Home > 1997 Privacy Act Documents > Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....
Authority for maintenance of the system: 16 U.S.C. 478, 482, 495,
and 520; 30 U.S.C. 22-47, 141-42, 181, 351-59, 601-02, 611-15, 621,
701-08; 7 CFR 2.31.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: Referral to (1)
Department of Justice or United States Attorney for institution of
ejectment or similar actions or to bring or defend quiet title
actions or other litigation pertaining to actual or claimed mineral
rights, uses, or reservations; (2) Department of the Interior for
performance of its functions under the foregoing-cited authority and
related laws and for administrative determinations regarding the
validity of mining claims; (3) evaluation and preparation of proposed
mineral contests. Disclosure may be made to a congressional office
from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Records are maintained in file folders at the applicable
address listed above.
Retrievability: Records are indexed by the name of the individual
on whom the file is primarily maintained.
Safeguards: All records are kept in locked offices. Investigation
reports, personnel files, and other sensitive materials are also kept
in locked drawers.
Retention and disposal: Records are retained up to five years
after file is closed, then are destroyed unless retained for research
value.
System manager(s) and address: Director, Natural Resources
Division, OGC, USDA, Washington, DC 20250, or the appropriate
Regional Attorney or Attorney in Charge at the applicable address
specified in the foregoing.
Notification procedure: Any individual may request information
regarding this system of records, or information as to whether the
system contains records pertaining to him from the System Manager, or
from the appropriate Regional Attorney or Attorney in Charge at the
applicable address listed above. If the specific location of the
record is not known, the individual should address his request to the
Director, Natural Resources Division, who, if necessary, will refer
it to the appropriate field office. A request for information
pertaining to an individual should contain: Name, address, and
particulars involved (i.e., the date of action giving rise to the
claim, date claim was filed, correspondence, etc.).
Record access procedures: Any individual may obtain information as
to the procedures for gaining access to a record in the system which
pertains to him by submitting a written request to the appropriate
official referred to in the preceding paragraph.
Contesting record procedures: Any individual may contest a record
in the system by using the same procedures as those for requesting
access.
Record source categories: Primarily the individuals in the system,
agency employees, witnesses, attorneys, Department of the Interior
employees and Administrative Law Judges, and investigative personnel.
#.. USDA/OGC-60
#....System name: Program Cooperators--Soil Conservation Service--
USDA/OGC.
System location: Office of the General Counsel, Natural Resources
Division, USDA, Washington, DC 20250. Offices of Regional Attorneys
and Attorneys in Charge, Office of the General Counsel, USDA:
Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver,
Colorado; Harrisbury, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San
Francisco, California; Santurce, Puerto Rico; Shawnee Mission,
Kansas; Stillwater, Oklahoma; Temple, Texas.
Addresses of each field office are listed in the telephone
directories of the respective cities listed above under the heading
``United States Government, Department of Agriculture, Office of the
General Counsel.''
Categories of individuals covered by the system: Persons applying
for or receiving financial aid, engineering services, advice or
assistance under Soil Conservation Service (SCS) - sponsored or
financed programs; parties or potential parties to litigation or
administrative hearings involving SCS-sponsored or financed programs;
and parties contracting with soil conservation districts and similar
organizations formed pursuant to state laws to pursue programs of
watershed protection, flood prevention or soil conservation with the
assistance of SCS.
Categories of records in the system: Partial or complete records,
files on individual cases, sometimes including legal opinions, deeds,
contracts, permits, title evidence, investigation reports, legal
opinions, affidavits, pleadings, correspondence, transcripts and
related documents.
Authority for maintenance of the system: 16 U.S.C. 590a-590f,
1001-1011; 5 U.S.C. 301; 44 U.S.C. 3101; 7 CFR 2.31.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: Referral to (1)
the United States Attorney or Department of Justice for the
investigation or prosecution of a violation of law, or for the
enforcement or implementation of statutes, rules, regulations or
orders issued pursuant thereto, or for the defense of suits brought
against the Department of Agriculture, the Soil Conservation Service,
cooperating local organization or officers thereof; (2) a court,
magistrate or administrative tribunal, or to assigning or opposing
counsel in a proceeding before any of the above; (3) title companies
for title evidence; and (4) appropriate state and local officials for
filing or recording. Disclosure may be made to a congressional office
from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Records are maintained in file folders at the applicable
address listed above.
