Home > 1995 Privacy Act Documents > Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....

Privacy Act: [ USDA/FS-48] YCC Long-term Benefit Evaluation, USDA/FS....


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                       Agricultural Marketing Service

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--1

System name:  Employment History Records for Licensed Nonfederal 
      Employees, USDA/AMS.

System location:  Agricultural Marketing Service, USDA, 14th and 
    Independence Avenue, Washington, DC 20250.
Categories of individuals covered by the system:  Commodity Inspectors, 
    Graders, Weighers, Classers, Collaborators, Licensed Plant 
    Employees, Agents, Appointees, Samplers.
Categories of records in the system:  This system consists of such 
    information as applications for license, license files, bonding 
    records, biographical data, periods of employment, performance 
    ratings, commodities qualified to inspect, grader's powers of 
    attorney, recommendations for reemployment, factors which affect or 
    might affect desirability as an inspector, supervisory potential, 
    declaration sheets, preference sheets, current, expired, and voided 
    licenses, license examinations and score sheets, license renewal 
    score sheets, miscellaneous notes and memoranda, e.g. transfers, 
    cancellations, corrective action letters, letters of caution or 
    warning, inspection/grading performance/productivity data, letters 
    of suspension, indictment, complaint, proposals to revoke license, 
    etc. Content and extent of these records vary by commodity, program 
    and season.
Authority for maintenance of the system:  7 U.S.C. 51-65, 241-273, 451-
    469, 471-476, 491, 493-499, 499a-499s, 411-511q, 601 et seq, 1551-
    1611.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  Referral to states or other 
    Federal agencies to determine verification of employment or length 
    of service for retirement purposes; referral to Civil Service 
    Commission for required records and reports; to Government 
    Accounting Office for required records and reports to Department of 
    Justice for required records and reports. Referral to the 
    appropriate agency, whether Federal, State, local or foreign, 
    charged with the responsibility of investigating or prosecuting a 
    violation of law, or of enforcing or implementing the statute, rule, 
    regulation or order issued pursuant thereto, of any record within 
    this system when information available indicates a violation or 
    potential violation of law, whether civil, criminal or regulatory in 
    nature, and whether arising by general statute or particular program 
    statute, or by rule, regulation or order issued pursuant thereto. 
    ``Disclosure may be made to a congressional office from the record 
    of an individual in response to an inquiry from the congressional 
    office made at the request of that individual.''
  Referral to a court, magistrate or administrative tribunal, or to 
  opposing counsel in a proceeding before any of the above, of any 
  record within the system which constitutes evidence in that 
  proceeding, or which is sought in the course of discovery.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  File folders, notebooks, and cardex files.
Retrievability:  Records are indexed by name of licensee and/or license 
    number.
Safeguards:  Government office buildings, locked and unlocked file 
    cabinets and locked offices.
Retention and disposal:  Records maintained indefinitely or until 
    separation or retirement or in accordance with prescribed retention 
    schedule. They are destroyed in conformance with prescribed 
    retention schedules. These records schedules have been implemented 
    by Agricultural Marketing Service Instruction 270-1, Records 
    Management Program.
System manager(s) and address:  Each of the following Division 
    Directors:
    Cotton Division
    Livestock, Poultry, Grain, and Seed Division
    Tobacco Division
    Transportation and Warehouse Division
Notification procedure:  Any individual may request information 
    concerning himself from this system from the Office of the Division 
    Director having custody of his records at the system location.
Record access procedures:  Any individual may obtain information as to 
    the procedure for gaining access to a record in the system that 
    pertains to him by submitting a request to the appropriate Division 
    Director listed above.
Contesting record procedures:  Any individual may obtain information as 
    to the procedure for contesting a record in the system that pertains 
    to him by submitting a request to the appropriate Division Director 
    listed above.
Record source categories:  Information in this System comes primarily 
    from licensees, supervisors, with additional data provided by 
    references and investigative personnel.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--2

System name:  Milk Market Administrators (MMA) Producer Payroll 
      System, USDA/AMS.

System location:  Milk Market Administrator's Offices at the following 
    locations:
    Arizona
    Market Administrator
    2617 North 24th Street
    Phoenix, AZ 85008
    Phone: 602 275-7641

    Arkansas
    Market Administrator
    PO Box 4225
    Asher Avenue Station
    Little Rock, AR 72214
    Phone: 501 663-6395

    Colorado
    Market Administrator
    7 Parker Pl.
    2600 S. Parker Rd.
    Aurora, CO 80014
    Phone: 303 837-2461

    Florida
    Market Administrator
    PO Box 11368
    Fort Lauderdale, FL 33306
    Phone: 305 565-2583

    Georgia
    Market Administrator
    PO Box 49025
    Atlanta, GA 30359
    Phone: 404 455-6323

    Illinois
    Market Administrator
    800 Roosevelt Road
    Building A, Suite 200
    Glen Ellya, IL 60137
    Phone: 312 858-8400

