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Privacy Act: [ USDA/OFM-5] Imprest Fund Payment System, USDA/OFM....


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   names on the Agency's List Frame. Agricultural labor and wage data, 
   and non-farm expenses, assets, debts, and income are part of the farm 
   budget system which measures the economic well-being of farmers.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       (2) Disclosure may be made to a private firm for the purpose of 
   collating, analyzing, aggregating, or otherwise maintaining or 
   servicing the records in this system. Such contractor will be 
   required to maintain Privacy Act safeguards with respect to the 
   records.
       (3) Disclosure may be made to State Statistical Office employees 
   performing functions for NASS pursuant to agreements between NASS and 
   their respective State governments.
       (4) Disclosure may be made to cooperators and grantees performing 
   statistical research for NASS pursuant to cooperative agreements, 
   cost-reimbursement agreements, or grants between NASS and the 
   respective cooperators and grantees.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: Questionnaires are retained in the State Statistical 
   Offices specified above. Machine readable data are located in the 
   MMDS file, Orlando, Florida. Each office is able to access only its 
   own files.
     Retrievability: 
       List questionnaires are indexed by a List Frame record ID 
   assigned by each office. Area frame questionnaires are identified by 
   location of the selected land areas.
     Safeguards: 
       Questionnaires are kept in locked file cabinets in the offices 
   listed above. These offices are always locked when unoccupied. 
   Magnetic tapes are stored in an area to which access is limited to 
   authorized personnel of the MMDS network. The NASS contract with MMDS 
   contains provisions for (1) Network Date Integrity and Security, (2) 
   Physical Security, and (3) Data Security.
     Retention and disposal: 
       Questionnaires are kept for 30 days after the primary survey is 
   summarized. Edited raw data input for summary program are retained 14 
   months on the MMDS network and then destroyed.
     System manager(s) and address:
       The Deputy Administrator for Operations, NASS, USDA, Washington, 
   DC 20250-2000, or the State Statistician for each State Statistical 
   Office at the address specified above.
     Notification procedure: 
       Any individual may request information as to whether the system 
   contains records pertaining to him or her by contacting the system 
   manager at the address specified above. The request for information 
   should contain: Name, address, name of system of records, and year 
   that the questionnaire was completed.
     Record access procedures: 
       Same as notification procedure.
     Contesting record procedures: 
       Any individual may obtain information as to the procedures for 
   contesting a record in this system which pertains to him or her by 
   submitting a request to the system manager specified above.
     Record source categories: 
       Information in this system comes solely from farmers and ranchers 
   who responded to NASS's Farm Costs and Returns Survey.
     System exempted from certain provisions of the Act:
       None.

                 Office of Budget, Planning and Evaluation

   #.. USDA/OBPE-1

   #....System name:  Committee Management Records System, USDA/OBPE.

     System location:  USDA, Office of Budget, Planning and Evaluation, 
   Management Division, Washington, DC 20250.
     Categories of individuals covered by the system:  All individuals 
   who are public members of USDA advisory committees are included in 
   this system of records.
     Categories of records in the system:  The system consists of 
   membership listings by committee name, State, ethnic affiliation, and 
   female members. Keypunch cards are the basis for some of the above 
   listings.
     Authority for maintenance of the system:  5 U.S.C. App. 1.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Maintained as a 
   means of responding to Congressional inquiries for names and numbers 
   of citizens serving on committees from a particular State. 
   ``Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in notebooks and on keypunch 
   cards.
     Retrievability:  Records are indexed by names of individuals and by 
   committee name.
     Safeguards:  Records contain no sensitive information and are kept 
   in regular office files.
     Retention and disposal:  Records are retained until committee 
   membership is changed. Obsolete listings are sent to the USDA 
   historian.
     System manager(s) and address:  Assistant Director, Management, 
   Office of Budget, Planning and Evaluation, USDA, Washington, DC 
   20250, 202-447-6111.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him, from the System Manager. A 
   request for information pertaining to an individual should contain 
   the individual's name, address, and name of the committee on which he 
   is serving.
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to records in this system which 
   pertain to him by submitting a written request to the System Manager.
     Contesting record procedures:  Any individaul may obtain 
   information as to the procedures for contesting a record in the 
   system which pertains to him by submitting a request to the System 
   Manager.
     Record source categories:  Information in this system is collected 
   by USDA agencies from published reference books (Who's Who, etc.), 
   from organizations which make recommendations of possible members, 
   and from the prospective members.

