Privacy Act: [A0027-20cDAJA] Army Property Claim Files....

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       Office of the Inspector General, Headquarters, Department of the 
   Army, The Pentagon, Washington, DC 20310-1700.
     Notification procedure: 
       Individuals seeking to determine if information about themselves 
   is contained in this record system should address written inquiries 
   to the Office of the Inspector General, Headquarters, Department of 
   the Army, The Pentagon, Washington, DC 20310-1700.
       Individual should provide the full name, address, nature of 
   request for assistance or complaint, and identification of the 
   Inspector General's Office to which the request was submitted.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this record system should address written inquiries to the Office 
   of the Inspector General, Headquarters, Department of the Army, The 
   Pentagon, Washington, DC 20310-1700.
       Individual should provide the full name, address, nature of 
   request for assistance or complaint, and identification of the 
   Inspector General's Office to which the request was submitted.
     Contesting record procedures: 
       The Army's rules for accessing records, contesting contents, and 
   appealing initial determinations are contained in Army Regulation 
   340-21; 32 CFR part 505; or may be obtained from the system manager.
     Record source categories: 
       From the individual, Army records and reports, and other sources 
   providing or containing pertinent information.
     Exemptions claimed for this system:
       Portions of this system may be exempt under 5 U.S.C. 552a(k)(2) 
   or (k)(5), as applicable.
       An exemption rule for this system has been promulgated in 
   accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
   and (e) and published in 32 CFR part 505. For additional information 
   contact the system manager.

   #..A0025 JDIM

   #....System name: 

       HQDA Correspondence and Control/Central Files System.
     System location: 
       Office, Secretary of the Army; Office, Chief of Staff; 
   Headquarters, Department of the Army Staff agencies. Official mailing 
   addresses are published as an appendix to the Army's compilation of 
   systems of records notices.
     Categories of individuals covered by the system: 
       Individuals who either initiated, or are the subject of, 
   communications with the Headquarters, Department of the Army.
     Categories of records in the system: 
       Inquiries, with referrals and responses, and other communications 
   pertaining to any function or subject involving or of interest to 
   Headquarters, Department of the Army level. Records may include, but 
   are not restricted to, complaints, appeals, grievances, 
   investigations, alleged improprieties, personnel actions, medical 
   reports, intelligence, and similar matters. They may be either 
   specific or general in nature and may include such personal 
   information as an individual's name, Social Security Number, date 
   and/or place of birth, description of events or incidents of a 
   sensitive or privileged nature, commendatory or unfavorable data.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
   of the Army; Army Regulation 25-1, The Army Information Resources 
   Management Program; and E.O. 9397 (SSN).
   Purpose(s): 
       To control correspondence, document actions taken, and locate 
   records for reference purposes.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.

       Note: Disclosure of information from documents or records which 
   properly become part of another system of records will be as 
   authorized in the `routine uses` portion of that system of records.

     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records and computer database.
     Retrievability: 
       Paper records are retrieved by date of correspondence; electronic 
   records are retrieved by name, date of correspondence, subject 
   natter, or key word (which may include Social Security Number and 
   date of birth).
     Safeguards: 
       Records are controlled; access to information from specified 
   documents if restricted to persons who have been designated by their 
   agency to have official need for the information in the performance 
   of their duties. File areas are protected by electronic surveillance 
   systems with combination lock doors. Users of the system receive 
   training designed to preclude misuse or unauthorized disclosure of 
   information
     Retention and disposal: 
       Disposition pending (until NARA disposition is approved, treat as 
   permanent).
     System manager(s) and address: 
       Chief of Correspondence, Office of the Secretary of the Army, 101 
   Army Pentagon, Washington, DC 20310-0101.
       Chief of Staff, 200 Army Pentagon, Washington, DC 20310-0200.
       Commander, Corps of Engineers, 200 Massachusetts Avenue, 
   Washington, DC 20314-1000.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the system manager having functional responsibility or 
   interest.
       For verification purposes, the individual should provide full 
   name, current address, and Social Security Number (if applicable), 
   and the request must be signed. Inquiry should include timeframe of 
   correspondence, subject matter, and details that will assist in 
   identifying the records sought.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   system manager having functional responsibility or interest.
       For verification purposes, the individual should provide full 
   name, current address, and Social Security Number (if applicable), 
   and the request must be signed. Inquiry should include timeframe of 
   correspondence, subject matter, and details that will assist in 
   identifying the records sought.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; correspondence emanating within the Army 
   Secretariat, the Office, Chief of Staff, and Army Staff agencies; and 
   other Federal agencies.
     Exemptions claimed for the system:
       Information specifically authorized to be classified under E.O. 
   12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
   U.S.C. 552a(k)(1).
       Investigatory material compiled for law enforcement purposes may 
   be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual 
   is denied any right, privilege, or benefit for which he would 
   otherwise be entitled by Federal law or for which he would otherwise 
   be eligible, as a result of the maintenance of such information, the 
   individual will be provided access to such information except to the 
   extent that disclosure would reveal the identity of a confidential 
   source.
       Records maintained in connection with providing protective 
   services to the President and other individuals under 18 U.S.C. 3506, 
   may be exempt pursuant to 5 U.S.C. 552a(k)(3).
       Records maintained solely for statistical research or program 
   evaluation purposes and which are not used to make decisions on the 
   rights, benefits, or entitlement of an individual except for census 
   records which may be disclosed under 13 U.S.C. 8, may be exempt 
   pursuant to 5 U.S.C. 552a(k)(4).
       Investigatory material compiled solely for the purpose of 
   determining suitability, eligibility, or qualifications for federal 
   civilian employment, military service, federal contracts, or access 
   to classified information may be exempt pursuant to 5 U.S.C. 
   552a(k)(5), but only to the extent that such material would reveal 
   the identity of a confidential source.
       Testing or examination material used solely to determine 
   individual qualifications for appointment or promotion in the Federal 
   service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the 
   disclosure would compromise the objectivity or fairness of the test 
   or examination process.
       Evaluation material used to determine potential for promotion in 
   the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), 
   but only to the extent that the disclosure of such material would 
   reveal the identity of a confidential source.
       An exemption rule for this exemption has been promulgated in 
   accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
   (c) and (e) and published in 32 CFR part 505. For additional 
   information contact the system manager.

