Home > 1995 Privacy Act Documents > Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....
proof of individual employment from 1933 to date.
Authority for maintenance of the system: 5 U.S.C. 8331, 8701, 8901; 16
U.S.C. 590h.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: (1) Verification of
employment and salary furnished to lending agencies and credit
bureaus; (2) Answers inquiries from prospective employers, both
private and Government referrals; (3) State employment bureaus, if
applicable, to Bureaus of Employee Compensation to support injury
claims; (4) State organizations of National Association State and
County Office Employees when employees request dues be withheld from
salary; (5) Local banks when saving bonds are purchased and local
taxing authority when local tax is withheld; (6) Referral to the
appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting a
violation of law, or of enforcing or implementing the statute, rule,
regulation or order issued pursuant thereto, of any record within
this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program
statute, or by rule, regulation or order issued pursuant thereto;
(7) A court, magistrate or administrative tribunal, or to opposing
counsel in a proceeding before any of the above, of any record
within the system which constitutes evidence in that proceeding, or
which is sought in the course of discovery; (8) A record from this
system may be disclosed to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary
to the requesting agency's decision on the matter; (9) Disclosure
may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office
made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained in folders.
Retrievability: Indexed by individual name and social security number.
Safeguards: Records in county offices are kept in locked fireproof file
in Government office building. Other records are stored in cabinets
in locked or secured Government offices.
Retention and disposal: Maintained on site for duration of employment.
Transferred to Civilian Personnel Record Center, St. Louis,
Missouri, after separation.
System manager(s) and address: Deputy Administrator, Management, USDA/
ASCS, Washington, DC 20250.
Notification procedure: Any individual may inquire as to whether this
system contains records pertaining to him by contracting the head of
the office where the records are located. If the specific location
of the records is not known, the individual should address his
request to Director, Management Services Division, USDA/ASCS, Room
6959-S, Washington, DC 20250, telephone 202-447-2717, who if
necessary will refer it to the appropriate office. A request for
information pertaining to an individual should contain: Name,
address, name of system of records, year of records in question, and
any other pertinent information to help identify the file.
Record source categories: Individual employee, agency initiated
documents, reference sources.
<DOC>
DEPARTMENT OF AGRICULTURE
USDA/ASCS--9
System name: Emergency Livestock Feed Program, USDA/ASCS.
System location: County ASCS office where farm is located for
administrative purposes. The address of each county ASCS office can
be found in the local telephone directory under the heading ``United
States Government, Department of Agriculture, Agricultural
Stabilization and Conservation Service.
Categories of individuals covered by the system: Individual requesting
authorization to purchase livestock feed.
Categories of records in the system: Complete description of emergency
on which eligibility and quantity determinations and actual
deliveries are based.
Authority for maintenance of the system: 7U.S.C. 1427 and 1427 note.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Disclosure may be made to a
congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that
individual.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: File Folders.
Retrievability: Indexed by name of individual applicant.
Safeguards: Locked office.
Retention and disposal: Disposed of 6 years after end of program year.
System manager(s) and address: Deputy Administrator, Management, ASCS,
USDA, Washington, DC 20250.
Notification procedure: An individual may inquire as to whether this
system contains records pertaining to him by contacting the head of
the office where the records are located. If the specific location
of the records is not known, the individual should address his
request to Director, Management Services Division, USDA/ASCS, Room
6959-S, Washington, DC 20250, telephone 202-447-2717, who if
necessary will refer it to the appropriate office. A request for
information pertaining to an individual should contain: Name,
address, name of system of records, year of records in question, and
any other pertinent information to help identify the file.
Record access procedures: Same as notification procedure.
Contesting record procedures: Same as notification procedure.
Record source categories: Individual applicant.
<DOC>
DEPARTMENT OF AGRICULTURE
USDA/ASCS--10
System name: Employee Resources Master File, USDA/ASCS.
System location: Management Field Office, USDA/ASCS, 8930 Ward Parkway,
Kansas City, Missouri 64114.
Categories of individuals covered by the system: Federal employees
(career, career conditional, temporary, general schedule, and wage
board) who are presently employed in the Data Systems Field Office.
Categories of records in the system: Contains names of all individuals
identified in the preceding paragraph and such information as social
security number, date of birth, service date (for retirement and
annual leave), pay plan, grade, step, occupational series, and
annual salary, daily salary rate, hourly salary rate, overtime
hourly rate, training course number, course sponsor, course title,
hour credit, and completion date.
Authority for maintenance of the system: 5 U.S.C. 301; 7 CFR 2.65.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Magnetic tape.
Retrievability: Records are indexed by employee name.
Safeguards: Records are kept in a fireproof vault in a secured area of
Government office building.
Retention and disposal: Maintained indefinitely on a currently updated
basis.
System manager(s) and address: Deputy Administrator, Management, ASCS,
USDA, Washington, DC 20250.
Notification procedure: An individual may inquire as to whether this
system contains records pertaining to him by contacting the Chief,
Management Field Office, USDA/ASCS, 8930 Ward Parkway, Kansas City,
Missouri 64114. A request for information pertaining to an
individual should contain: Name, address, name of system of records,
year of records in question, and any other pertinent information
that will help identify the file.
Record access procedures: Same as notification procedure.