Retrievability: Records are indexed by the name of the individual
on whom the file is primarily maintained or, in some instances,
cross-indexed by the names of other individuals mentioned in the
files.
Safeguards: Records are kept in locked offices, with pending case
files and investigation reports being kept in locked drawers.
Retention and disposal: Records are retained up to 5 years after
case is closed, then are destroyed unless retained for research
value.
System manager(s) and address: Director, Natural Resources
Division, OGC, USDA, Washington, DC 20250, or the appropriate
Regional Attorney or Attorney in Charge at the applicable address
listed above.
Notification procedure: Any individual may request information
regarding this system of records, or information as to whether the
system contains records pertaining to him from the System Manager, or
from the appropriate Regional Attorney or Attorney in Charge at the
applicable address listed above. If the specific location of the
record is not known, the individual should address his request to the
Director, Natural Resources Division, who, if necessary, will refer
it to the appropriate field office. A request for information
pertaining to an individual should contain: Name, address, and
particulars involved (i.e., the date of acting giving rise to the
claim, date claim was filed, correspondence, etc.).
Record access procedures: Any individual may obtain information as
to the procedures for gaining access to a record in the system which
pertains to him by submitting a written request to the appropriate
official referred to in the preceding paragraph.
Contesting record procedures: Any individual may contest a record
in the system by using the same procedures as those for requesting
access.
Record source categories: The individuals in the system, agency
employees, State and local officials, attorneys, witnesses, title
companies, credit bureaus, and investigative personnel.
#.. USDA/OGC-61
#....System name: Rights-of-Way--Acquisition--Forest Service--USDA/
OGC.
System location: Office of the General Counsel, Natural Resources
Division, USDA, Washington, DC 20250. Offices of Regional Attorneys
and Attorneys in Charge, Office of the General Counsel, USDA:
Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver,
Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland,
Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee
Mission, Kansas; Stillwater, Oklahoma.
Addresses of each field office are listed in the telephone
directories of the respective cities listed above under the heading
``United States Government, Department of Agriculture, Office of the
General Counsel.''
Categories of individuals covered by the system: Individuals from
whom the Forest Service purchases easements or rights-of-way for the
forest roads and trails system.
Categories of records in the system: The system consists of
options, title information and correspondence.
Authority for maintenance of the system: 16 U.S.C. 471.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: Information is
used by attorneys in preparing and evaluating acquisition documents
and title to the land on which the right-of-way lies. Disclosure may
be made to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
request of that individual.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Records are maintained in file folders at the applicable
address listed above.
Retrievability: Records are indexed by the name of the individual
on whom the file is primarily maintained.
Safeguards: All records are kept in locked offices. Investigation
reports, personnel files, and other sensitive materials are also kept
in locked drawers.
Retention and disposal: Records are retained up to five years
after file is closed, then are destroyed unless retained for research
value.
System manager(s) and address: Director, Natural Resources
Division, OGC, USDA, Washington, DC 20250, or the appropriate
Regional Attorney or Attorney in Charge at the applicable address
specified in the foregoing.
Notification procedure: Any individual may request information
regarding this system of records, or information as to whether the
system contains records pertaining to him from the System Manager, or
from the appropriate Regional Attorney or Attorney in Charge at the
applicable address listed above. If the specific location of the
record is not known, the individual should address his request to the
Director, Natural Resources Division, who, if necessary, will refer
it to the appropriate field office. A request for information
pertaining to an individual should contain: Name, address, and
particulars involved (i.e., the date of action giving rise to the
claim, date claim was filed, correspondence, etc.).
Record access procedures: Any individual may obtain information as
to the procedures for gaining access to a record in the system which
pertains to him by submitting a written request to the appropriate
official referred to in the preceding paragraph.