    Indiana
    Market Administrator
    PO Box 55527
    Indianapolis, IN 46205
    Phone: 317 269-6107

    Kansas
    Market Administrator
    PO Box 4606
    Overland Park, KS 66204
    Phone: 913 648-1050

    Kentucky
    Market Administrator
    PO Box 18030
    Louisville, KY 40218
    Phone: 502 499-0040

    Louisiana
    Market Administrator
    PO Box 7250
    Metairie, LA 70011
    Phone: 504 837-9381

    Massachusetts
    Market Administrator
    230 Congress Street, Room 403
    Boston, MA 02110
    Phone: 617 542-8636

    Michigan
    Market Administrator
    2684 West Elevan Mile Road
    Berkley, MI 48072
    Phone: 313 548-1603

    Minnesota
    Market Administrator
    4570 West 77th Street, Suite 210
    Minneapolis, MN 55435
    Phone: 612 831-5292

    Missouri
    Market Administrator
    PO Box 1485
    Maryland Heights, MO 63043
    Phone: 314 567-4730

    New York
    Market Administrator
    205 East 42nd Street
    New York, NY 10017
    Phone: 212 557-0343

    Ohio
    Market Administrator
    PO Box 30128
    Cleveland, OH 44130
    Phone: 216 826-3220
    Market Administrator
    PO Box 29226
    Columbus, OH 43229
    Phone: 614 891-1851

    Oklahoma
    Market Administrator
    PO Box 45563
    Tulsa, OK 74145
    Phone: 918 622-3411

    Oregon
    Market Administrator
    PO Box 23606
    Portland, OR 97223
    Phone: 503 639-8806

    Texas
    Market Administrator
    PO Box 29529
    Dallas, TX 75229
    Phone: 214 243-1504

    Virginia
    Market Administrator
    PO Box 710
    Alexandria, VA 22313
    Phone: 703 549-7000
Categories of individuals covered by the system:  Dairy farmers 
    delivering producer milk to regulated handlers.
Categories of records in the system:  This system consists of 
    information pertaining to the quantities and value of milk delivered 
    to regulated handlers by individual dairy farmers.
Authority for maintenance of the system:  7 U.S.C. 601 et seq.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  Referral to the appropriate 
    agency, whether Federal, State, local or foreign, charged with the 
    responsibility of investigating or prosecuting a violation of law, 
    or of enforcing or implementing the statute, rule, regulation or 
    order issued pursuant thereto, of any record within this system when 
    information available indicates a violation or potential violation 
    of law, whether civil, criminal, or regulatory in nature, and 
    whether arising by general statute or particular program statute, or 
    by rule, regulation or order issued pursuant thereto.
  Referral to a court, magistrate or administrative tribunal, or to 
  opposing counsel in a proceeding before any of the above, of any 
  record within the system which constitutes evidence in that 
  proceeding, or which is sought in the course of discovery. 
  ``Disclosure may be made to a congressional office from the record of 
  an individual in response to an inquiry from the congressional office 
  made at the request of that individual.''
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  Manual card files or automated disk or tape files.
Retrievability:  Records are indexed by name of producer and/or by ID 
    number.
Safeguards:  Government office building, locked offices, locked files 
    cabinets.
Retention and disposal:  Records are maintained and destroyed in 
    accordance with retention schedule number II NNA-1588 approved by 
    the 84th Congress, first session, on July 13, 1955.
System manager(s) and address:  Each Market Administrator at the address 
    listed above.
Notification procedure:  Any individual may request information about 
    himself from the appropriate Market Administrator at the address 
    listed above. The request should indicate the individual's name, 
    address and type of information being sought.
Record access procedures:  Any individual may obtain information as to 
    the procedure for gaining access to a record in the System which 
    pertains to him by submitting a written request to the appropriate 
    offices referred to in the preceding paragraph.
Contesting record procedures:  Any individual may obtain information as 
    to the procedure for contesting a record in the System which 
    pertains to him by submitting a written request to the appropriate 
    offices referred to in the preceding paragraph.
Record source categories:  Information in this system comes primarily 
    from regulated handlers and cooperative associations. Some 
    additional data is provided by health authorities with respect to 
    Grade A quality standards and investigative personnel.

<DOC>
 

DEPARTMENT OF AGRICULTURE

 USDA/AMS--3

System name:  Perishable Agricultural Commodities Act (PACA)--
      History Files of Principals.

System location:  Regulatory Branch, Fruit and Vegetable Division, 
    Agricultural Marketing Service, USDA, Washington, DC 20250.
Categories of individuals covered by the system:  Partners of General or 
    limited partnerships, individual proprietors, officers, directors 
    and holders of more than ten percent of outstanding stock of a 
    corporate entity subject to the PACA.
Categories of records in the system:  Card files used to identify the 
    partnership, corporate entity in which the principal is or was 
    responsibly connected as defined by the PACA. This system also 

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