Record access procedure:
       An individual may obtain information about a record in the system 
   which pertains to him by submitting a written request to the Systems 
   Manger listed above. The envelope and the letter should be marked 
   ``Privacy Act Request.''
       A request for information pertaining to an individual should 
   contain the name, address, date of birth and social security number 
   of the individual, and any other information that will assist in 
   locating the record.
     Contesting record procedures: 
       Individuals desiring to contest or amend information maintained 

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