Home > 1995 Privacy Act Documents > Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....

Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....


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  Records are maintained in locked files with APHIS employees in 
  attendance during working hours.
Retention and disposal: 
  Records are maintained indefinitely.
System manager(s) and address: 
  Deputy Administrator, Plant Protection and Quarantine, USDA/APHIS, 
  14th & Independence Avenue, SW, Washington, DC 20250.
Notification procedure: 
  All inquiries should be addressed to:
  APHIS Privacy Act Coordinator, Office of the Administrator, USDA/
  APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 
  20782.
Record access procedures: 
  All inquiries should be addressed to the APHIS Privacy Act 
  Coordinator.
Contesting record procedures: 
  All inquiries should be addressed to the APHIS Privacy Act 
  Coordinator.
Systems exempted from certain provisions of the act: 
  This system has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the 
  requirements of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), 
  and (I), and (f). See 7 CFR 1.23. Individual access to these records 
  would impair investigations and alert subjects of investigations that 
  their activities are being scrutinized, and thus allow them time to 
  take measures to prevent detection of illegal action to escape 
  prosecution. Any individual who feels, however, that he has been 
  denied any right, privilege or benefit for which he would otherwise be 
  eligible as a result of the maintenance of such material may request 
  access to the material. Such requests should be addressed to:
  APHIS Privacy Act Coordinator, Office of the Administrator, USDA/
  APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 
  20782.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/APHIS--2

System name: Veterinary Services--Records of Accredited 
      Veterinarians, USDA/APHIS.

System location: 
  Veterinary Services Program, USDA/APHIS, Room 828AA Federal Building, 
  Hyattsville, MD 20782.
Categories of individuals covered by the system: 
  Private veterinary practitioners who are accredited by the Federal and 
  State governments to issue health certificates for the interstate and 
  international movement of livestock and participate in cooperative 
  State/Federal animal health programs.
Categories of records in the system: 
  (1) Record includes name of accredited veterinarian, social security 
  number, mailing address, phone number, type of practice, State in 
  which accredited State license number, college and date of graduation, 
  and score on accreditation examination. (2) Record also includes 
  material pertaining to alleged violations of accreditation standards. 
  If allegations are proven true the record includes the disposition of 
  the case which may be revocation of accreditation.
Authority for maintenance of the system: 
  21 U.S.C. 105, 111-114a-1, 116, 125, 134b, 134f.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  (1) Referral to State Animal Health officials to certify that a 
  particular individual is indeed accredited. (2) Referral to State 
  veterinary examining boards to certify that a particular individual is 
  indeed accredited. (3) Referral to the appropriate agency, whether 
  Federal, State, local or foreign, charged with the responsibility of 
  investigating or prosecuting a violation of law, or of enforcing or 
  implementing the statute, rule, regulation or order issued pursuant 
  thereto, of any record within this system when information available 
  indicates a violation or potential violation of law, whether civil, 
  criminal or regulatory in nature, and whether arising by general 
  statute or particular program statute, or by rule, regulation or order 
  issued pursuant thereto. (4) Disclosure to the Department of Justice 
  for use in litigation when the agency, or any component thereof, or 
  any employee of the agency in his or her official capacity, or any 
  employee of the agency in his or her individual capacity where the 
  Department of Justice has agreed to represent the employee, or the 
  United States, where the agency determines that litigation is likely 
  to affect the agency or any of its components, is a party to 
  litigation or has an interest in such litigation, and the use of such 
  records by the Department of Justice is deemed by the agency to be 
  relevant and necessary to the litigation; provided, however, that in 
  each case, the agency determines that disclosure of the records to the 
  Department of Justice is a use of the information contained in the 
  records that is compatible with the purpose for which the records were 
  collected. (5) Disclosure in a proceeding before a court or 
  adjudicative body before which the agency is authorized to appear, 
  when the agency, or any component thereof, or any employee of the 
  agency in his or her official capacity, or any employee of the agency 
  in his or her individual capacity where the agency has agreed to 
  represent the employee, or the United States, where the agency 
  determines that litigation is likely to affect the agency or any of 
  its components, is a party to litigation or has an interest in such 
  litigation, and the agency determines that use of such records is 
  relevant and necessary to the litigation; provided, however, that in 
  each case, the agency determines that disclosure of the records to the 
  court is a use of the information contained in the records that is 
  compatible with the purpose for which the records were collected. (6) 
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are electronically stored at the Washington Computer Center.
Retrievability: 
  Records are electronically retrieved by alphabetized names and social 
  security numbers.
Safeguards: 
  The computer files and tapes are kept in a safeguarded environment 
  with access only by authorized personnel.
Retention and disposal: 
  Records are maintained for the individual's lifetime or until no 
  longer licensed.
System manager(s) and address: 
  Deputy Administrator, Veterinary Services, USDA/APHIS, 14th & 
  Independence Avenue, SW, Washington, DC 20250.
Notification procedure: 
  All inquiries should be addressed to:
  APHIS Privacy Act Coordinator, Office of the Administrator, USDA/
  APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 
  20782.
Record access procedures: 
  All inquiries should be addressed to the APHIS Privacy Act 
  Coordinator.
Contesting record procedures: 
  All inquiries should be addressed to the APHIS Privacy Act 
  Coordinator.
Record source categories: 
  Material is transcribed from documents submitted by the individual. 
  Material is verified by State and Area Animal Health Officials which 
  sometimes results in additional source material submitted by such 
  officials.
Systems exempted from certain provisions of the act: 
  The portions of this system which consist of investigatory material 
  compiled for law enforcement purposes have been exempted pursuant to 5 
  U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), 
  (e)(1), (e)(4)(G), (H), and (I), and (f). See 7 CFR 1.23. Individual 
  access to these records would impair investigations and alert subjects 
  of investigations that their activities are being scrutinized, and 
  thus allow them time to take measures to prevent detection of illegal 
  action to escape prosecution. Any individual who feels, however, that 
  he has been denied any right, privilege or benefit for which he would 
  otherwise be eligible as a result of the maintenance of such material 
  may request access to the material. Such requests should be addressed 
  to: APHIS Privacy Act Coordinator, Office of the Administrator, USDA/
  APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 
  20782.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/APHIS--3