                     Office of Civil Rights Enforcement

   #..USDA/OCRE-1

   #....System name: 

       Program Discrimination Complaints, USDA/OCRE-1.
     System location: 
       Program discrimination complaint files are maintained in the 
   United states Department of Agriculture (USDA), Office of Civil 
   Rights Enforcement (OCRE), and in the civil rights compliance office 
   of the agency with respect to which the complaint of discrimination 
   was filed (see appendix A).
     Categories or individuals covered by the system: 
       Individuals who file complaints on their behalf, or on the behalf 
   of a group or class of persons, alleging discrimination in USDA 
   federally assisted or federally conducted programs or activities.
     Categories of records in the system: 
       The system consists of complete files (i.e., complaints, agency 
   responses to complaint related correspondence inquiries, and 
   investigatory reports) on initial inquiries made by personnel of OCRE 
   and the agencies involved with complaints. The files, where 
   appropriate, may include investigatory reports complied by OCRE or 
   the agency involved.
     Authority for maintenance of the system: 
       5 U.S.C. 301; 42 U.S.C. 2000d, et seq.; 42 U.S.C. 3608(d); 42 
   U.S.C. 12101, et seq.; 20 U.S.C. 1681, et seq.; 29 U.S.C. 794; 15 
   U.S.C. 1691, et seq.; and 7 U.S.C. 2011, et seq.
   Purpose(s): 
       This system is established to maintain records relating to the 
   processing of program discrimination complaints.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Disclosure may be made to the United States Department of 
   Justice (DOJ), a court or other tribunal, or another party before 
   such tribunal, when USDA, any component thereof, or any employee in 
   his or her individual capacity where DOJ (or USDA where it is 
   authorized to do so) has agreed to represent the employee, or the 
   United States where USDA determines that the litigation is likely to 
   affect directly the operations of USDA or any of its components, is a 
   party to the litigation or has an interest in such litigation, and 
   USDA determines that the use of such records by DOJ, the court or 
   other tribunal, or the other party before such tribunal is relevant 
   and necessary to the litigation; provided, however, that in each 
   case, USDA determines that such disclosure is compatible with the 
   purpose for which the records were collected.
       (2) In the event that material in this system indicates a 
   violation of law, whether civil or criminal or regulatory in nature, 
   and whether arising by general statute, or by regulation, rule or 
   order issued pursuant thereto, the relevant records may be disclosed 
   to the appropriate agency, whether Federal, State, local, or foreign, 
   charged with the responsibility of investigation or prosecuting such 
   violation or charged with enforcing or implementing the statute, or 
   rule, regulation, or order issued pursuant thereto.
       (3) Disclosure may be made to a Congressional office from the 
   record of an individual in response to an inquiry from the 
   Congressional office made at the request of that individual.
       (4) Disclosure may be made to the United States Civil Rights 
   Commission in response to its request for information.
     Policies and practices for storing, retrieving, retaining, and 
   disposing of records in the system:  
     Storage: 
       Records maintained by OCRE are stored in file folders at the 
   address listed above; records maintained by the particular USDA 
   agency involved are stored in file folders at the respective civil 
   rights compliance office.
     Retrievability: 
       Records are indexed by name of complainant, agency, and address.
     Safeguards: 
       Records are kept in file cabinets in the office listed above. 
   This office is always locked when unoccupied. Access to and use of 
   these records are limited to those persons whose official duties 
   require such access.
     Retention and disposal: 
       Records are maintained for a period of 3-years, after which they 
   are sent to the National Archives and Records Administration, 
   Washington, DC 20408.
     System manager(s) and address:
       David Montoya, Director, Office of Civil Rights Enforcement, Room 
   1322-South Building, 14th and Independence Avenue, SE, Washington, DC 
   20250-9400. Within the agency with respect to which the complaint of 
   discrimination was filed, the System Manager is the head of the 
   office of civil rights compliance or other official designated as 
   responsible for administration and enforcement of program non-
   discrimination laws and regulations.
     Notification procedure:
       Any individual may request information regarding this system of 
   records from the System Manager. The request should be in writing.
     Record access procedures:
       An individual who wishes to request access to records in the 
   system should submit a written request to the System Manager in an 
   envelope marked ``Privacy Act Request''.
     Contesting record procedures:
       An individual desiring to contest or amend information maintained 
   in the system should direct the request to the System Manager. The 
   request should include, as appropriate, the reasons for contesting 
   it, and the proposed amendment to the information sought. The 
   regulations governing the contesting of contents of records and 
   appealing initial determinations of such requests are set forth at 7 
   CFR 1.110-1.123.
     Record source categories:
       Information in this system comes primarily from documents 
   submitted by or obtained from agency personnel, complainants, 
   witnesses, program participants and nonparticipants, investigative 
   personnel, and community leaders. Information in these records is 
   also obtained directly from the individuals in the system.
     Systems exempted from certain provisions of the Act:
       Pursuant to subsection (k)(2) of the Privacy Act, 5 U.S.C. 
   552a(k)(2), this system of records is exempt from subsection (c)(3), 
   (d), (e)(1), (e)(4)(G), (e)(4)(H), and (f) of the Act.

