Home > 1995 Privacy Act Documents > Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....

Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....


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    contains felony and bankruptcy information relating to the 
    principal.
Authority for maintenance of the system:  7 U.S.C. 499a-499s.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  Referral to the appropriate 
    agency, whether Federal, State, local or foreign, charged with the 
    responsibility of investigating or prosecuting a violation of law, 
    or of enforcing or implementing the statute, rule, regulation or 
    order issued pursuant thereto, of any record within this system when 
    information available indicates a violation or potential violation 
    of law, whether civil, criminal or regulatory in nature, and whether 
    arising by general statute or particular program statute, or by 
    rule, regulation or order issued pursuant thereto.
  Referral to a court, magistrate or administrative tribunal, or to 
  opposing counsel in a proceeding before any of the above, of any 
  record within the system which constitutes evidence in that 
  proceeding, or which is sought in the course of discovery. 
  ``Disclosure may be made to a congressional office from the record of 
  an individual in response to an inquiry from the congressional office 
  made at the request of that individual.''
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  Unlocked cardex file cabinets.
Retrievability:  Alphabetical by name.
Safeguards:  Government office building.
Retention and disposal:  Records are maintained and destroyed in 
    accordance with retention schedule number NN 165-106 approved by the 
    89th Congress, first session on April 1, 1965.
System manager(s) and address:  Chief, Regulatory Branch at the address 
    listed above.
Notification procedure:  Any individual may request information 
    concerning himself from the system manager listed at the address 
    above.
Record access procedures:  Any individual may obtain information as to 
    the procedure for gaining access to a record in the system that 
    pertains to him by submitting a request to the system manager at the 
    address above.
Contesting record procedures:  Any individual may obtain information as 
    to the procedure for contesting a record in the system that pertains 
    to him by submitting a request to the system manager at the address 
    above.
Record source categories:  Individuals, partners, and authorized 
    officers of corporate entities.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--4

System name:  Administrative Proceedings Brought Pursuant to the 
      Authority of Section 8c(15)(a) of the Agricultural Marketing 
      Agreement Act of 1937, as amended, USDA/AMS.

System location:  Agricultural Marketing Service, United States 
    Department of Agriculture; Washington, DC 20250 and Milk Market 
    Administrator's Offices at locations listed in USDA/AMS-3.
Categories of individuals covered by the system:  Individuals regulated 
    by the subject Act who file a petition with the Secretary of 
    Agriculture pursuant to the authority of the subject Act.
Categories of records in the system:  The system consists of 
    investigatory material which may include intra- and 
    interdepartmental recommendations.
Authority for maintenance of the system:  7 U.S.C. 601 et seq.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  (1) Referral to the 
    appropriate agency, whether Federal, State, local or foreign charged 
    with the responsibility of investigating or prosecuting a violation 
    of law, or of enforcing or implementing a statute, rule, regulation 
    or order issued pursuant thereto, of any record within this system 
    when information available indicates a violation of potential 
    violation of law, whether civil, criminal or regulatory in nature, 
    and whether arising by general statute or particular program 
    statute, or by rule, regulation or order issued pursuant thereto. 
    (2) Presentation or disclosure to a court, magistrate or 
    administrative tribunal, or to opposing counsel in a proceeding 
    before any of the above, of any record within the system as evidence 
    in a proceeding, or which is sought in the course of discovery 
    including disclosure to opposing counsel in the course of settlement 
    negotiations. (3) Presentation, as needed, in the course of 
    presenting evidence, to the appropriate Government officials charged 
    with the responsibility of defending the Government before a court, 
    magistrate or administrative tribunal. (4) Disclosure may be made to 
    a congressional office from the record of an individual in response 
    to an inquiry from the congressional office made at the request of 
    that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  Records are maintained in file folders at the applicable 
    address listed above.
Retrievability:  Records are indexed by name of the individual.
Safeguards:  Government office buildings, locked offices, or locked file 
    cabinets.
Retention and disposal:  Records are maintained in conformance with 
    appropriate General Services Administration destruction schedules 
    and implemented by AMS Instruction 270-1, Records Management 
    Program.
System manager(s) and address:  Fruit and Vegetable Division Director or 
    Dairy Division Director and each Milk Market Administrator at the 
    addresses cited in the System location.
Notification procedure:  Any individual may request information 
    concerning himself from this system from Fruit and Vegetable 
    Division Director or from the appropriate Milk Market 
    Administrator's office having custody of his records. A request for 
    information should be addressed to Director, Fruit and Vegetable 
    Division or to the Milk Market Administrator, United States 
    Department of Agriculture, as appropriate, at the address shown 
    under Location and should contain: Name, address, and particular 
    information requested.
Record access procedures:  Any individual may obtain information as to 
    the procedures for gaining accesss to a record in the System which 
    pertains to him by submitting a written request to the Director, 
    Fruit and Vegetable Division or to the appropriate Milk Market 
    Administrator's office, as appropriate, referred to in the preceding 
    paragraph.
Contesting record procedures:  Any individual may obtain information as 
    to the procedures for contesting a record in the System which 
    pertains to him by submitting a written request to the Director, 
    Fruit and Vegetable Division or to the appropriate Milk Market 
    Administrator's office referred to in the preceding paragraph.
Record source categories:  Information in this system comes primarily 
    from witnesses, agency employees, and investigative personnel.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--5

