Privacy Act: [ USDA/OFM-5] Imprest Fund Payment System, USDA/OFM....

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       31 U.S.C. 3322, and 3321; I TFM 4-3000.
   Purpose(s): 
       The records in this system are used to process advances and 
   reimbursement vouchers for imprest fund cashiers and chiefs of field 
   parties.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing a 
   statute, or rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to the Department of Justice when (a) the agency, or 
   any component thereof; or (b) any employee of the agency in his or 
   her official capacity; or (c) any employee of the agency in his or 
   her individual capacity where the Department of Justice has agreed to 
   represent the employee; or (d) the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to the litigation or has an interest in 
   such litigation, and the use of such records by the Department of 
   Justice is deemed by the agency to be relevant and necessary to the 
   litigation, providing, however, that in each case, the agency 
   determines that disclosure of the records to the Department of 
   Justice is a use of the information that is compatible with the 
   purpose for which the records were collected.
       (3) Disclosure in a proceeding before a court or adjudicative 
   body before which the agency is authorized to appear, when (a) the 
   agency, or any component thereof; or (b) any employee of the agency 
   in his or her individual capacity; or (c) any employee of the agency 
   in his or her individual capacity where the Department of Justice has 
   agreed to represent the employee; or (d) the United States, where the 
   agency determines that litigation is likely to affect the agency or 
   any of its components, is a party to the litigation or has an 
   interest in such litigation, and the use of such records by the 
   Department of Justice is deemed by the agency to be relevant and 
   necessary to the litigation, providing, however, that in each case, 
   the agency determines that disclosure of the records to the 
   Department of Justice is a use of the information that is compatible 
   with the purpose for which the records were collected.
       (4) Disclosure may be made to a congressional office from the 
   record of an individual in response to any inquiry from the 
   congressional office made on behalf of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained on microfilm cartridges, magnetic tape 
   files, disk files, and file folders.
     Retrievability: 
       Records are retrieved primarily by social security number of the 
   individual cashier, alternate cashier, or chief of party; and 
   secondarily by imprest fund number.
     Safeguards: 
       Magnetic tapes files and disk files are kept in a locked computer 
   room and tape library which can be accessed by authorized personnel 
   only. File folders are maintained in secured areas with access by 
   authorized personnel only. Disk files are password protected to limit 
   access to authorized personnel only. On-line access by National 
   Finance Center and agency personnel is password protected.
     Retention and disposal: 
       Master history magnetic tapes are retained in accordance with a 
   tape library management schedule. Manual records are transferred to 
   the Federal Records Center for storage and disposition in accordance 
   with General Services Administration regulations.
     System manager(s) and address: 
       Director, National Finance Center, OFM, USDA, PO Box 60,000, New 
   Orleans, Louisiana 70160.
     Notification procedure: 
       Any individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to him/her from the System Manager. A request for 
   information pertaining to an individual should be in writing and 
   should contain: Name, address, social security number and particulars 
   involved (i.e., date and type of document in question, etc.).
     Record access procedures: 
       Any individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to him/her by 
   submitting a written request to the System Manager.
     Contesting record procedures: 
       Any individual may obtain information on procedures for 
   contesting a record in the system that pertains to him/her by 
   submitting a written request to the System Manager.
     Record source categories: 
       Information in this system is derived from documents submitted by 
   USDA agencies.

   #.. USDA/OFM-6

   #....System name: Uniform Allowance System, USDA/OFM.

     System location: 
       National Finance Center, OFM, USDA, New Orleans, Louisiana 70160.
     Categories of individuals covered by the system: 
       All USDA employees (except Forest Service) entitled to and 
   receiving allowances for the purchase of uniforms. Forest Service 
   employees are covered by another system of records, USDA/FS-3, 
   Uniform Allowance System, published in the Federal Register on 
   October 20, 1986 (Vol. 51, No. 202 p. 37208).
     Categories of records in the system: 
       This system consists of complete files on advances, accruals, and 
   payments to individuals within the Department for uniform allowances.
     Authority for maintenance of the system: 
       5 U.S.C. 301 and 5 U.S.C. 5901 through 5903.
   Purpose(s): 
       The records in this system are used to process advances, 
   accruals, and payments of uniform allowance.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing the 
   statute, rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to the Department of Justice when (a) the agency, or 
   any component thereof; or (b) any employee of the agency in his or 
   her official capacity; or (c) any employee of the agency in his or 
   her individual capacity where the Department of Justice has agreed to 
   represent the employee; or (d) the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to the litigation or has an interest in 
   such litigation, and the use of such records by the Department of 
   Justice is deemed by the agency to be relevant and necessary to the 
   litigation, providing, however, that in each case, the agency 
   determines that disclosure of the records to the Department of 
   Justice is a use of the information that is compatible with the 
   purpose for which the records were collected.
       (3) Disclosure in a proceeding before a court or adjudicative 
   body before which the agency is authorized to appear, when (a) the 
   agency, or any component thereof; or (b) any employee of the agency 
   in his or her official capacity; or (c) any employee of the agency in 
   his or her individual capacity where the Department of Justice has 
   agreed to represent the employee; or (d) the United States, where the 
   agency determines that litigation is likely to affect the agency or 
   any of its components, is a party to the litigation or has an 
   interest in such litigation, and the use of such records by the 
   Department of Justice is deemed by the agency to be relevant and 
   necessary to the litigation, providing, however, that in each case, 
   the agency determines that disclosure of the records to the 
   Department of Justice is a use of the information that is compatible 
   with the purpose for which the records were collected.
       (4) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made on behalf of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained on computer tapes, disks and in file 
   folders at the National Finance Center addressed above.
     Retrievability: 
       Records are indexed by name and social security number of 
   individual employee.
     Safeguards: 
       Magnetic tape files and disk files are kept in a locked computer 
   room and tape library which can be accessed by authorized personnel 
   only. File folders are maintained in secured areas with access by 
   authorized personnel only. Disk files are password protected to limit 
   access to authorized personnel. On-line access by National Finance 
   Center and agency personnel is password protected.
     Retention and disposal: 
       Master history magnetic tapes are retained in accordance with a 
   tape library management schedule. Manual records are transferred for 
   storage and disposition to the Federal Records Center in accordance 
   with General Services Administration regulations.
     System manager(s) and address: 
       Director, National Finance Center, OFM, USDA, PO Box 60,000, New 
   Orleans, Louisiana 70160.
     Notification procedure: 
       Any individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to him/her from the System Manager. A request for 
   information pertaining to an individual should be in writing and 
   should contain: Name, address, social security number and particulars 
   involved.
     Record access procedures: 
       Any individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to him/her by 
   submitting a written request to the System Manager.
     Contesting record procedures: 
       Any individual may obtain information as to the procedures for 
   contesting a record in the system which pertains to him/her by 
   submitting a request to the System Manager.
     Record source categories: 
       Information in this system comes from USDA agency records.

