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decision on the matter.
CONGRESSIONAL INQUIRIES ROUTINE USE
Disclosure from a system of records maintained by this component
may be made to a Congressional office from the record of an
individual in response to an inquiry from the Congressional office
made at the request of that individual.
PRIVATE RELIEF LEGISLATION ROUTINE USE
Relevant information contained in all systems of records of the
Department of Defense published on or before August 22, 1975, may be
disclosed to the Office of Management and Budget in connection with
the review of private relief legislation as set forth in OMB Circular
A-19 at any stage of the legislative coordination and clearance
process as set forth in that Circular.
DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
A record from a system of records maintained by this component
may be disclosed to foreign law enforcement, security, investigatory,
or administrative authorities in order to comply with requirements
imposed by, or to claim rights conferred in, international agreements
and arrangements including those regulating the stationing and status
in foreign countries of Department of Defense military and civilian
personnel.
DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
Any information normally contained in IRS Form W-2 which is
maintained in a record from a system of records maintained by this
component may be disclosed to state and local taxing authorities with
which the Secretary of the Treasury has entered into agreements
pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only
to those state and local taxing authorities for which an employee or
military member is or was subject to tax regardless of whether tax is
or was withheld. This routine use is in accordance with Treasury
Fiscal Requirements Manual Bulletin Number 76-07.
DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
A record from a system of records subject to the Privacy Act and
maintained by this component may be disclosed to the Office of
Personnel Management concerning information on pay and leave,
benefits, retirement deductions, and any other information necessary
for the Office of Personnel Management to carry out its legally
authorized Government-wide personnel management functions and
studies.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to any component of the Department
of Justice for the purpose of representing the Department of Defense,
or any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
Information as to current military addresses and assignments may
be provided to military banking facilities who provide banking
services overseas and who are reimbursed by the Government for
certain checking and loan losses. For personnel separated,
discharged, or retired from the Armed Forces, information as to last
known residential or home of record address may be provided to the
military banking facility upon certification by a banking facility
officer that the facility has a returned or dishonored check
negotiated by the individual or the individual has defaulted on a
loan and that if restitution is not made by the individual, the U.S.
Government will be liable for the losses the facility may incur.
DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION
ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the General Services
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the National Archives and
Records Administration for the purpose of records management
inspections conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the Merit Systems Protection
Board, including the Office of the Special Counsel for the purpose of
litigation, including administrative proceedings, appeals, special
studies of the civil service and other merit systems, review of OPM
or component rules and regulations, investigation of alleged or
possible prohibited personnel practices; including administrative
proceedings involving any individual subject of a DOD investigation,
and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as
may be authorized by law.
COUNTERINTELLIGENCE PURPOSES ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use outside the DOD or the U.S.
Government for the purpose of counterintelligence activities
authorized by U.S. Law or Executive Order or for the purpose of
enforcing laws which protect the national security of the United
States.
#..A0001DAMI
#....System name: Controlled Accountable Document Inventory System.
System location:
Document Control Center/Security Office of Army installations or
major commands to the extent that classified inventories are directed
by the Commander. Official mailing addresses are published as an
appendix to the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
Custodians of classified Defense information.
Categories of records in the system:
Custodian's name, Social Security Number, and a listing of
controlled classified documents for which custodian is responsible.
Records may include document title, originator, type, and date.
Authority for maintenance of the system:
5 U.S.C. 301 and 10 U.S.C. 3012.
Purpose(s):
To conduct periodic inventory of classified documents and to
determine or validate custodial accountability of those documents.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Magnetic tapes/discs, computer printouts; paper records.
Retrievability:
By custodian's surname or Social Security Number.
Safeguards:
Access is restricted to security officers for verifying inventory
of classified documents and to others having similar official need.
Information is housed in buildings controlled by security guards
during non-duty hours.
Retention and disposal:
Retained until the next inventory has been completed
satisfactorily following which it is destroyed.
System manager(s) and address:
Assistant Chief of Staff for Intelligence, Headquarters,
Department of the Army, The Pentagon, Washington, DC 20310-1002.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written
inquiries to the commander of the installation where information was
collected or maintained. Official mailing addresses are published as
an appendix to the Army's compilation of systems of records notices.
