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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 20862-16707]



   #.VETERANS AFFAIRS DEPARTMENT


   #..INDEX TO VA SYSTEMS OF RECORDS

       01VA022 Current and Former Accredited Representative, Claim 
   Agent, and Representative and Claims Agent Applicant and Rejected 
   Applicant Records-VA
       02VA135 Applicants for Employment under Title 38, USC-VA
       04VA115 Blood Donor Information-VA
       05VA026 Individual Correspondence Records-VA
       06VA026 Claimant Private Relief Legislative Name Files-VA
       07VA138 Department of Medicine and Surgery Engineering Employee 
   Management Information Records-VA
       08VA05 Employee Medical File System Records (Title 38)-VA
       09VA05 Employee Unfair Labor Practice Charges and Complaints, 
   Negotiated Agreement Grievances and Arbitrations-VA
       10VA31 Employee Reporting System for Project Administration and 
   Control (Data Processing Centers)-VA
       11VA51 Investigation Reports of Persons Allegedly Involved in 
   Irregularities Concerning VA Laws, Regulations, Etc.,-VA
       12VA01 Individual Requests for Information from Appellate 
   Records-VA
       13VA047 Individuals Submitting Invoices-Vouchers For Payment-VA
       14VA135 Individuals Serving on a Fee Basis or Without 
   Compensation (Consultants, Attendings, Others) Personnel Records--VA
       16VA026 Litigant, Tort Claimant, EEO Complainant and Third Party 
   Recovery Files-VA
       17VA26 Loan Guaranty Fee Personnel and Program Participant 
   Records-VA
       18VA05 Centralized Staffing System-VA
       19VA53 Missing Veterans File-VA
       20VA138 Motor Vehicle Operator Accident Records-VA
       22VA136 Patient and Employee Infectious Disease Records-VA
       24VA136 Patient Medical Records-VA
       27VA047 Personnel and Accounting Pay System-VA
       28VA119 Personnel Registration under Controlled Substance Act-VA
       29VA11 Physician, Dentist and Supervisory Nurse Professional 
   Standards Board Action File-VA
       30VA136 Rejected Applicant for Medical Care Records-VA
       32VA00 Veteran, Employee and Citizen Health Care Facility 
   Investigation Records-VA
       33VA113 National Prosthetic Patient Database (NPPD)-VA
       34VAl2 Veteran, Patient, Employee, and Volunteer Research and 
   Development Project Records-VA
       36VA00 Veterans and Armed Forces Personnel United States 
   Government Life Insurance Records-VA
       37VA27 VA Supervised Fiduciary/Beneficiary and General 
   Investigative Records-VA
       38VA21 Veterans and Beneficiaries Identification Records Location 
   Subsystem-VA
       39VA047 Veterans and Dependents Inactive Award Account Records-VA
       40VA42 Veterans and Dependents (Living and Deceased) National 
   Cemetery System, Correspondence and Inquiry File-VA
       41VA41 Veterans and Dependents National Cemetery Gravesite 
   Reservation Records-VA
       42VA41 Veterans and Dependents National Cemetery Interment 
   Records-VA
       43VA008 Veterans, Dependents of Veterans, and VA Beneficiary 
   Survey Records- VA
       44VA01 Veterans Appellate Records System-VA
       45VA21 Veterans Assistance Discharge System-VA
       46VA00 Veterans, Beneficiaries and Attorneys United States 
   Government Insurance Award Records- VA
       48VA40B Veterans (Deceased) Headstone or Marker Records-VA
       53VA00 Veterans Mortgage Life Insurance-VA
       54VA17 Health Administration Center Civilian Health and Medical 
   Program Records-VA
       55VA26 Loan Guaranty Home, Condominium and Manufactured Home Loan 
   Applicant Records. Specially Adapted Housing Applicant Records and 
   Vendee Loan Applicant Records-VA.
       57VA10C2 Voluntary Service Records-VA
       58VA21/22/28 Compensation, Pension, Education, and Rehabilitation 
   Records-VA
       60VA21 Repatriated American Prisoners of War-VA
       63VA05 Grievance Records-VA
       64VA15 Readjustment Counseling Program (RCS) Vet Center Program-
   --VA
       65VA122 Community Placement Program-VA
       66VA53 Inspector General Complaint Center Records-VA
       67VA30 PROS/KEYS User Permissions Data Base-VA
       68VA05 VA Employee Counseling Services Program Records-VA
       69VA131 Ionizing Radiation Registry-VA
       71VA53 Office of Inspector General Management Information System-
   VA
       73VA14 Health Professional Scholarship Program-VA
       75VA001B Administrator's Official Correspondence Records-VA
       76VA05 General Personnel Records (Title 38)-VA
       77VA11 Health Care Provider Credentialing and Privileging 
   Records-VA
       78VA331 Integrated Data Communications Utility Network Management 
   Data Base-VA
       79VA19 Veterans Health Information Systems and Technology 
   Architecture (VistA) Records-VA
       81VA01 Representatives' Fee Agreement Records System-VA
       83VA07 VA Police Badge and Training Records System
       84VA111K National Chaplain management Information System (NCMIS)
       85VA047 Chief Financial Officer and Fiscal Officer Designation 
   and Certification Records System-VA
       86VA058 Workers' Compensation/Occupational Safety and Health 
   Management Information System-VA
       87VA045 Automated Customer Registration System (ACRS)-VA
       88VA20A6 Accounts Receivable Records-VA
       88VA244 Accounts Receivable Records-VA
       89VA19 Health Eligibility Records-VA
       92VA045 Electronic Document Management System (EDMS)-VA
       93VA131 Gulf War Registery-VA
       95VA00M Center for Minority Veterans Management Information 
   System-VA
       97VA105 Consolidated Data Information System-VA
       98VA104 Disaster Emergency Medical Personnel System -VA
       102VA05 Agency-Initiated Personnel Actions (Title 38)-VA
       101VA08 Professional Standards Board Action and Proficiency 
   Rating folder (Title 38)--VA.
       105VA131 Agent Orange Registry--VA
       106VA17 Compliance Records, Response, and Resolution of Reports 
   of Persons Allegedly Involved in Compliance Violations--VA
       107VA008B Program Evaluation Research Data Records--VA.
       108VA119 Spinal Cord Dysfunction-Registry (SCD-R)--VA
       111VA95E Center for Acquisition and Material Management Education 
   Online (CAMEO).
       VA Appendix 1-Addresses of Veterans Administration Facilities-VA

