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Privacy Act: [A0027-20cDAJA] Army Property Claim Files....
<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] #.UNITED STATES ARMY HOW SYSTEMS OF RECORDS ARE ARRANGED. Department of the Army records are identified by the directive number which prescribes the records created, maintained and used, and are published in numerical sequence by identification number. For example, a system of records about assignment of military personnel may be found in the 614 series; `assignments, details and transfers'. Some subjects, such as investigations, are treated as sub-elements of a series, e.g., `criminal investigations', `security', and `military intelligence'. HOW TO USE THE INDEX GUIDE. To locate a particular system of records, follow this general guide. The series subject corresponds to the system identification number. For example: medical records for military and civilian personnel are in the 40 series. The first letter, `A', represents the Army, the number 40-66 is the prescribing directive, and the suffix letters are internal management devices. FOR FURTHER ASSISTANCE: Any questions should be addressed to the Privacy Act Officer, Records Management Program Division, U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. Belvoir, VA 22060-5576. POINT OF CONTACT: Ms. Janice Thornton at (703) 806-4390 or DSN 656-4390. SUBJECT SERIES SYSTEM IDENTIFICATION SERIES A0001 Office Administration Housekeeping Files A0015 Boards, Commissions, and Committees Files A0020 Inspector General Assistance, Inspections Investigation, and Follow-up Files A0025 Information Management Files A0027 Legal Services Files A0030 Food Program Files A0037 Financial Administration/Management Files A0040 Medical Services Files A0055 Transportation and Travel Files A0056 Surface Transportation Files A0060 Exchange Service Files A0065 Postal Services Files A0070 Research, Development, and Acquisition Files A0095 Aviation Files A0135 General Army National Guard and Army Reserve Files A0140 U.S. Army Reserve Files A0145 Reserve Officers Training Corps (ROTC) Files A0165 Religious Activity Files A0190 Military Police Files A0195 Criminal Investigation Files A0210 Army Installations Files A0215 Morale, Welfare, and Recreation/Nonappropriated Funds (NAF) Files A0220 Military Personnel Data Files A0340 Army Privacy Program Files A0350 Training and Evaluation Files A0351 Army Schools Files A0352 Dependent's Education Files A0360 Army and Public Information Files A0380 Security Information Files A0381 Military Intelligence Files A0385 Safety Files A0405 Homeowners Assistance/Real Estate Files A0570 Human Resources Information Files A0600 General/Military Personnel Management Files A0601 Military Personnel Procurement Files A0602 Behavioral and Social Sciences Files A0608 Personal Affairs Files A0614 Assignments, Details, and Transfers Files A0621 Education Files A0635 Officer/Enlisted Personnel Separation Files A0640 Personnel Management and Identification of Individuals Files A0672 Decorations, Awards, and Honors Files A0680 Personnel Information System Files A0690 Civilian Personnel Files A0710 Inventory Management Files A0715 Procurement Files A0725 Requisition and Issue of Supplies and Equipment Files A0735 Library Borrowers'/Users' Files A0870 Army History Files A0920 Civilian Marksmanship Program Files A0930 Army Emergency Relief Transaction Files A1105 Corps of Engineers Planning Files A1130 Corps of Engineers Civilian Uniform Files A1145 Corps of Engineers Regulator Functions Files ARMY AND AIR FORCE EXCHANGE SERVICE (AAFES) AAFES 02 Executive Management Records AAFES 04 Personnel Management Records AAFES 05 Information and Public Relations Records AAFES 06 Legal and Legislative Records AAFES 07 Financial Management Records AAFES 09 Automated Data Processing Records AAFES 12 Procurement Records AAFES 15 Transportation Records AAFES 16 Pans and Management Records AAFES 17 Safety and Security Records IN ADDITION, THE DEPARTMENT OF THE ARMY MAINTAINS SYSTEMS OF RECORDS IN ACCORDANCE WITH GOVERNMENT-WIDE PRIVACY ACT SYSTEMS OF RECORDS NOTICES. Equal Employment Opportunity Commission EEOC/GOVT-1 Equal Employment Opportunity in the Federal Government Complaint and Appeal Records. Federal Emergency Management Agency FEMA/GOVT-1 National Defense Executive Reserve System. General Services Administration GSA/GOVT-2 Employment Under Commercial Activities Contracts. GSA/GOVT-3 Travel Charge Card Program. GSA/GOVT-4 Contracted Travel Service Program. Department of Labor DOL/GOVT-1 Office of Workers' Compensation Programs, Federal Employees' Compensation Act File. DOL/GOVT-2 Job Corps Student Records. Merit Systems Protection Board MSPB/GOVT-1 Appeal and Case Records. Office of Government Ethics OGE/GOVT-1 Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records. OGE/GOVT-2 Confidential Statements of Employment and Financial Interests. Office of Personnel Management OPM/GOVT-1 General Personnel Records. OPM/GOVT-2 Employee Performance File System Records. OPM/GOVT-3 Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers. OPM/GOVT-4 [Reserved] OPM/GOVT-5 Recruiting, Examining, and Placement Records. OPM/GOVT-6 Personnel Research and Test Validation Records. OPM/GOVT-7 Applicant Race, Sex, National Origin, and Disability Status Records. OPM/GOVT-8 [Reserved] OPM/GOVT-9 File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals. OPM/GOVT-10 Employee Medical File System Records. REQUESTING RECORDS Records are retrieved by name or by some other personal identifier. It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record. BLANKET ROUTINE USES Certain `blanket routine uses` of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system. These additional blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy. LAW ENFORCEMENT ROUTINE USE In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto. DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's
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