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Privacy Act: [ USDA/OFM-5] Imprest Fund Payment System, USDA/OFM....


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




     Record access procedures: 
       Same as notification procedure.
     Contesting record procedures: 
       Any individual may obtain information as to the procedures for 
   contesting a record in this system which pertains to him or her by 
   submitting a request to the system manager specified above.
     Record source categories: 
       Information in this system comes from time and mileage forms 
   (ADM-008, ADM-009, and NAS-011), attendance forms, and employment 
   forms (SF-171 and NAS-001).
     Exemptions claimed for the system:
       None.

   #..USDA/NASS-2

   #....System name: Agricultural Survey Program, USDA/NASS.

     System location: 
       Completed survey questionnaire forms are located in State 
   Statistical Offices at the following locations:

          Montgomery, AL 36104
         Phoenix, AZ 85012
         Little Rock, AR 72201
         Sacramento, CA 95814
         Lakewood, CO 80215
         Orlando, FL 32803
         Athens, GA 30613
         Honolulu, HI 96814
         Boise, ID 83712
         Springfield, IL 62702
         West Lafayette, IN 47907
         Des Moines, IA 50309
         Topeka, KS 66683
         Louisville, KY 40202
         Baton Rouge, LA 70806
         Annapolis, MD 21401
         Lansing, MI 48904
         St. Paul, MN 55107
         Jackson, MS 39204
         Columbia, MO 65202
         Helena, MT 59626
         Lincoln, NE 68508
         Reno, NV 89557
         Concord, NH 03301
         Trenton, NJ 08625
         Las Cruces, NM 88001
         Albany, NY 12235
         Raleigh, NC 27611
         Fargo, ND 58102
         Columbus, OH 43215
         Oklahoma City, OK 73105
         Portland, OR 97204
         Harrisburg, PA 17110
         Columbia, SC 29201
         Sioux Falls, SD 57117
         Nashville, TN 37204
         Austin, TX 78701
         Salt Lake City, UT 84116
         Richmond, VA 23219
         Olympia, WA 98501
         Charleston, WV 25312
         Madison, WI 53713
         Cheyenne, WY 82001

       Addresses of each State Statistical Office are listed in the 
   telephone directories of the respective cities under the heading 
   ``United States Government, Department of Agriculture, National 
   Agricultural Statistics Service (NASS),'' or ``(State) Agricultural 
   Statistics Service.'' Magnetic tapes are located in the Martin 
   Marietta Data System (MMDS) file, Orlando, Florida.
     Categories of individuals covered by the system: 
       Farmers and ranchers operating in selected small land areas and a 
   sample of farmers and ranchers selected from the Agency's List 
   Sampling Frame.
     Categories of records in the system: 
       Farm operator's Social Security Number/Employer Identification 
   Number.
     Authority for maintenance of the system: 
       7 U.S.C. 2204.
   Purpose(s): 
       The Farm Operator's Social Security Number/Employer 
   Identification Number is requested to assist in identifying 
   duplication of names on the Agency's List Frame.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Data are provided to the Department of Commerce, Bureau of 
   the Census, for mail list evaluation for periodic Census of 
   Agriculture.
       (2) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       (3) Disclosure may be made to a private firm for the purpose of 
   collating, analyzing, aggregating, or otherwise maintaining or 
   servicing the records in this system. Such contractor will be 
   required to maintain Privacy Act safeguards with respect to the 
   records.
       (4) Disclosure may be made to State Statistical Office employees 
   performing functions for NASS pursuant to agreements between NASS and 
   their respective State governments.
       (5) Disclosure may be made to cooperators and grantees performing 
   statistical research for NASS pursuant to cooperative agreements, 
   cost-reimbursement agreements, or grants between NASS and the 
   respective cooperators and grantees.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Questionnaires are retained in the State Statistical Offices 
   specified above. Machine readable data are located in the MMDS file, 
   Orlando, Florida. Each office is able to access only its own files.
     Retrievability: 
       Questionnaires and magnetic tapes are indexed by the location of 
   the selected small land areas or by a List Sampling Frame record ID 
   assigned by each office.
     Safeguards: 
       Questionnaires are kept in locked file cabinets in the offices 
   listed above. These offices are always locked when unoccupied. 
   Magnetic tapes are stored in an area to which access is limited to 
   authorized personnel of the MMDS network. The NASS contract with MMDS 
   contains provisions for (1) Network Data Integrity and Security, (2) 
   Physical Security, and (3) Data Security.
     Retention and disposal: 
       Questionnaires are kept for 30 days after the primary survey is 
   summarized. Edited raw data input for summary programs are retained 
   14 months on the MMDS network and then destroyed.
     System manager(s) and address:
       The Deputy Administrator for operations, NASS, USDA, Washington, 
   DC 20250-2000, or the State Statistician for each State Statistical 
   Office at the address specified above.
     Notification procedure: 
       Any individual may request information as to whether the system 
   contains records pertaining to him or her by contacting the system 
   manager at the address specified above. The request for information 
   should contain: Name, address, name of system of records, and year 
   that the questionnaire was completed.
     Record access procedures: 
       Same as notification procedure.
     Contesting record procedures: 
       Any individual may obtain information as to the procedures for 
   contesting a record in this system which pertains to him or her by 
   submitting a request to the system manager specified above.
     Record source categories: 
       Information in this system comes solely from farmers and ranchers 
   who responded to NASS's Agricultural Survey Program.
     System claimed from certain provisions of the Act:
       None.