   #.. 01VA022

   #....System name: Current and Former Accredited Representative, 
      Claims Agent, and Representative and Claims Agent Applicant and 
      Rejected Applicant Records--VA.

     System location: 
       Records are maintained in the Office of General Counsel (022), 
   and in the Veterans Benefits Administration (213C), Department of 
   Veterans Affairs Central Office, Washington, DC 20420. Records will 
   also be maintained in the District Counsel Offices, and the security 
   offices of the following components of the Veterans Benefits 
   Administration: Regional Offices, and the Hines, Illinois and 
   Philadelphia, Pennsylvania automated benefits records centers. 
   Records also will be maintained in the Computer security office for 
   the Integrated Data Communications Utility at the Department of 
   Veterans Affairs Medical Center in Martinsburg, West Virginia. 
   Address locations are listed in VA Appendix I as set forth in the 
   Federal Register publication, ``Privacy Act Issuances,'' 1993 
   Compilation.
     Categories of individuals covered by the system: 
       The following categories of individuals will be covered by the 
   system: (1) Individuals recommended by a recognized organization and 
   accredited or previously accredited by VA to represent claimants for 
   benefits; (2) claims agents (not attorneys) independent of a service 
   organization who have applied for, and/or accredited or previously 
   accredited by VA to represent claimants for benefits; (3) individuals 
   whose names have been submitted to VA by service organizations for 
   accreditation or who have applied to VA to become claims agents; and 
   (4) attorneys who have applied for, currently hold, or previously 
   held the privilege of remote access to Veterans Benefits 
   Administration automated claims records.
     Categories of records in the system:
       Records (or information contained in records) in this system may 
   include: (1) Name and other identifying information; (2) address; (3) 
   service organization affiliations; (4) claims agent examination and 
   grade; (5) correspondence concerning prospective, present, or former 
   claims agents or accredited representatives including claims agent 
   recommendations and evaluations from third parties; (6) VA Form 2-21 
   (Application for Accreditation as Service Organization 
   Representative); (7) Application for Accreditation as Agent forms; 
   (8) investigative reports, correspondence and other information 
   concerning the fitness of a prospective, present, or former claims 
   agent, accredited representative or attorney; (9) documents, 
   decisions, correspondence and other information relating to or 
   including the granting, denial, suspension or termination of 
   accreditation of representatives or claims agents; (10) information 
   concerning an individuals' exercise of remote access privileges to 
   the Veterans Benefits Administration automated claim records, 
   including identification codes and codes used to access various VA 
   automated communications systems and records systems, as well as 
   security profiles and possible security violations; and (11) 
   information, documents, correspondence, and decisions relating to the 
   application for, and the grant, denial, suspension, or revocation of 
   an individual's privilege of remote access to Veterans Benefits 
   Administration automated claim records.
     Authority for maintenance of the system: 
       Title 38, United States Code, Sections 501(a), 5902 and 5904.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. The record of an individual who is covered by this system may 
   be disclosed to a member of Congress or staff person acting for the 
   member when the member or staff person requests the record on behalf 
   of and at the request of that individual.
       2. Any information in this system, except for the name and 
   address of a veteran, which is relevant to a suspected violation or 
   reasonably imminent violation of law, whether civil criminal or 
   regulatory in nature and whether arising by general or program 
   statute or by regulation, rule or order issued pursuant thereto, may 
   be disclosed to a Federal, State, local or foreign agency charged 
   with the responsibility of investigating or prosecuting such 
   violation or charged with enforcing or implementing the statute, 
   rule, regulation or order issued pursuant thereto.
       3. The name and address of a veteran which is relevant to a 
   suspected violation or reasonably imminent violation of law, whether 
   civil, criminal or regulatory in nature and whether arising by 
   general or program statute or by regulation, rule or order issued 
   pursuant thereto, may be disclosed to a Federal agency charged with 
   the responsibility of investigating or prosecuting such violation, or 
   charged with enforcing or implementing the statute, regulation or 
   order issued pursuant thereto, in response to its official request.
       4. The name and address of a veteran, which is relevant to a 
   suspected violation or reasonably imminent violation of law 
   concerning public health or safety, whether civil, criminal or 
