Home > 1997 Privacy Act Documents > Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....

Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....


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     Authority for maintenance of the system:  16 U.S.C. 478, 482, 495, 
   and 520; 30 U.S.C. 22-47, 141-42, 181, 351-59, 601-02, 611-15, 621, 
   701-08; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to (1) 
   Department of Justice or United States Attorney for institution of 
   ejectment or similar actions or to bring or defend quiet title 
   actions or other litigation pertaining to actual or claimed mineral 
   rights, uses, or reservations; (2) Department of the Interior for 
   performance of its functions under the foregoing-cited authority and 
   related laws and for administrative determinations regarding the 
   validity of mining claims; (3) evaluation and preparation of proposed 
   mineral contests. Disclosure may be made to a congressional office 
   from the record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Primarily the individuals in the system, 
   agency employees, witnesses, attorneys, Department of the Interior 
   employees and Administrative Law Judges, and investigative personnel.

   #.. USDA/OGC-60

   #....System name:  Program Cooperators--Soil Conservation Service--
      USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisbury, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San 
   Francisco, California; Santurce, Puerto Rico; Shawnee Mission, 
   Kansas; Stillwater, Oklahoma; Temple, Texas.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Persons applying 
   for or receiving financial aid, engineering services, advice or 
   assistance under Soil Conservation Service (SCS) - sponsored or 
   financed programs; parties or potential parties to litigation or 
   administrative hearings involving SCS-sponsored or financed programs; 
   and parties contracting with soil conservation districts and similar 
   organizations formed pursuant to state laws to pursue programs of 
   watershed protection, flood prevention or soil conservation with the 
   assistance of SCS.
     Categories of records in the system:  Partial or complete records, 
   files on individual cases, sometimes including legal opinions, deeds, 
   contracts, permits, title evidence, investigation reports, legal 
   opinions, affidavits, pleadings, correspondence, transcripts and 
   related documents.
     Authority for maintenance of the system:  16 U.S.C. 590a-590f, 
   1001-1011; 5 U.S.C. 301; 44 U.S.C. 3101; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to (1) 
   the United States Attorney or Department of Justice for the 
   investigation or prosecution of a violation of law, or for the 
   enforcement or implementation of statutes, rules, regulations or 
   orders issued pursuant thereto, or for the defense of suits brought 
   against the Department of Agriculture, the Soil Conservation Service, 
   cooperating local organization or officers thereof; (2) a court, 
   magistrate or administrative tribunal, or to assigning or opposing 
   counsel in a proceeding before any of the above; (3) title companies 
   for title evidence; and (4) appropriate state and local officials for 
   filing or recording. Disclosure may be made to a congressional office 
   from the record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained or, in some instances, 
   cross-indexed by the names of other individuals mentioned in the 
   files.
     Safeguards:  Records are kept in locked offices, with pending case 
   files and investigation reports being kept in locked drawers.
     Retention and disposal:  Records are retained up to 5 years after 
   case is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   listed above.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of acting giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  The individuals in the system, agency 
   employees, State and local officials, attorneys, witnesses, title 
   companies, credit bureaus, and investigative personnel.

   #.. USDA/OGC-61

   #....System name:  Rights-of-Way--Acquisition--Forest Service--USDA/
      OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Individuals from 
   whom the Forest Service purchases easements or rights-of-way for the 
   forest roads and trails system.
     Categories of records in the system:  The system consists of 
   options, title information and correspondence.
     Authority for maintenance of the system:  16 U.S.C. 471.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Information is 
   used by attorneys in preparing and evaluating acquisition documents 
   and title to the land on which the right-of-way lies. Disclosure may 
   be made to a congressional office from the record of an individual in 
   response to an inquiry from the congressional office made at the 
   request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Information in this system comes 
   primarily from abstract and title companies, individual sellers and 
   agency personnel.

   #.. USDA/OGC-62

   #....System name:  Special Uses--Forest Service--USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon, San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Applicants for 
   Forest Service special use permits, persons occupying land owned by 
   the United States pursuant to such permits, and persons claiming 
   under those persons.
     Categories of records in the system:  Partial or complete records 
   on individual cases, sometimes including investigation reports, 
   copies of contracts or permits, legal opinions, pleadings, 
   transcripts, correspondence, notices of appeal, decisions of forest 
   officers, witness statements, decisions of the Board of Forest 
   Appeals or Agriculture Board of Contract Appeals, and related 
   documents.
     Authority for maintenance of the system:  16 U.S.C. 432, 497, 522, 
   551 and 580d; 43 U.S.C. 931c-d; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to 
   United States Attorney or Department of Justice to defend suits 
   brought against the Government or its officers. Referral to the 
   appropriate agency, whether Federal, State, local or foreign, charged 
   with the responsibility of investigating or prosecuting a violation 
   of law, or of enforcing or implementing the statute, rule, 
   regulation, or order issued pursuant thereto of any record within 
   this system when information available indicates a violation or 
   potential violation of law, whether civil, criminal, or regulatory in 
   nature, and whether arising by general statute or particular program 
   statute, or by rule, regulation, or order issued pursuant thereto. 
   Referral to a court, magistrate, or administrative tribunal, or to 
   opposing counsel in a proceeding before any of the above, of any 
   record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery. 
   ``Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Primarily the individuals in the system, 
   agency employees, witnesses, attorneys and investigative personnel.

   #.. USDA/OGC-63

   #....System name:  Timber Sales--Forest Service--USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 

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