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and Area Sampling Frames.
Categories of records in the system:
(1) Number of hours worked in the survey week by the farm
operator and any partners, (2) number of unpaid family members
working during survey week, (3) hours worked by unpaid family
members, and (4) farm operator's Social Security Number/Employer
Identification Number.
Authority for maintenance of the system:
7 U.S.C. 2204.
Purpose(s):
Hours worked by farm operator and unpaid family members provide a
meaningful comparison of employment with non-agricultural sector. The
farm operator's Social Security Number/Employer Identification Number
is requested to assist in identifying duplication of names on the
Agency's List Frame.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(1) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(2) Disclosure may be made to a private firm for the purpose of
collating, analyzing, aggregating, or otherwise maintaining or
servicing the records in this system. Such contractor will be
required to maintain Privacy Act safeguards with respect to the
records.
(3) Disclosure may be made to State Statistical Office employees
performing functions for NASS pursuant to agreements between NASS and
their respective State governments.
(4) Disclosure may be made to cooperators and grantees performing
statistical research for NASS pursuant to cooperative agreements,
cost-reimbursement agreements, or grants between NASS and the
respective cooperators and grantees.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Questionnaires are retained in the State Statistical Offices
specified above. Machine readable data are locked in the MMDS file,
Orlando, Florida. Each office is able to access only its own files.
Retrievability:
Questionnaires are indexed by a List Sampling Frame record ID
assigned by each office or the location of the selected land areas.
Safeguards:
Questionnaires are kept in locked file cabinets in the offices
listed above. These offices are always locked when unoccupied.
Magnetic tapes are stored in an area to which access is limited to
authorized personnel of the MMDS network. The NASS contract with MMDS
contains provisions for (1) Network Data Integrity and Security, (2)
Physical Security, and (3) Data Security.
Retention and disposal:
Questionnaires are kept for a minimum of 30 days after the
primary survey is summarized. Edited raw data input for summary
programs are retained a minimum of 14 months on the MMDS network and
then destroyed.
System manager(s) and address:
The Deputy Administrator for Operations, NASS, USDA, Washington,
DC 20250-2000, or the State Statistician for each State Statistical
Office at the address specified above.
Notification procedure:
Any individual may request information as to whether the system
contains records pertaining to him or her by contacting the system
manager at the address specified above. The request for information
should contain: Name, address, name of system of records, and year
that the questionnaire was completed.
Record access procedures:
Same as notification procedure.
Contesting record procedures:
Any individual may obtain information as to the procedures for
contesting a record in this system which pertains to him or her by
submitting a request to the system manager specified above.
Record source categories:
Information in this system comes solely from farmers and ranchers
who responded to NASS's Agricultural Labor Surveys.
System exempted from certain provisions of the Act:
None.
#..USDA/NASS-5
#....System name: List Sampling Frame, USDA/NASS.
System location:
Input and output files are located in Headquarters (Washington,
DC) and State Statistical Offices at the following locations:
Montgomery, AL 36104
Palmer, AK 99645
Phoenix, AZ 85012
Little Rock, AR 72201
Sacramento, CA 95814
Lakewood, CO 80215
Dover, DE 19901
Orlando, FL 32803
Athens, GA 30613
Honolulu, HI 96814
Boise, ID 83712
Springfield, IL 62702
West Lafayette, IN 47907
Des Moines, IA 50309
Topeka, KS 66683
Louisville, KY 40202
Baton Rouge, LA 70806
Annapolis, MD 21401
Lansing, MI 48904
St. Paul, MN 55107
Jackson, MS 39204
Columbia, MO 65202
Helena, MT 59626
Lincoln, NE 68508
Reno, NV 89557
Concord, NH 03301
Trenton, NJ 08625
Las Cruces, NM 88001
Albany, NY 12235
Raleigh, NC 27611
Fargo, ND 58102
Columbus, OH 43215
Oklahoma City, OK 73105
Portland, OR 97204
Harrisburg, PA 17110
Columbia, SC 29201
Sious Falls, SD 57117
Nashville, TN 37204
Austin, TX 78701
Salt Lake City, UT 84116
Richmond, VA 23219
Olympia, WA 98501
Charleston, WV 25312
Madison, WI 53713
Cheyenne, WY 82001
Addresses of each State Statistical Office are listed in the
telephone directories of the respective cities under the heading
``United States Government, Department of Agriculture, National
Agricultural Statistics Service (NASS),'' or ``(State) Agricultural
Statistics Service.'' Magnetic tapes are located in the Martin
Marietta Data System (MMDS) file, Orlando, Florida.
Categories of individuals covered by the system:
Farmers and ranchers operating farms and ranches.
Categories of records in the system:
Farm operator's Social Security Number/Employer Identification
Number.
Authority for maintenance of the system:
7 U.S.C. 2204.
Purpose(s):
The farm operator's Social Security Number/Employer
Identification Number is maintained to assist in identifying
duplication of names between various probability list samples and
NASS's area frame surveys. Social Security Numbers are also used when
matching names currently on NASS's list sampling frame with lists
maintained by other governmental agencies as part of the NASS list
building and maintenance process.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(1) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(2) Data are provided to the Department of Commerce, Bureau of
the Census, for mail list development for periodic Census of
Agriculture.
