Privacy Act: [09-25-0160]...

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[2001 Privacy Act]
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                       National Institutes of Health

                            Table of Contents

         09-25-0005, Administration: Library Operations and User I.D. 
   File, HHS/NIH/OD.
         09-25-0007, Administration: NIH Safety Glasses Issuance 
   Program, HHS/NIH/ORS.
         09-25-0011, Clinical Research: Blood Donor Records, HHS/NIH/CC.
         09-25-0012, Clinical Research: Candidate Normal Volunteer 
   Records, HHS/NIH/CC.
         09-25-0014, Clinical Research: Student Records, HHS/NIH/CC.
         09-25-0033, International Activities: Fellowships Awarded by 
   Foreign Organizations, HHS/NIH/FIC.
         09-25-0034, International Activities: Scholars-in-Residence 
   Program, HHS/NIH/FIC.
         09-25-0036, Extramural Awards and Chartered Advisory 
   Committees: IMPAC (Grant/Contract/Cooperative Agreement/Chartered 
   Advisory Committee Information), HHS/NIH/CSR and HHS/NIH/CMO.
         09-25-0041, Research Resources: Scientists Requesting Hormone 
   Distribution, HHS/NIH/NIDDK.
         09-25-0054, Administration: Property Accounting, HHS/NIH/ORS.
         09-25-0078, Administration: Consultant File, HHS/NIH/NHLBI.
         09-25-0087, Administration: Senior Staff, HHS/NIH/NIAID.
         09-25-0093, Administration: Authors, Reviewers, Editorial 
   Board, and Members of the Journal of the National Cancer Institute, 
   HHS/NIH/NCI.
         09-25-0099, Clinical Research: Patient Medical Records, HHS/
   NIH/CC.
         09-25-0105, Administration: Health Records of Employees, 
   Visiting Scientists, Fellows, and Others Who Receive Medical Care 
   Through the Employee Health Unit, HHS/NIH/ORS.
         09-25-0106, Administration: Office of the NIH Director and 
   Institute/Center Correspondence Records, HHS/NIH/OD.
         09-25-0108, Personnel: Guest Researchers, Special Volunteers, 
   and Scientists Emeriti, HHS/NIH/OHRM.
         09-25-0112, Grants and Cooperative Agreements: Research, 
   Research Training, Fellowship and Construction Applications and 
   Related Awards, HHS/NIH/OD.
         09-25-0115, Administration: Curricula Vitae of Consultants and 
   Clinical Investigators, HHS/NIH/NIAID.
         09-25-0118, Contracts: Professional Services Contractors, HHS/
   NIH/NCI.
         09-25-0121, International Activities: Senior International 
   Fellowships Program, HHS/NIH/FIC.
         09-25-0124, Administration: Pharmacology Research Associates, 
   HHS/NIH/NIGMS.
         09-25-0140, International Activities: International Scientific 
   Researchers in Intramural Laboratories at the National Institutes of 
   Health, HHS/NIH/FIC.
         09-25-0156, Records of Participants in Programs and Respondents 
   in Surveys Used to Evaluate Programs of the Public Health Service, 
   HHS/PHS/NIH/OD.
         09-25-0158, Administration: Records of Applicants and Awardees 
   of the NIH Intramural Research Training Awards Program, HHS/NIH/OD.
         09-25-0160, United States Renal Data System (USRDS), HHS/NIH/
   NIDDK.
         09-25-0161, Administration: NIH Consultant File, HHS/NIH/CSR.
         09-250165, National Institutes of Health (NIH) Office of Loan 
   Repayment and Scholarship (OLRS) Records System, HHS/NIH/OD.
         09-25-0166, Administration: Radiation and Occupational Safety 
   and Health Management Information Systems, HHS/NIH/ORS.
         09-25-0167, National Institutes of Health (NIH) TRANSHARE 
   Program, HHS/NIH/OD.
         09-25-0168, Invention, Patent, and Licensing Documents 
   Submitted to the Public Health Service by its Employees, Grantees, 
   Fellowship Recipients, and Contractors, HHS/PHS/NIH/OTT.
         09-25-0169, Medical Staff-Credentials Files, HHS/NIH/CC.
         09-25-0200, Clinical, Epidemiologic, and Biometric Studies of 
   the National Institutes of Health (NIH), HHS/NIH/OD.
         09-25-0202, Patient Records on PHS Beneficiaries (1935-1974) 
   and Civilly Committed Drug Abusers (1967-1976) Treated at the PHS 
   Hospitals in Fort Worth, Texas, or Lexington, Kentucky, HHS/NIH/NIDA.
         09-25-0203, National Institute on Drug Abuse, Intramural 
   Research Program, Federal Prisoner and Non-Prisoner Research Files, 
   HHS/NIH/NIDA.
         09-25-0207, Subject-Participants in Pharmacokinetic Studies on 
   Drugs of Abuse and on Treatment Medications, HHS/NIH/NIDA.
         09-25-0208, Drug Abuse Treatment Outcome Study (DATOS), HHS/
   NIH/NIDA.
         09-25-0209, Subject-Participants in Drug Abuse Research Studies 
   on Drug Dependence and in Research Supporting New Drug Applications, 
   HHS/NIH/NIDA.
         09-25-0210, Shipment Records of Drugs of Abuse to Authorized 
   Researchers, HHS/NIH/NIDA.
         09-25-0211, Intramural Research Program Records of In-and Out-
   Patients with Various Types of Alcohol Abuse and Dependence, 
   Relatives of Patients with Alcoholism, and Healthy Volunteers, HHS/
   NIH/NIAAA.
         09-25-0216, Administration:NIH Electronic Directory, HHS/NIH.