System name: Veterinary Services--Animal Quarantine Regulatory 
      Actions, USDA/APHIS.

System location: 
  Veterinary Services Program, USDA/APHIS, Room 821, Federal Building, 
  Hyattsville, MD 20782.
Categories of individuals covered by the system: 
  Veterinarians; Livestock Market Operators; Livestock Haulers; 
  Livestock Dealers, Buyers, and Brokers; Livestock Owners and 
  Producers.
Categories of records in the system: 
  Investigatory and case files of alleged violations of quarantine laws 
  contain the alleged violator's name and address, type of infraction, 
  and documentation of the alleged infraction. The file includes closed 
  cases as well as the current status of those cases remaining 
  unresolved.
Authority for maintenance of the system: 
  21 U.S.C. 101-105, 111-134.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  (1) Referral to the appropriate agency, whether Federal, State, local 
  or foreign, charged with the responsibility of investigating or 
  prosecuting a violation of law, or of enforcing or implementing the 
  statute, rule, regulation or order issued pursuant thereto, of any 
  record within this system when information available indicates a 
  violation or potential violation of law, whether civil, criminal or 
  regulatory in nature, and whether arising by general statute or 
  particular program statute, or by rule, regulation or order issued 
  pursuant thereto. (2) Disclosure to the Department of Justice for use 
  in litigation when the agency, or any component thereof, or any 
  employee of the agency in his or her official capacity, or any 
  employee of the agency in his or her individual capacity where the 
  Department of Justice has agreed to represent the employee, or the 
  United States, where the agency determines that litigation is likely 
  to affect the agency or any of its components, is a party to 
  litigation or has an interest in such litigation, and the use of such 
  records by the Department of Justice is deemed by the agency to be 
  relevant and necessary to the litigation; provided, however, that in 
  each case, the agency determines that disclosure of the records to the 
  Department of Justice is a use of the information contained in the 
  records that is compatible with the purpose for which the records were 
  collected. (3) Disclosure in a proceeding before a court or 
  adjudicative body before which the agency is authorized to appear, 
  when the agency, or any component thereof, or any employee of the 
  agency in his or her official capacity, or any employee of the agency 
  in his or her individual capacity where the agency has agreed to 
  represent the employee, or the United States, where the agency 
  determines that litigation is likely to affect the agency or any of 
  its components, is a party to litigation or has an interest in such 
  litigation, and the agency determines that use of such records is 
  relevant and necessary to the litigation; provided, however, that in 
  each case, the agency determines that disclosure of the records to the 
  court is a use of the information contained in the records that is 
  compatible with the purpose for which the records were collected. (4) 
  Disclosure may be made to a congressional office from the record of an 
  individual in response to an inquiry from the congressional office 
  made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Records are maintained in file folders in metal file cabinets.
Retrievability: 
  Numbered cases are cross-indexed by alphabetized names. Files are 
  manually retrieved.
Safeguards: 
  Records are maintained in locked files with APHIS employees in 
  attendance during working hours.
Retention and disposal: 
  Precedent setting cases are destroyed 7 years after the case is 