System name:  Court cases Brought by the Government Pursuant to 
      the Following Acts, as amended: Agricultural Marketing Agreement 
      Act of 1937, Agricultural Marketing Act of 1946, Agricultural Fair 
      Practices Act, Cotton Research and Promotion Act of 1966, Egg 
      Research and Consumer Information Act of 1974, or the Potato 
      Research and Promotion Act, USDA/AMS.

System location:  Agricultural Marketing Service, United States 
    Department of Agriculture, Washington, DC 20250 and Milk Market 
    Administrator's Offices at the locations listed in USDA/AMS-3.
Categories of individuals covered by the system:  Individuals who are 
    regulated by the subject Acts and who may be investigated for 
    possible violations of the Acts and/or against whom the Department 
    recommends that an enforcement action be brought by the Government.
Categories of records in the system:  The system consists of 
    investigatory material which may include intra- and 
    interdepartmental recommendations pertaining to an alleged violation 
    of the subject Acts.
Authority for maintenance of the system: 7 USC 601 et seq, 2101 et seq, 
    and 2301 et seq.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  (1) Referral to the 
    appropriate agency, whether Federal, State, or local or foreign 
    charged with the responsibility of investigating or prosecuting a 
    violation of law, or of enforcing or implementing a statute, law, 
    rule, regulation or order issued pursuant thereto, of any record 
    within this system when information available indicates a violation 
    or potential violation of law, whether civil, criminal or regulatory 
    in nature, and whether arising by general statute or particular 
    program statute, or by rule, regulation or order issued pursuant 
    thereto. (2) Presentation or disclosure to a court, magistrate or 
    administrative tribunal, or to opposing counsel in a proceeding 
    before any of the above, of any record within the system as evidence 
    in a proceeding or which is sought in the course of discovery 
    including disclosure to opposing counsel in the course of settlement 
    negotiations. (3) Presentation, as needed, in the course of 
    presenting evidence, to the appropriate Government officials charged 
    with the responsibility of defending the Government before a court, 
    magistrate, or administrative tribunal. (4) Disclosure may be made 
    to a congressional office from the record of an individual in 
    response to an inquiry from the congressional office made at the 
    request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  Records are maintained in the file folders at the applicable 
    address listed above.
Retrievability:  Records are indexed by name of the individual.
Safeguards:  Government office buildings, locked offices or locked file 
    cabinets.
Retention and disposal:  Records are maintained in conformance with 
    appropriate General Services Administration destruction schedules 
    and implemented by AMS Instruction 270-1, Records Management 
    Program.
System manager(s) and address:  Cotton, Dairy, Fruit and Vegetable, and 
    Livestock, Poultry, Grain, and Seed Division Directors and each Milk 
    Market Administrator at the addresses cited in the System location.
Systems exempted from certain provisions of the act:  This system has 
    been exempted pursuant to 5 USC 552a(k)(2) from the requirements of 
    5 USC 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) 
    because it consists of investigatory material compiled for law 
    enforcement purposes. See 7 CFR 1.123. Individual access to these 
    files could impair investigations and alert subjects of 
    investigations that their activities are being scrutinized, and thus 
    allow them time to take measures to prevent detection of illegal 
    action or escape prosecution. Disclosure of investigative techniques 
    and procedures and the existence and identity of confidential 
    sources of information would hamper law enforcement activity.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--6

System name:  Court Cases Brought Pursuant to the Authority of 
      the Agricultural Marketing Agreement Act of 1937, as amended in 
      which the Government is Defendant, USDA/AMS.