   #..09-25-0005

   #....System name: 

       Administration: Library Operations and User I.D. File, HHS/NIH/
   OD.
     Security classification: 
       None.
     System location: 
       This system of records is an umbrella system comprising separate 
   sets of records located in National Institutes of Health (NIH) 
   facilities in Bethesda, Maryland, or facilities of contractors of the 
   NIH. Write to the appropriate system manager listed below for list of 
   current contractor locations.
       National Institutes of Health, Building 10, Room 1L07, 9000 
   Rockville Pike, Bethesda, MD 20892 and
       National Institutes of Health, Building 38, Room 1S33, 8600 
   Rockville Pike, Bethesda, MD 20894 and
       National Institutes of Health, Building 38, Room 1N21, 8600 
   Rockville Pike, Bethesda, MD 20894 and
       National Institutes of Health, Building 38, Room B1E21, 8600 
   Rockville Pike, Bethesda, MD 20894 and
       National Institutes of Health, Building 38A, Room 4N419, 8600 
   Rockville Pike, Bethesda, MD 20894 and
       National Technical Information Service, Accounting Department, 
   8001 Forbes Place, Room 208F, Springfield, VA 22151.
     Categories of individuals covered by the system: 
       Users of Library Services.
     Categories of records in the system: 
       Name, organization, address, phone number, photographs, issue 
   date, email address, signature, user code and identification number; 
   and when applicable, credit card number and billing information.
     Authority for maintenance of the system: 
       Section 301 of the Public Health Service Act, describing the 
   general powers and duties of the Public Health Service relating to 
   research and investigation (42 U.S.C. 241).
   Purpose(s): 
       1. To monitor library material, services, and circulation 
   control.
       2. To provide user documentation.
       3. To provide copying services (duplication of library 
   materials).
       4. To manage invoice and billing transactions for library 
   services.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       2. The Department of Health and Human Services (HHS) may disclose 
   information from this system of records to the Department of Justice, 
   or to a court or other tribunal, when (a) HHS, or any component 
   thereof; or (b) any HHS employee in his or her official capacity; or 
   (c) any HHS employee in his or her individual capacity where the 
   Department of Justice (or HHS, where it is authorized to do so) has 
   agreed to represent the employee; or (d) the United States or any 
   agency thereof where HHS determines that the litigation is likely to 
   affect HHS or any of its components, is a party to litigation or has 
   an interest in such litigation, and HHS determines that the use of 
   such records by the Department of Justice, court or other tribunal is 
   relevant and necessary to the litigation and would help in the 
   effective representation of the governmental party provided, however, 
   that in each case, HHS determines that such disclosure is compatible 
   with the purpose for which the records were collected.
       3. Disclosure may be made to contractors and staff to monitor 
   library material, services, circulation control; to provide user 
   documentation; and to process or refine the records. Recipients are 
   required to maintain Privacy Act safeguards with respect to those 
   records.
       4. Disclosure may be made for billing purposes to: (a) 
   contractors providing copying services: and (b) NTIS for Medlars 
   Services.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored on computer tape and disk, microfiche, paper 
   and file cards.
     Retrievability: 
       Records are retrieved by name, user code and/or identification 
   number.
     Safeguards: 
       1. Authorized Users: Employees who maintain records in this 
   system are instructed to grant regular access only to Library staff 
   members who need to verify that Library identification cards have 
   been issued to those Library users requesting services such as 
   MEDLINE and other computer online bibliographic searches, 
   translations and interlibrary loans. Other one-time and special 
   access by other employees is granted on a need-to-know basis as 
   specifically authorized by the system manager. The contractor 
   maintains a list of personnel having authority to access records to 
   perform their duties.
       2. Physical Safeguards: The offices housing the cabinets and file 
   drawers for storage of records are locked during all library off-duty 
   hours. During all duty hours offices are attended by employees who 
   maintain the files. The contractor has secured records storage areas 
   which are not left unattended during the working hours and file 
   cabinets which are locked after hours.
       3. Procedural Safeguards: Access to the file is strictly 
   controlled by employees who maintain the files. Records may be 
   removed from files only at the request of the system manager or other 
   authorized employees. Access to computerized records is controlled by 