                                Appendix A

         Agricultural Marketing Service, Equal Opportunity Staff, Room 
   3068-S, 14th and Independence Ave., SW, Washington, DC 20250.
         Animal Plant and Health Inspection Services, Equal Opportunity 
   Staff, Room 1131-S, 14th and Independence Ave., SW, Washington, DC 
   20250
         Agricultural Stabilization and Conservation Service, Equal 
   Opportunity Staff, Room 5079-S, 14th and Independence Ave., SW, 
   Washington, DC 20250.
         Cooperative State Research Service, Equal Opportunity Staff, 
   901 D Street, SW, Room 348 Aero Space Bldg., Washington, DC 20250.
         Extension Service, Equal Opportunity Staff, Room 3912-S, 14th 
   and Independence Ave., SW, Washington, DC 20250.
         Federal Crop Insurance Corporation, Equal Opportunity Staff, 
   2101 L Street NW, Suite 500, Washington, DC 20037
         Farmers Home Administration, Equal Opportunity Staff, 501 
   School Street, SW, Second Floor, Washington, DC 20024.
         Food and Nutrition Services, Equal Opportunity Staff, 3101 Park 
   Center Drive, Suite 203 B, Alexandria, VA 22302
         Forest Service, Equal Opportunity Staff, 1621 Northkent St., 
   Room 5100, Rosslyn, VA 22209
         Food Safety and Inspection Service, Equal Opportunity Staff, 
   Room 109 Annex Bldg., Washington, DC 20250
         Rural Electrification Administration, Equal Opportunity Staff, 
   Room 1239-S, 14th and Independence Ave., SW, Washington, DC 20250
         Soil Conservation Service, Equal Opportunity Staff, Room d4248-
   S, 14th and Independence Ave., SW, Washington, DC 20250.

                         National Appeals Division

   #..USDA/NAD-1

   #....System name: Participant Appeals, USDA/National Appeals Division 
      (NAD).

     System location:  Natonal Appeals Division, Regional Offices: 
   Eastern Regional Office, 3500 DePauw Boulevard, Suite 2052, 
   Indianapolis, Indiana 46268; Southern Regional Office, 7777 Walnut 
   Grove Road, LLB-1, Memphis, Tennessee 38120; and Western Regional 
   Office, 730 Simms, Suite 386, Golden, Colorado 80490-4798.
     Categories of individuals covered by the system:  Program 
   participants who file an appeal because of a covered adverse decision 
   by a covered agency: Farm Service Agency, the Natural Resources 
   Conservation Service, Rural Development, Rural Utilities Service, 
   Rural Housing Service, Rural Business-Cooperative Service, or a 
   state, county, or area committee established under section 8(b)(5) of 
   the Soil Conservation and Domestic Allotment Act (16 U.S.C. 
   5901(b)(5)).
     Categories of records in the system:  The system consists of 
   complete files on appeals, including materials maintained and 
   submitted by an agency related to an adverse decision; any 
   information, correspondence, or documentation submitted by an 
   appellant or the agency during the appeals process; and any 
   statements of witnesses, tape recordings, or written transcripts of 
   the hearings. Unless specifically requested, a written transcript is 
   not normally prepared.
     Authority for maintenance of the system:  7 U.S.C. 6991, et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  USDA will refer 
   records in this system: (1) To the appropriate agency, whether 
   Federal State, local; or foreign, charged with the responsibility of 
   investigating or prosecuting a violation of law, or of enforcing or 
   implementing a statute, rule, regulation, or order issued pursuant 
   thereto, when information available indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute, or by rule, 
   regulation, or order issued pursuant thereto; (2) to a court, 
   magistrate, or administrative tribunal, or to opposing counsel, in a 
   proceeding before any of the above, for purposes of filing the 
   official administrative record on discovery, which are relevant to 

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