System location:  Agricultural Marketing Service, United States 
    Department of Agriculture, Washington, DC 20250 and Milk Market 
    Administrator's Offices at the locations listed in USDA/AMS-3.
Categories of individuals covered by the system:  Individuals regulated 
    or not regulated by the subject Act who bring suit against the 
    Government or a Government official pursuant to, or as a consequence 
    of the Department's administration of, the subject Act.
Categories of records in the system:  The system consists of 
    investigatory material which may include intra- and 
    interdepartmental recommendations pertaining to an alleged violation 
    of the subject Act.
Authority for maintenance of the system:  7 USC 601 et seq.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  (1) Referral to the 
    appropriate agency, whether Federal, State, local or foreign charged 
    with the responsibility of investigating or prosecuting a violation 
    of law, or of enforcing or implementing a statute, rule, regulation 
    or order issued pursuant thereto, of any record within this system 
    when information available indicates a violation or potential 
    violation of law, whether civil, criminal or regulatory in nature, 
    and whether arising by general statute or particular program 
    statute, or by rule, regulation or order issued pursuant thereto. 
    (2) Presentation or disclosure to a court, magistrate or 
    administrative tribunal, or to opposing counsel in a proceeding 
    before any of the above, of any record within the system as evidence 
    in a proceeding, or which is sought in the course of discovery 
    including disclosure to opposing counsel in the course of settlement 
    negotiations. (3) Presentation, as needed, in the course of 
    presenting evidence, to the appropriate Government officials charged 
    with the responsibility of defending the Government before a court, 
    magistrate or administrative tribunal. (4) Disclosure may be made to 
    a congressional office from the record of an individual in response 
    to an inquiry from the congressional office made at the request of 
    that individual.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  Records are maintained in file folders at the applicable 
    address listed above.
Retrievability:  Records are indexed by name of the individual.
Safeguards:  Government office buildings, locked offices, or locked file 
    cabinets.
Retention and disposal:  Records are maintained in conformance with 
    appropriate General Services Administration destruction schedules 
    and implemented by AMS Instruction 270-1, Records Management 
    Program.
System manager(s) and address:  Fruit and Vegetable Division Director or 
    Dairy Division Director and each Milk Market Administrator at the 
    addresses cited in the System location.
Notification procedure:  Any individual may request information 
    concerning himself from this system from the Fruit and Vegetable 
    Division Director or from appropriate Milk Market Administrator's 
    office having custody of his records. A request for information 
    should be addressed to the Director, Fruit and Vegetable Division or 
    to the Milk Market Administrator, United States Department of 
    Agriculture, as appropriate, at the address shown under Location and 
    should contain: Name, address, and particular information requested.
Record access procedures:  Any individual may obtain information as to 
    the procedure for gaining access to a record in the System which 
    pertains to him by submitting a written request to the Director, 
    Fruit and Vegetable Division, or to the appropriate Milk Market 
    Administrator's office referred to in the preceding paragraph.
Contesting record procedures:  Any individual may obtain information as 
    to the procedures for contesting a record in the System which 
    pertains to him by submitting a written request to the Director, 
    Fruit and Vegetable Division or to the approriate Milk Market 
    Administrator's office referred to in the preceding paragraph.
Record source categories:  Information in this system comes primarily 
    from witnesses, agency employees, and investigative personnel.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--7

System name:  Subsidiary Personnel and Pay Records, USDA/AMS.

System location:  Agricultural Marketing Service, United States 
    Department of Agriculture, Washington, DC 20250 and Region, Area, 
    and Field Offices at locations listed in the Agricultural Marketing 
    Service Field Office Listing publication.
Categories of individuals covered by the system:  Present and former 
    employees and applicants for employment with the Agricultural 
    Marketing Service.
Categories of records in the system:  The system consists of copies of 
    materials maintained in Official Personnel Folders, such as 
    personnel action documents, applications for employment, education 
    and training data, performance and appraisal ratings, as well as 
    time and attendance reports, earnings statements, and service record 

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