   #..A0025-6USASC

   #....System name: 

       Military Affiliate Radio System (August 7, 1997, 62 FR 42523).
     System location: 
       U.S. Army Signal Command, Fort Huachuca, AZ 85613-5000.
     Categories of individuals covered by the system: 
       Individuals having a valid amateur radio station license issued 
   by the Federal Communications Commission, Army Military Affiliate 
   Radio System call-sign, relevant inquiries, records and reports.
     Categories of records in the system: 
       Applicant's name, home address and telephone number, licensing 
   data and call-sign provided by Federal Communications Commission, 
   Army MARS call-sign, relevant inquiries/records and reports.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army: DoD Directive 4650.2, 
   Military Affiliate Radio System; Army Regulation 25-6, Military 
   Affiliate Radio System; and E.O. 9397 (SSN).
   Purpose(s): 
       To provide a potential reserve of trained radio communications 
   personnel for military duty when needed and/or to provide auxiliary 
   communications for military, civil, and/or disaster officials during 
   periods of emergency.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to federal supply agencies in 
   connection with individual's participation in the Army MARS Equipment 
   Program.
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Cards, paper records in file folders, discs, listings and 
   electronic storage media.
     Retrievability: 
       By member's name, amateur and or Military Affiliate Radio call 
   signs.
     Safeguards: 
       Information is maintained in buildings accessible to authorized 
   personnel in the performance of their duties. Automated records are 
   further protected by a password assigned to designated personnel.
     Retention and disposal: 
       Destroy on each renewal or two years after termination of 
   membership.
     System manager(s) and address: 
       Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-
   5000.
     Notification procedure: 
       Individual seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Signal Command, Fort Huachuca, 
   AZ 95613-5000.
       Individual should provide the name under which licensed is the 
   Army Military Affiliate Radio System program, amateur and or Military 
   Affiliate Radio System call sign, present address, call sign, and 
   signature.
     Record access procedures: 
       Individuals seeking to access records about themselves contained 
   in this record system should address written inquiries to the 
   Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-5000.
       Individual should provide the name under which licensed is the 
   Army Military Affiliate Radio System program, amateur and or Military 
   Affiliate Radio System call sign, present address, call sign, and 
   signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual and the Federal Communications Commission.
     Exemptions claimed for the system:
       None.

   #..A0025-55SAIS

   #....System name: Request for Information Files.

     System location: 
       Headquarters, Department of the Army, staff and field operating 
   agencies, major commands, installations and activities receiving 
   requests to access records pursuant to the Freedom of Information Act 
   or to declassify documents pursuant to E.O. 12958. Official mailing 
   addresses are published as an appendix to the Army's compilation of 
   record system notices.
     Categories of individuals covered by the system: 
       Any individual who requests an Army record under the Freedom of 
   Information Act, or requests mandatory review of a classified 
   document pursuant to E.O. 12958.
     Categories of records in the system: 
       Individual's request, related papers, correspondence between 
   office of receipt and records custodians, Army staff offices and 
   other government agencies; retained copies of classified or other 
   exempt materials; and other selective documents.
     Authority for maintenance of the system: 
       5 U.S.C. 552, Freedom of Information Act, as amended by Pub. L. 
   93-502; and E.O. 12958.
   Purpose(s): 
       To control administrative processing of requests for information 
   either pursuant to the Freedom of Information Act or to E.O. 12958, 
   including appeals from denials.
     Routine uses of records, maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of record system notices apply to this record 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Paper records in file folders; microfilm.
     Retrievability: 
       By requester's surname.
     Safeguards: 
       Records are maintained in areas accessible only to authorized 
   personnel who are properly trained and have official need therefor.
     Retention and disposal: 
       Records reflecting granted requests are destroyed after 2 years. 
   When requests have been denied, records are retained for 5 years; and 
   if appealed, records are retained 4 years after final denial by the 
   Army or 3 years after final adjudication by the courts, whichever is 
   later.

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