   #..USDA/NASS-3

   #....System name: Personnel Data Base, USDA/NASS.

     System location: 
       Input coding sheets and output listings are stored in the 
   Personnel Division, Economics Management Staff, USDA, Washington, DC 
   20250-3500. Magnetic tapes are located in the Martin Marietta Data 
   System (MMDS) file, Orlando, Florida.
     Categories of individuals covered by the system: 
       Employees in the following position classification series: 334, 
   1529, and 1530.
     Categories of records in the system: 
       Employee's Social Security Number, job series, grade, age, 
   service computation date, beginning date of work for National 
   Agricultural Statistics Service (NASS), work experience, training, 
   and awards.
     Authority for maintenance of the system: 
       5 U.S.C. 301.
   Purpose(s): 
       To maintain an employment record on each employee of NASS in the 
   classification series listed above.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       (1) Disclosure may be made to the Department of Justice (DOJ), to 
   a court, or other tribunal, or another party before such tribunal, 
   when NASS, any component thereof, or any employee of NASS in his or 
   her official capacity, any NASS employee in his or her individual 
   capacity where DOJ (or NASS where it is authorized to do so) has 
   agreed to represent the employee, or the United States where NASS 
   determines that the litigation is likely to directly affect the 
   operations of NASS or any of its components, is a party to litigation 
   or has an interest in such litigation, and NASS determines that the 
   use of such records by DOJ, the court or other tribunal, or the other 
   party before such tribunal is relevant and necessary to the 
   litigation, provided, however, that in each case, NASS determines 
   that such disclosure is compatible with the purposes for which the 
   records were collected.
       (2) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       (3) Disclosure may be made to a private firm for the purpose of 
   collating, analyzing, aggregating, or otherwise maintaining or 
   servicing the records of this system. Such contractor will be 
   required to maintain Privacy Act safeguards with respect to the 
   records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Input coding sheets and output listings are stored in the office 
   specified above. Machine readable data are located in the MMDS file, 
   Orlando, Florida.
     Retrievability: 
       Records are indexed by Social Security Number.
     Safeguards: 
       Source documents are kept in locked file cabinets in the offices 
   listed above. Magnetic tapes are stored in an area to which access is 
   limited to authorized personnel of the MMDS network. The NASS 
   contract with MMDS contains provisions for (1) Network Data Integrity 
   and Security, (2) Physical Security, and (3) Data Security.
     Retention and disposal: 
       A review is made each quarter. Records which are no longer needed 
   are destroyed.
     System manager(s) and address:
       Administrator, NASS, USDA, Washington, DC 20250-2000.
     Notification procedure: 
       Any individual may request information as to whether the system 
   contains records pertaining to him or her by contacting the system 
   manager at the address specified above. A written request for 
   information should contain: Name, address, name of system of records, 
   and any other pertinent information that will help identify the file.
     Record access procedures: 
       Same as notification procedure.
     Contesting record procedures: 
       Any individual may obtain information as to the procedures for 
   contesting a record in this system which pertains to him or her by 
   submitting a request to the system manager specified above.
     Record source categories: 
       Information in this system comes from SF-52, Request for 
   Personnel Action; SF-182, Request, Authorization, Agreement and 
   Certification of Training; and AD-287-2, Recommendation and Approval 
   of Cash Award or Quality Increase.
     System exempted from certain provisions of the Act:
       None.

   #..USDA/NASS-4

   #....System name: Agricultural Labor Survey, USDA/NASS.

     System location: 
       Survey questionnaires are located in State Statistical Offices at 
   the following locations:

         Montgomery, AL 36104
         Palmer, AK 99645
         Phoenix, AZ 85012
         Little Rock, AR 72201
         Sacramento, CA 95814
         Lakewood, CO 80215
         Orlando, FL 32803
         Athens, GA 30613
         Honolulu, HI 96814
         Boise, ID 83712
         Springfield, IL 62702
         West Lafayette, IN 47907
         Des Moines, IA 50309
         Topeka, KS 66683
         Louisville, KY 40202
         Baton Rouge, LA 70806
         Annapolis, MD 21401
         Lansing, MI 48904
         St. Paul, MN 55107
         Jackson, MS 39204
         Columbia, MO 65202
         Helena, MT 59626
         Lincoln, NE 68508
         Reno, NV 89557
         Concord, NH 03301
         Trenton, NJ 08625
         Las Cruces, NM 88001
         Albany, NY 12235
         Raleigh, NC 27611
         Fargo, ND 58102
         Columbus, OH 43215
         Oklahoma City, OK 73105
         Portland, OR 97204
         Harrisburg, PA 17110
         Columbia, SC 29201
         Sioux Falls, SD 57117
         Nashville, TN 37204
         Austin, TX 78701
         Salt Lake City, UT 84116
         Richmond, VA 23219
         Olympia, WA 98501
         Charleston, WV 25312
         Madison, WI 53713
         Cheyenne, WY 82001

       Addresses of each State Statistical Office are listed in the 
   telephone directories of the respective cities under the heading 
   ``United States Government, Department of Agriculture, National 
   Agricultural Statistics Service (NASS),'' or ``(State) Agricultural 
   Statistics Service.'' Magnetic tapes are located in the Martin 
   Marietta Data System (MMDS) file, Orlando, Florida.
     Categories of individuals covered by the system: 
       A sample of farmers and ranchers selected from the Agency's List 

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