(3) Disclosure may be made to a private firm for the purpose of
collating, analyzing, aggregating, or otherwise maintaining or
servicing the records in this system. Such contractor will be
required to maintain Privacy Act safeguards with respect to the
records.
(4) Disclosure may be made to State Statistical Office employees
performing functions for NASS pursuant to agreements between NASS and
their respective State governments.
(5) Disclosure may be made to cooperators and grantees performing
statistical research for NASS pursuant to cooperative agreements,
cost-reimbursement agreements, or grants between NASS and the
respective cooperators and grantees.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Input documents and output listings are retained in the State
Statistical Offices specified above. Machine readable name, address
and control data are located in the MMDS file, Orlando, Florida. Each
office is able to access only its own files.
Retrievability:
List Sampling Frame names are indexed by a List Sampling Frame
record ID assigned by each office. Each name also can be accessed by
its Social Security Number.
Safeguards:
Output listings of the List Sampling Frame names are kept in
locked file cabinets in the offices listed above. These offices are
always locked when unoccupied. Magnetic tapes are stored in an area
to which access is limited to authorized personnel of the MMDS
network. The NASS contract with MMDS contains provisions for (1)
Network Data Integrity and Security, (2) Physical Security, and (3)
Data Security.
Retention and disposal:
Source documents are kept for a minimum of 30 days after the
primary survey is summarized. The goal is to obtain information about
each List Frame unit at least once every 5 years. If not obtained
within this period, the unit may be removed from the active frame.
System manager(s) and address:
The Deputy Administrator for Operations, NASS, USDA, Washington,
DC 20250-2000, or the State Statistician for each State Statistical
Office at the address specified above.
Notification procedure:
Any individual may request information as to whether the system
contains records pertaining to him or her by contacting the system
manager at the address specified above. The request for information
should contain: Name, address, name of system of records, and year
that the questionnaire was completed.
Record access procedures:
Same as notification procedure.
Contesting record procedures:
Any individual may obtain information as to the procedures for
contesting a record in this system which pertains to him or her by
submitting a request to the system manager specified above.
Record source categories:
Names to update the List Frame are assembled from a variety of
sources. Annually, data from the County Estimates Survey,
Agricultural Survey Program, and other crop and livestock surveys are
major sources. A Criteria questionnaire is used when Social Security
Numbers/Employer Identification Numbers are missing or control data
are out of date.
System exempted from certain provisions of the Act:
None.
#..USDA/NASS-6
#....System name: Farm Costs and Returns Survey, USDA/NASS.
System location:
Survey questionnaires are located in State Statistical Offices at
the following locations:
Montgomery, AL 36104
Phoenix, AZ 85012
Little Rock, AR 72201
Sacramento, CA 95814
Lakewood, CO 80215
Orlando, FL 32803
Athens, GA 30613
Boise, ID 83712
Springfield, IL 62702
West Lafayette, IN 47907
Des Moines, IA 50309
Topeka, KS 66683
Louisville, KY 40202
Baton Rouge, LA 70806
Annapolis, MD 21401
Lansing, MI 48904
St. Paul, MN 55107
Jackson, MS 39204
Columbia, MO 65202
Helena, MT 59626
Lincoln, NE 68508
Reno, NV 89557
Concord, NH 03301
Trenton, NJ 08625
Las Cruces, NM 88001
Albany, NY 12235
Raleigh, NC 27611
Fargo, ND 58102
Columbus, OH 43215
Oklahoma City, OK 73105
Portland, OR 97204
Harrisburg, PA 17110
Columbia, SC 29201
Sioux Falls, SD 57117
Nashville, TN 37204
Austin, TX 78701
Salt Lake City, UT 84116
Richmond, VA 23219
Olympia, WA 98501
Charleston, WV 25312
Madison, WI 53713
Cheyenne, WY 82001
Addresses of each State Statistical Office are listed in the
telephone directories of the respective cities under the heading
``United States Government, Department of Agriculture, National
Agricultural Statistics Service (NASS),'' or ``(State) Agricultural
Statistics Service.'' Magnetic tapes are located in the Martin
Marietta Data System (MMDS) file, Orlando, Florida.
Categories of individuals covered by the system:
Farmers and ranchers selected from the Agency's List Sampling
Frame or operating in selected land areas.
Categories of records in the system:
Information on farm operator characteristics includes: (1) Age,
(2) sex, (3) race or national origin, and (4) level of education of
the operator and all persons living in the operator's house. The farm
operator's Social Security Number/Employer Identification Number is
requested. In the Labor and Wage section, the following information
is reported: (1) Average number of hours worked per week by the
operator; and (2) average number of hours worked per week by partners
and unpaid family workers. Information is also reported on the
following non-farm items: (1) Expenses such as food and household
supplies, housing and transportation, medical expenses, and other
family living expenses; (2) all non-farm related assets; (3) all
other debts, and (4) off-farm income by the operator and all members
of the operator's household.
Authority for maintenance of the system:
7 U.S.C. 2204.
Purpose(s):
Farm operator characteristics are part of the statistical
analysis of the survey. The farm operator's Social Security Number/
Employer Identification Number is used to identify duplication of
Other Popular 1997 Privacy Act Documents Documents:
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