Individual should provide his/her name, Social Security Number,
date and place of employment, and signature
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
commander of the installation where information was collected or
maintained. Official mailing addresses are published as an appendix
to the Army's compilation of systems of records notices.
Individual should provide his/her name, Social Security Number,
date and place of employment, and signature
Contesting record procedures:
The Army's rules for accessing records and for contesting
contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the
system manager.
Record source categories:
From the individual who receipts for classified documents.
Exemptions claimed for the system:
None.
#..A0001DAPE
#....System name: Personnel Locator/Organizational Roster/Telephone
Directory.
System location:
Segments are maintained by offices and/or Army telephone
switchboards at Headquarters, Department of the Army, Staff and field
operating agencies, commands, installations and activities. Official
mailing addresses are published as an appendix to the Army's
compilation of systems of records notices.
Categories of individuals covered by the system:
Military personnel, civilian employees, and in some instances
their dependents.
Categories of records in the system:
Records include cards or listings/compilations of individual's
name, Social Security Number, unit of assignment and/or home address,
unit and/or home telephone number, and related information. Military
alert rosters, organizational telephone directories, and listings of
office personnel are included in this system.
Authority for maintenance of the system:
10 U.S.C. 3012 and E.O. 9397.
Purpose(s):
To provide commanders and supervisors with emergency notification
data, and operators and other users with locator data.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the
Army's listing of record system notices.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper records in file folders, card files, loose-leaf and bound
notebooks; magnetic tape/discs or other computer media.
Retrievability:
By individual's surname and Social Security Number.
Safeguards:
Records are maintained in file cabinets, locked desks, or rooms
accessible only to authorized personnel having official need
therefor.
Retention and disposal:
Individual records are destroyed upon transfer or separation of
individual; rosters are destroyed upon update.
System manager(s) and address:
Commander or supervisor of organization maintaining locator or
directory. Official mailing addresses are published as an appendix to
the Army's compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written
inquiries to the commander or supervisor of organization to which
individual is/was assigned or employed. Official mailing addresses
are published as an appendix to the Army's compilation of systems of
records notices procedure`.
Individual should provide full name, and some detail such as
organization of assignment, that can be verified, except that, in
cases where individual has provided written consent to release of
home address/telephone number to the general public, no
identification is required.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
commander or supervisor of organization to which individual is/was
assigned or employed. Official mailing addresses are published as an
appendix to the Army's compilation of systems of records notices
procedure.
Individual should provide full name, and some detail such as
organization of assignment, that can be verified, except that, in
cases where individual has provided written consent to release of
home address/telephone number to the general public, no
identification is required.
Contesting record procedures:
The Army's rules for accessing records and for contesting
contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the
system manager.
Record source categories:
From official Army records.
Exemptions claimed for the system:
None.
#..A0001 DAPE-ARI
#....System name:
Professional Staff Information File.
System location:
Headquarters, U.S. Army Research Institute for the Behavioral and
Social Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
Categories of individuals covered by the system:
Department of the Army civilian psychologists, engineers,
economists, sociologists, and other professional staff members
employed by the Army Research Institute who voluntarily supply
information for release and military officers assigned to the Army
Research Institute who voluntarily provide information for release.
Categories of records in the system:
Files contain names of individuals and their curricula vitae,
including data and information on the qualifications, expertise,
experience and interests of the professional staff of the Army
Research Institute. Data include name, grade or rank, Institute
assignment, education, prior professional experience, professional
activities and development, lists of awards and recognition, extra-
government professional activities and significant professional
publications.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 3013,
Secretary of the Army.
Purpose(s):
To establish and maintain a professional staff directory which is
used to consider staff members with special expertise for special
duty assignments and to produce evidence of professional staff
qualifications during Institute peer reviews and similar independent
evaluations.
Records are also used as basis for summary statistical reports
concerning professional qualifications.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5
U.S.C. 552a(b) of the Privacy Act, these records or information
contained therein may specifically be disclosed outside the DoD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the
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