Home > 1997 Privacy Act Documents > Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....

Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....


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[2001 Privacy Act]
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     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Primarily the individuals in the system, 
   agency employees, witnesses, attorneys and investigative personnel.

   #.. USDA/OGC-52

   #....System name:  Grazing--Forest Service--USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Persons grazing, 
   who have grazed, or who are expected to graze livestock on land owned 
   by the United States and administered by USDA agencies.
     Categories of records in the system:  Partial or complete records 
   on individual cases sometimes including investigation reports, copies 
   of contracts or permits, legal opinions, pleadings, transcripts, 
   correspondence, notices of appeal, decisions of the Board of Forest 
   Appeals or Agriculture Board of Contract Appeals, and related 
   documents.
     Authority for maintenance of the system:  7 U.S.C. 1011; 16 U.S.C. 
   472 and 551; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to 
   United States Attorney or Department of Justice to defend suits 
   brought against the Government or its officers. Referral to the 
   appropriate agency, whether Federal, State, local or foreign, charged 
   with the responsibility of investigating or prosecuting a violation 
   of law, or of enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto, of any record within this system 
   when information available indicates a violation or potential 
   violation of law, whether civil, criminal or regulatory in nature, 
   and whether arising by general statute or particular program statute 
   or by rule, regulation or order issued pursuant thereto. Referral to 
   a court, magistrate or administrative tribunal, or to opposing 
   counsel in a proceeding before any of the above, of any record within 
   the system which constitutes evidence in that proceeding, or which is 
   sought in the course of discovery. Disclosure may be made to a 
   congressional office from the record of an individual in response to 
   an inquiry from the congressional office made at the request of that 
   individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  Primarily the individuals in the system, 
   agency employees, witnesses, attorneys and investigative personnel.

   #.. USDA/OGC-53

   #....System name:  Insecticide, Fungicide, Herbicide, and Rodenticide 
      Cases--Soil Conservation Service--USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San 
   Francisco, California; Santurce, Puerto Rico; Shawnee Mission, 
   Kansas; Stillwater, Oklahoma; Temple, Texas.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Persons claiming 
   that certain existing or proposed United States Department of 
   Agriculture activities involving the application of insecticides, 
   pesticides, fungicides, rodenticides, herbicides, nematocides, 
   defoliants, desiccants or plant regulators may be unlawful, and 
   parties or potential parties to litigation or administrative hearings 
   involving such activities.
     Categories of records in the system:  Partial or complete records 
   files on individual cases, sometimes including investigation reports, 
   copies of contracts or permits, pleadings, transcripts, 
   correspondence, witness statements, legal opinions, and related 
   documents.
     Authority for maintenance of the system:  7 U.S.C. 135-36y; 42 
   U.S.C. 4321-74; 5 U.S.C. 301; 44 U.S.C. 3101; 7 CFR 2.31.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  Referral to (1) 
   Department of Justice to defend suits brought against the Government 
   or its officers and (2) Environmental Protection Agency (EPA) for 
   administrative handling under the above-cited authority. Disclosure 
   may be made to a congressional office from the record of an 
   individual in response to an inquiry from the congressional office 
   made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained or, in some instances, 
   cross-indexed by the names of other individuals mentioned in the 
   files.
     Safeguards:  Records are kept in locked offices, with pending case 
   files and investigation reports being kept in locked drawers.
     Retention and disposal:  Records are retained up to 5 years after 
   case is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   listed above.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  The individuals in the system, agency 
   and EPA employees, witnesses, attorneys, and investigative personnel.

   #.. USDA/OGC-54

   #....System name:  Land Acquisitions--Forest Service--USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA: 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Individuals from 
   whom the Forest Service purchases a fee interest in real estate.
     Categories of records in the system:  The system consists of files 
   on individual sellers of land, including options and title 
   information.
     Authority for maintenance of the system:  16 U.S.C. 515-517, 555, 
   4601-4609, and 7 U.S.C. 428a.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  The system is 
   used by attorneys in title clearance and acquisition closings. 
   Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 
   on whom the file is primarily maintained.
     Safeguards:  All records are kept in locked offices. Investigation 
   reports, personnel files, and other sensitive materials are also kept 
   in locked drawers.
     Retention and disposal:  Records are retained up to five years 
   after file is closed, then are destroyed unless retained for research 
   value.
     System manager(s) and address:  Director, Natural Resources 
   Division, OGC, USDA, Washington, DC 20250, or the appropriate 
   Regional Attorney or Attorney in Charge at the applicable address 
   specified in the foregoing.
     Notification procedure:  Any individual may request information 
   regarding this system of records, or information as to whether the 
   system contains records pertaining to him from the System Manager, or 
   from the appropriate Regional Attorney or Attorney in Charge at the 
   applicable address listed above. If the specific location of the 
   record is not known, the individual should address his request to the 
   Director, Natural Resources Division, who, if necessary, will refer 
   it to the appropriate field office. A request for information 
   pertaining to an individual should contain: Name, address, and 
   particulars involved (i.e., the date of action giving rise to the 
   claim, date claim was filed, correspondence, etc.).
     Record access procedures:  Any individual may obtain information as 
   to the procedures for gaining access to a record in the system which 
   pertains to him by submitting a written request to the appropriate 
   official referred to in the preceding paragraph.
     Contesting record procedures:  Any individual may contest a record 
   in the system by using the same procedures as those for requesting 
   access.
     Record source categories:  The information in this system comes 
   primarily from the individuals from whom the land is being purchased, 
   abstract and title companies, and agency employees.

   #.. USDA/OGC-55

   #....System name:  Land Exchanges, General Exchange Act--Forest 
      Service--USDA/OGC.

     System location:  Office of the General Counsel, Natural Resources 
   Division, USDA, Washington, DC 20250. Offices of Regional Attorneys 
   and Attorneys in Charge, Office of the General Counsel, USDA; 
   Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, 
   Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, 
   Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, 
   Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee 
   Mission, Kansas; Stillwater, Oklahoma.
       Addresses of each field office are listed in the telephone 
   directories of the respective cities listed above under the heading 
   ``United States Government, Department of Agriculture, Office of the 
   General Counsel.''
     Categories of individuals covered by the system:  Individuals who 
   have offered to exchange private lands for National Forest lands or 
   National Grasslands.
     Categories of records in the system:  The system consists of files 
   on individual exchanges, including offers, title information, and 
   correspondence.
     Authority for maintenance of the system:  16 U.S.C. 485, 486.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  The system is 
   used by attorneys in title evaluation and exchange closings. 
   Disclosure may be made to a congressional office from the record of 
   an individual in response to an inquiry from the congressional office 
   made at the request of that individual.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:  Records are maintained in file folders at the applicable 
   address listed above.
     Retrievability:  Records are indexed by the name of the individual 

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