   #.. USDA/OFM-7

   #....System name: SF-1099 Reporting System, USDA/OFM.

     System location: 
       National Finance Center, OFM, USDA, New Orleans, Louisiana 70160.
     Categories of individuals covered by the system: 
       Individuals (excluding USDA employees) who receive payments in 
   the form of rents, royalties, prizes or awards; individuals 
   (excluding USDA employees) who receive payments for non-personal 
   service contracts, commissions, or compensation for services which 
   are subject to SF-1099 reporting requirements.
     Categories of records in the system: 
       The automated system establishes a master file containing the 
   individual's name, address, social security number (or employer 
   identification number), ZIP code, amount of payment, and other 
   information necessary to accurately identify covered payment 
   transactions applicable to SF-1099 reporting requirements.
     Authority for maintenance of the system: 
       26 U.S.C. 6011 and 6109, and 26 CFR 301.6109-1.
   Purpose(s): 
       The records in this system are used to accumulate payments made 
   to individuals that are subject to Form 1099 tax reporting.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Referral to the appropriate agency, whether Federal, State, 
   local or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing a 
   statute, or rule, regulation or order issued pursuant thereto, of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation or order issued 
   pursuant thereto.
       (2) Referral to the Department of Justice when (a) the agency, or 
   any component thereof; or (b) any employee of the agency in his or 
   her official capacity; or (c) any employee of the agency in his or 
   her individual capacity where the Department of Justice has agreed to 
   represent the employee; or (d) the United States, where the agency 
   determines that litigation is likely to affect the agency or any of 
   its components, is a party to the litigation or has an interest in 
   such litigation, and the use of such records by the Department of 
   Justice is deemed by the agency to be relevant and necessary to the 
   litigation, providing, however, that in each case, the agency 
   determines that disclosure of the records to the Department of 
   Justice is a use of the information that is compatible with the 
   purpose for which the records were collected.
       (3) Disclosure in a proceeding before a court or adjudicative 
   body before which the agency is authorized to appear, when (a) the 
   agency, or any component thereof; or (b) any employee of the agency 
   in his or her official capacity; or (c) any employee of the agency in 
   his or her individual capacity where the Department of Justice has 
   agreed to represent the employee; or (d) the United States, where the 
   agency determines that litigation is likely to affect the agency or 
   any of its components, is a party to the litigation or has an 
   interest in such litigation, and the use of such records by the 
   Department of Justice is deemed by the agency to be relevant and 
   necessary to the litigation, providing, however, that in each case, 
   the agency determines that disclosure of the records to the 
   Department of Justice is a use of the information that is compatible 
   with the purpose for which the records were collected.
       (4) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made on behalf of the individual.
       (5) Information from this system of records will be forwarded to 
   the Internal Revenue Service for income tax purposes.
       (6) Release of information to other USDA agencies for internal 
   processing purposes.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained on computer tapes, disks and in file 
   folders at the National Finance Center addressed above.
     Retrievability: 
       Records are retrieved by social security or employee 
   identification number.
     Safeguards: 
       Magnetic tape files and disk files are kept in a locked computer 
   room and tape library which can be accessed by authorized personnel 
   only. File folders are maintained in secured areas with access by 
   authorized personnel only. Disk files are password protected to limit 
   access to authorized personnel only. On-line access by National 
   Finance Center and agency personnel is password protected.
     Retention and disposal: 
       Master history magnetic tapes are retained in accordance with a 
   tape library management schedule. Manual records are transferred to 
   the Federal Records Center for storage and disposition in accordance 
   with General Services Administration regulations.
     System manager(s) and address: 
       Director, National Finance Center, OFM, USDA, PO Box 60,000, New 
   Orleans, Louisiana 70160.
     Notification procedure: 
       Any individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to him/her from the System Manager. A request for 
   information pertaining to an individual should be in writing and 
   should contain: Name, address, social security number and particulars 
   involved (i.e., transaction dates, copies of relevant transaction 
   documentation, etc.).
     Record access procedures: 
       Any individual may obtain information as to the procedures for 
   gaining access to a record in the system which pertains to him/her by 
   submitting a written request to the System Manager.
     Contesting record procedures: 
       Any individual may obtain information as to the procedures for 
   contesting a record in the system which pertains to him/her by 
   submitting a written request to the System Manager.
     Record source categories: 
       Information in this system comes primarily from individuals who 

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