Contesting record procedures: Any individual may contest a record
in the system by using the same procedures as those for requesting
access.
Record source categories: Information in this system comes
primarily from abstract and title companies, individual sellers and
agency personnel.
#.. USDA/OGC-62
#....System name: Special Uses--Forest Service--USDA/OGC.
System location: Office of the General Counsel, Natural Resources
Division, USDA, Washington, DC 20250. Offices of Regional Attorneys
and Attorneys in Charge, Office of the General Counsel, USDA:
Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver,
Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland,
Oregon, San Francisco, California; Santurce, Puerto Rico; Shawnee
Mission, Kansas; Stillwater, Oklahoma.
Addresses of each field office are listed in the telephone
directories of the respective cities listed above under the heading
``United States Government, Department of Agriculture, Office of the
General Counsel.''
Categories of individuals covered by the system: Applicants for
Forest Service special use permits, persons occupying land owned by
the United States pursuant to such permits, and persons claiming
under those persons.
Categories of records in the system: Partial or complete records
on individual cases, sometimes including investigation reports,
copies of contracts or permits, legal opinions, pleadings,
transcripts, correspondence, notices of appeal, decisions of forest
officers, witness statements, decisions of the Board of Forest
Appeals or Agriculture Board of Contract Appeals, and related
documents.
Authority for maintenance of the system: 16 U.S.C. 432, 497, 522,
551 and 580d; 43 U.S.C. 931c-d; 7 CFR 2.31.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: Referral to
United States Attorney or Department of Justice to defend suits
brought against the Government or its officers. Referral to the
appropriate agency, whether Federal, State, local or foreign, charged
with the responsibility of investigating or prosecuting a violation
of law, or of enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto of any record within
this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or particular program
statute, or by rule, regulation, or order issued pursuant thereto.
Referral to a court, magistrate, or administrative tribunal, or to
opposing counsel in a proceeding before any of the above, of any
record within the system which constitutes evidence in that
proceeding, or which is sought in the course of discovery.
``Disclosure may be made to a congressional office from the record of
an individual in response to an inquiry from the congressional office
made at the request of that individual.''
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Records are maintained in file folders at the applicable
address listed above.
Retrievability: Records are indexed by the name of the individual
on whom the file is primarily maintained.
Safeguards: All records are kept in locked offices. Investigation
reports, personnel files, and other sensitive materials are also kept
in locked drawers.
Retention and disposal: Records are retained up to five years
after file is closed, then are destroyed unless retained for research
value.
System manager(s) and address: Director, Natural Resources
Division, OGC, USDA, Washington, DC 20250, or the appropriate
Regional Attorney or Attorney in Charge at the applicable address
specified in the foregoing.
Notification procedure: Any individual may request information
regarding this system of records, or information as to whether the
system contains records pertaining to him from the System Manager, or
from the appropriate Regional Attorney or Attorney in Charge at the
applicable address listed above. If the specific location of the
record is not known, the individual should address his request to the
Director, Natural Resources Division, who, if necessary, will refer
it to the appropriate field office. A request for information
pertaining to an individual should contain: Name, address, and
particulars involved (i.e., the date of action giving rise to the
claim, date claim was filed, correspondence, etc.).
Record access procedures: Any individual may obtain information as
to the procedures for gaining access to a record in the system which
pertains to him by submitting a written request to the appropriate
official referred to in the preceding paragraph.
Contesting record procedures: Any individual may contest a record
in the system by using the same procedures as those for requesting
access.
Record source categories: Primarily the individuals in the system,
agency employees, witnesses, attorneys and investigative personnel.
#.. USDA/OGC-63
#....System name: Timber Sales--Forest Service--USDA/OGC.
System location: Office of the General Counsel, Natural Resources
Division, USDA, Washington, DC 20250. Offices of Regional Attorneys
and Attorneys in Charge, Office of the General Counsel, USDA:
Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver,
Other Popular 1997 Privacy Act Documents Documents:
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