   regulatory in nature whether arising by general or program statute or 
   by regulation, rule or order issued pursuant thereto, may be 
   disclosed to any foreign, State or local governmental agency or 
   instrumentality charged under applicable law with the protection of 
   the public health or safety if a qualified representative of such 
   organization, agency or instrumentality has made a written request 
   that such name and address be provided for a purpose authorized by 
   law.
       5. The name, business address and service organization 
   affiliation(s) of accredited representatives and claims agents may be 
   disclosed to requesting service organizations, claimants for benefits 
   and the general public in order to aid the requestor in verifying the 
   identity and service organization affiliation of the accredited 
   representative.
       6. Listings containing the names, business addresses, and status 
   of accreditation of present and former accredited representatives may 
   be provided to recognized service organizations.
       7. The name and address of a prospective, present, or former 
   accredited representative, and any information concerning such 
   accredited representative which is relevant to a refusal to grant 
   accreditation, or a potential or past suspension or termination of 
   accreditation of such representative, may be disclosed to the service 
   organization(s) with whom the representative is affiliated.
       8. The name and address of a prospective, present, or former 
   accredited representative, and any information which is relevant to a 
   suspected violation or reasonably imminent violation of law, whether 
   civil, criminal, or regulatory in nature and whether arising by 
   general or program statute or by regulation, rule, or order issued 
   pursuant thereto, may be disclosed to a Federal agency charged with 
   the responsibility of investigating or prosecuting such violation, or 
   charged with enforcing or implementing the statute, regulation, or 
   order issued pursuant thereto.
       9. Any information in this system may be disclosed to the 
   Department of Justice (DoJ), including U.S. Attorneys, upon its 
   official request, or by VA upon its own initiative, in order for the 
   U.S. Government, VA, or any VA official acting in his/her official 
   capacity to respond to pleadings, interrogatories, orders or 
   inquiries from the DoJ, and to supply the DoJ with information, to 
   enable the DoJ to represent the U.S. Government in any phrase of 
   litigation or in any case or controversy.
       10. The name and address of an accredited representative, claims 
   agent or attorney and any information concerning such individual 
   relating to a suspension, revocation, or potential suspension or 
   revocation of that individual's privilege of remote access to 
   Veterans Benefits Administration automated claim records, may be 
   disclosed to any recognized service organization with which the 
   accredited representative is affiliated, and to any entity employing 
   the individual to represent veterans on claims for veterans benefits.
       11. The name and address of a former accredited representative, 
   claims agent or attorney, and any information concerning such 
   individual, except a veteran's name and home address, which is 
   relevant to a revocation of remote access privileges to Veterans 
   Benefits Administration automated claim records may be disclosed to 
   an appropriate governmental licensing organization where VA 
   determines that the individual's conduct which resulted in revocation 
   merits reporting.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Active records are maintained in individual folders stored in 
   file cabinets. File cards with name and business addresses of 
   individuals covered by this system are maintained in file cabinets. 
   Listings of accredited representatives and claim agents are 
   maintained both on magnetic disk and in hard copy in file cabinets. 
   Identification codes and codes used to access various VA automated 
   communications systems and records systems, as well as security 
   profiles and possible security violations, are maintained on magnetic 
   media in a secured environment within VA workspaces. Hard copies are 
   maintained in locked containers.
     Retrievability: 
       Records and file cards are maintained in alphabetical order by 
   last name of the individuals covered by this system. Information 
   concerning possible security violations associated with exercise or 
   remote access privileges is retrieved by individual assignment 
   numbers. Information concerning individual security profiles and 
   codes assigned to an individual for that person to obtain access to 
   various computer systems is retrieved by the individual's assignment 
   number.
     Safeguards: 
       1. Access to and use of these records are limited to those 
   persons whose official duties require such access. Personnel 
   screening is employed to prevent unauthorized disclosure.
       2. Access to Automated Data Processing files is controlled at two 
   levels: (1) Terminals, central processing units, and peripheral 

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