  closed. Routine cases are destroyed 5 years after the case is closed. 
  Investigations not resulting in violations are destroyed 1 year after 
  they are closed.
System manager(s) and address: 
  Deputy Administrator, Veterinary Services, USDA/APHIS, 14th & 
  Independence Avenue, SW, Washington, DC 20250.
Notification procedure: 
  All inquiries should be addressed to: APHIS Privacy Act Coordinator, 
  Office of the Administrator, USDA/APHIS, Room 732 Federal Building, 
  6505 Belcrest Road, Hyattsville, MD 20782.
Record access procedures: 
  All inquiries should be addressed to the APHIS Privacy Act 
  Coordinator.
Contesting record procedures: 
  All inquiries should be addressed to the APHIS Privacy Act 
  Coordinator.
Systems exempted from certain provisions of the act: 
  This system has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the 
  requirements of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H), 
  and (I), and (f). See 7 CFR 1.23. Individual access to these records 
  would impair investigations and alert subjects of investigations that 
  their activities are being scrutinized, and thus allow them time to 
  take measures to prevent detection of illegal action to escape 
  prosecution. Any individual who feels, however, that he has been 
  denied any right, privilege or benefit for which he would otherwise be 
  eligible as a result of the maintenance of such material may request 
  access to the material. Such requests should be addressed to: APHIS 
  Privacy Act Coordinator, Office of the Administrator, USDA/APHIS, Room 
  732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/APHIS--4

System name: Veterinary Services--Animal Welfare and Horse 
      Protection Regulatory Actions, USDA/APHIS.

System location: 
  Veterinary Services Program, USDA/APHIS, Room 821 Federal Building, 
  Hyattsville, MD 20782.
Categories of individuals covered by the system: 
  Dealers, exhibitors, and other individuals required to be licensed or 
  registered under the Federal Laboratory Animal Welfare Act of 1966, as 
  amended. Operators of research facilities and other individuals 
  required to be registered under the Federal Laboratory Animal Welfare 
  Act of 1966, as amended. Horse trainers, owners, exhibitors, and other 
  individuals subject to the Horse Protection Act of 1970.
Categories of records in the system: 
  Investigatory and case files contain the alleged violator's name and 
  address, type of infraction, and documentation of the alleged 
  infraction. The files include closed cases as well as the current 
  status of those cases remaining unresolved.
Authority for maintenance of the system: 
  7 U.S.C. 2131 et seq.; 15 U.S.C. 1821 et seq.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  (1) Referral to the appropriate agency, whether Federal, State, local 
  or foreign, charged with the responsibility of investigating or 
  prosecuting a violation of law, or of enforcing or implementing the 
  statute, rule, regulation or order issued pursuant thereto, of any 
  record within this system when information available indicates a 
  violation or potential violation of law, whether civil, criminal or 
  regulatory in nature, and whether arising by general statute or 
  particular program statute, or by rule, regulation or order issued 
  pursuant thereto. (2) Disclosure to the Department of Justice for use 
  in litigation when the agency, or any component thereof, or any 
  employee of the agency in his or her official capacity, or any 
  employee of the agency in his or her individual capacity where the 
  Department of Justice has agreed to represent the employee, or the 
  United States, where the agency determines that litigation is likely 

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