Home > 1997 Privacy Act Documents > Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....

Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....


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   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Persons 
   contracting to purchase timber from the Forest Service and persons 
   which the Forest Service seeks to debar from such contracting; 
   Unsuccessful bidders at such sales and persons protesting awards or 
   proposed awards of same; Individuals who have breached a provision of 
   a timber contract or who have otherwise engaged in conduct which 
   raises a legal question concerning timber sale administration.
     Categories of records in the system:  Partial or complete records 
   on individual cases, sometimes including legal opinions, copies of 
   timber sale agreements, notices of appeal, investigation reports, 
   pleadings, decisions of the Board of Forest Appeals or Agriculture 
   Board of Contract Appeals, transcripts, correspondence, and related 
   documents.
     Authority for maintenance of the system:  16 U.S.C. 476-77, 491 and 
   616; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to the 
   Department of Justice or United States Attorney to defend suits 
   brought against the Government or its officers. Disclosure may be 
   made to a congressional office from the record of an individual in 
   response to an inquiry from the congressional office made at the 
   request of that individual.
       Referral to the appropriate agency, whether Federal, State, local 
   or foreign, charged with the responsibility of investigating or 
   prosecuting a violation of law, or of enforcing or implementing the 
   statute, rule, regulation, or order issued pursuant thereto of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule, regulation, or order issued 
   pursuant thereto. Referral to a court, magistrate, or administrative 
   tribunal, or to opposing counsel in a proceeding before any of the 
   above, of any record within the system which constitutes evidence in 
   that proceeding, or which is sought in the course of discovery.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Primarily the individuals in the system, 
   forest officers, agency employees, witnesses, attorneys, and 
   investigative personnel.

   #.. USDA/OGC-64

   #....System name:  Title Claims and Occupancy and Use Cases--Forest 
      Service--USDA/OGC.

     System location:  Office of the General Counsel, Research and 
   Operations Division, USDA, Washington, DC 20250. Offices of Regional 
   Attorneys and Attorneys in Charge, Office of the General Counsel, 
   USDA: Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; 
   Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; 
   Milwaukee, Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; 
   Portland, Oregon; San Francisco, California; Santurce, Puerto Rico; 
   Shawnee Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Individuals who 
   file claims against USDA arising out of Forest Service land 
   acquisitions under the Treaty of Paris, the Weeks Law and the Uniform 
   Relocation Assistance and Real Property Acquisition Policies Act; and 
   cases arising out of the occupancy and use of properties administered 
   by the Forest Service in the Caribbean National Forest.
     Categories of records in the system:  The system consists of 
   complete files on individual claims, including correspondence, claim 
   forms, deeds, land surveys, aerial photographs, disclaimers, abstract 
   of title reports, maps, statements of witnesses, agency reports.
     Authority for maintenance of the system:  30 Stat. at Large, page 
   1754, Revised Stat. 1911, section 6503-6610, 36 Stat. 961, as 
   amended, 16 U.S.C. 515-517, 5231, 46 Stat. 1516, 43 Stat. 1133, as 
   amended, 16 U.S.C. 555, 70 Stat. 1034, 7 U.S.C. 428(a), 78 Stat. 903, 
   as amended, 16 U.S.C. 4601-9, 42 U.S.C. 4601(6), 4601(8), 4621, 4622, 
   4651, 4653, 16 U.S.C. 476, 16 U.S.C. 478, 16 U.S.C. 529-531, 16 
   U.S.C. 477, 16 U.S.C. 491, 16 U.S.C. 481, 38 Stat. 1101, as amended.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to (1) 
   internal; (2) Department of Justice and United States Attorneys for 
   defense of suits that may be brought against the United States. 
   ``Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.''
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Information in this system comes 
   primarily from claimants, witnesses, agency employees, and 
   investigative personnel.

   #.. USDA/OGC-65

   #....System name:  Trespass and Claims Cases--Forest Service--USDA/
      OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Persons who have 
   or are suspected of having committed trespasses, other torts, and 
   breaches of contract on USDA lands involving unauthorized cutting of 
   timber, occupancy and use, grazing, or removal of minerals; the 
   negligent or willful setting of fires, and fire suppression costs; 
   breaches of timber sales agreements and similar actions.
     Categories of records in the system:  Partial or complete files on 
   individual cases, sometimes including copies of contracts or permits, 
   investigation reports, statements of witnesses, pleadings, 
   transcripts, legal opinions, correspondence, and related documents.
     Authority for maintenance of the system:  16 U.S.C. 471-583, 661-
   63, 668aa-bb, 683, 1001-09, 1131-32 and 1271-75; 42 U.S.C. 4321-74; 7 
   CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to the 
   Department of Justice and United States Attorney to defend suits 
   brought against the Government or its officers. Referral to the 
   appropriate agency, whether Federal, State, local or foreign, charged 
   with the responsibility of investigating or prosecuting a violation 
   of law, or of enforcing or implementing the statute, rule, 
   regulation, or order issued pursuant thereto of any record within 
   this system when information available indicates a violation or 
   potential violation of law, whether civil, criminal, or regulatory in 
   nature, and whether arising by general statute or particular program 
   statute, or by rule, regulation, or order issued pursuant thereto. 
   Referral to a court, magistrate, or administrative tribunal, or to 
   opposing counsel in a proceeding before any of the above, of any 
   record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery. Disclosure 
   may be made to a congressional office from the record of an 
   individual in response to an inquiry from the congressional office 
   made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Primarily the individuals in the system, 
   agency employees, witnesses, attorneys, and investigative personnel.

   #.. USDA/OGC-66

   #....System name:  United States Magistrates--Forest Service--USDA/
      OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Alleged and 
   convicted violators of Forest Service petty offense regulations (36 
   CFR parts 211-95) and other minor offenses.
     Categories of records in the system:  Partial or complete records 
   on individual cases, sometimes including copies of citations, 
   pleadings, correspondence, and related documents.
     Authority for maintenance of the system:  16 U.S.C. 472, 528-31 and 
   551; 18 U.S.C. 711 and 3401; 36 CFR parts 211-95; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to 
   United States Attorneys for consideration of criminal action by the 
   Government and to Magistrates for trial. Disclosure may be made to a 
   congressional office from the record of an individual in response to 
   an inquiry from the congressional office made at the request of that 
   individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 

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