Contesting record procedures: Same as notification procedure.
Record source categories: Summary of data maintained in the Official
Personnel Folder.
<DOC>
DEPARTMENT OF AGRICULTURE
USDA/ASCS--11
System name: EEO Committee and Counselors, USDA/ASCS.
System location: Office of the Administrator, USDA/ASCS, 14th &
Independence Ave., SW, Washington, DC 20250.
Categories of individuals covered by the system: Individuals who have
been selected or considered to serve on EEO Committee or to be an
EEO counselor.
Categories of records in the system: Resume of individual's
qualifications.
Authority for maintenance of the system: 42 U.S.C. 2000d and 2000e;
Executive Order 11246, 11375 and 11478.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Disclosure may be made to a
congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that
individual.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained in file folders at office listed above. Indexed by
individual name.
Safeguards: Kept in locked government office building.
Retention and disposal: Destroyed 2 years after individual ceases to
serve as a committeeman or counselor.
System manager(s) and address: Deputy Administrator, Management, ASCS,
USDA, Washington, DC 20250.
Notification procedure: Any individual may request information
regarding a system of records, or information as to whether the
system contains records pertaining to him from the Assistant to the
Administrator for EEO, USDA/ASCS, Room 251-W, 14th and Independence
Avenue, SW, Washington, DC 20250. A request for information
pertaining to an individual should contain: name, address, name of
system of records, year of records in question, and any other
pertinent information that will help to identify the file.
Record access procedures: Same as notification procedure.
Contesting record procedures: Same as notification procedure.
Record source categories: Individual.
<DOC>
DEPARTMENT OF AGRICULTURE
USDA/ASCS--12
System name: EEO Complaints and Discrimination Investigation,
USDA/ASCS.
System location: USDA/ASCS, Office of the Administrator, 14th &
Independence, Ave., SW, Washington, DC 20250, and in offices of each
EEO counselor at address posted on bulletin boards in Washington, DC
20250.
Categories of individuals covered by the system: Individuals who have
been investigated for alleged discrimination as the result of a
complaint and subsequent audit.
Categories of records in the system: Audit and investigation reports
and supporting material. Individual files containing notes on
meetings between counselor and employee.
Authority for maintenance of the system: 42 U.S.C. 2000d, 2000e,
Executive Order 11246, 11375, and 11748.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Referred to the appropriate
agency, whether Federal, State, local or foreign, charged with the
responsibility of investigating or prosecuting a violation of law,
or of enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
rule, regulation or order issued pursuant thereto; referral to a
court, magistrate or administrative tribunal, or to opposing counsel
in a proceeding before any of the above, of any record within the
system which constitutes evidence in that proceeding, or which is
sought in the course of discovery. Disclosure may be made to a
congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that
individual.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Maintained in file folders.
Retrievability: Indexed by individual name.
Safeguards: Filed in locked files in Government office building.
Retention and disposal: Destroyed when case is closed.
System manager(s) and address: Deputy Administrator, Management, ASCS,
USDA, Washington, DC 20250.
Notification procedure: Any individual may request information
regarding a system of records, or information as to whether the
system contains records pertaining to him from the Assistant to the
Admininstrator for EEO, Room 251-W, 14th and Independence Avenue,
SW, Washington, DC 20250, who if necessary will refer it to the
appropriate office. A request for information pertaining to an
individual should contain: Name, address, name of system of records,
year of records in question, and any other information to help
identify the file.
Record access procedures: Same as notification procedure.
Contesting record procedures: Same as notification procedure.
Record source categories: Individual, audit and investigation reports.
Systems exempted from certain provisions of the act: This system has
been exempted pursuant to 5 U.S.C. 552a(k) from the requirements of
5 U.S.C. 552a(c)(3)(d), (e) (1), (e)(4)(G), (H), and (I), and (f)
because it consists of investigatory material compiled for law
enforcement purposes. See 7 CFR 1.123. Individual access to these
files could impair investigations and alert subjects of
investigations that their activities are being scrutinzed, and thus
allow them time to take measures to prevent detection of illegal
action or escape procesution. Disclosure of investigative techniques
and procedures, and of the existence and identify confidential
sources of information would hamper law enforcement activity.
<DOC>
DEPARTMENT OF AGRICULTURE
USDA/ASCS--13
System name: Farm Record File (Automated), USDA/ASCS.
System location: Management Field Office, USDA/ASCS, 8930 Ward Parkway,
Kansas City, Missouri 64114.
Categories of individuals covered by the system: Farm owners,
operators, and other producers.
Categories of records in the system: Contains producer identification
number, commodity ID, farm number, State code, county code, disaster
identification, CCC draft number, CCC draft amount, refund amount,
net amount, allotment acres, yield per acre, silage tonnage, and
program year.
Authority for maintenance of the system: 7 U.S.C. 135b, 450k, 1281-
1393, 1421-1449, 1781-1787, 15 U.S.C. 714b and c; 16 U.S.C. 590a-
590q, 1301-1311; 26 U.S.C. 6109.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: Disclosure may be made to a
congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that
individual.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: Magnetic tape.
Retrievability: Records are indexed by State, county, and farmer
identification number.
Safeguards: Tapes are kept in a fireproof vault in a secured part of
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