   the use of security codes known only to authorized users. Contractor 
   personnel receive instruction concerning the significance of 
   safeguards under the Privacy Act.
       These practices are in compliance with the standards of Chapter 
   45-13 of the HHS General Administration Manual, ``Safeguarding 
   Records Contained in Systems of Records,'' supplementary Chapter PHS 
   hf: 45-13, and the HHS Automated Information Systems Security Program 
   Handbook.
     Retention and disposal: 
       Records are retained and disposed of under the authority of the 
   NIH Records Control Schedule contained in NIH Manual Chapter 1743, 
   Appendix 1--``Keeping and Destroying Records'' (HHS Records 
   Management Manual, Appendix B-361), item 8000-D-2, which allows 
   records to be kept until superseded or for a maximum period of six 
   years. Refer to the NIH Manual Chapter for specific conditions on 
   disposal.
     System manager(s) and address: 
       The Policy Coordinating Official for this system is the 
   Management Analyst, Office of Administration, National Library of 
   Medicine, Building 38, Room 2N21, 8600 Rockville Pike, Bethesda, MD 
   20894.
       Chief, Reference and Bibliographic Services Section, Library 
   Branch, National Center for Research Resources, National Institutes 
   of Health, Building 10, Room 1L21, 9000 Rockville Pike, Bethesda, MD 
   20892.
       Head, Quality Assurance Unit, Preservation and Collection 
   Management Section, Public Services Division, Library Operations, 
   National Library of Medicine, National Institutes of Health, Building 
   38, Room B1E21, 8600 Rockville Pike, Bethesda, MD 20894.
       Chief, Public Services Division, Library Operations, National 
   Library of Medicine, National Institutes of Health, Building 38, Room 
   1S33, 8600 Rockville Pike, Bethesda, MD 20894.
       Librarian, History of Medicine Division, NLM, NIH, Building 38, 
   Room 1N21, 8600 Rockville Pike, Bethesda, MD 20894.
       Chief, Medlars Management Section, Bibliographic Services 
   Division, Library Operations, National Institutes of Health, National 
   Library of Medicine, Building 38A, Room 4N419, 8600 Rockville Pike, 
   Bethesda, MD 20894.
     Notification procedure: 
       Write to the system manager to determine if a record exists. The 
   requester must also verify his or her identity by providing either a 
   notarization of the request or a written certification that the 
   requester is who he or she claims to be and understands that the 
   knowing and willful request for acquisition of a record pertaining to 
   an individual under false pretenses is a criminal offense under the 
   Act, subject to a five thousand dollar fine.
     Record access procedures:
       Same as Notification Procedure. Requesters should also reasonably 
   specify the record contents being sought. Individuals may also 
   request an accounting of disclosures that have been made of their 
   records, if any.
     Contesting record procedure:
       Write to the official at the address specified under Notification 
   Procedure above, and reasonably identify the record and specify the 
   information to be contested, the corrective action sought, and the 
   reasons for the correction, along with supporting information to show 
   how the record is inaccurate, incomplete, untimely, or irrelevant. 
   The right to contest records is limited to information which is 
   incomplete, irrelevant, incorrect, or untimely (obsolete).
     Record source categories: 
       Individual, NIH Library ID card data.
     Systems exempted from certain provisions of the act: 
       None.

   #..09-25-0007

   #....System name: 

       Administration: NIH Safety Glasses Issuance Program, HHS/NIH/ORS.
     Security classification: 
       None.
     System location: 
       Building 13, Room G904, National Institutes of Health, 9000 
   Rockville Pike, Bethesda, MD 20892.
       Write to the system manager at the address below for the address 
   of any Federal Records Center where records from this system may be 
   stored.
     Categories of individuals covered by the system: 
       NIH employees who apply for safety glasses.
     Categories of records in the system: 
       Explanation of eye impact and hazard occupation.
     Authority for maintenance of the system: 
       5 U.S.C. 7902.
   Purpose(s): 
       Records are used for proper distribution of safety glasses and 
   for proof of delivery.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       2. The Department of Health and Human Services (HHS) may disclose 
   information from this system of records to the Department of Justice, 
   or to a court or other tribunal, when (a) HHS, or any component 
   thereof; or (b) any HHS employee in his or her official capacity; or 
   (c) any HHS employee in his or her individual capacity where the 
   Department of Justice (or HHS, where it is authorized to do so) has 
   agreed to represent the employee; or (d) the United States or any 
   agency thereof where HHS determines that the litigation is likely to 

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