Privacy Act: [A0027-20cDAJA] Army Property Claim Files....

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.UNITED STATES ARMY


                    HOW SYSTEMS OF RECORDS ARE ARRANGED.

       Department of the Army records are identified by the directive 
   number which prescribes the records created, maintained and used, and 
   are published in numerical sequence by identification number. For 
   example, a system of records about assignment of military personnel 
   may be found in the 614 series; `assignments, details and transfers'. 
   Some subjects, such as investigations, are treated as sub-elements of 
   a series, e.g., `criminal investigations', `security', and `military 
   intelligence'.

                        HOW TO USE THE INDEX GUIDE.

       To locate a particular system of records, follow this general 
   guide. The series subject corresponds to the system identification 
   number. For example: medical records for military and civilian 
   personnel are in the 40 series. The first letter, `A', represents the 
   Army, the number 40-66 is the prescribing directive, and the suffix 
   letters are internal management devices.

                          FOR FURTHER ASSISTANCE:

       Any questions should be addressed to the Privacy Act Officer, 
   Records Management Program Division, U.S. Total Army Personnel 
   Command, ATTN: TAPC-PDR-P, Stop C55, Ft. Belvoir, VA 22060-5576.

                             POINT OF CONTACT:

       Ms. Janice Thornton at (703) 806-4390 or DSN 656-4390.

                               SUBJECT SERIES

     SYSTEM IDENTIFICATION SERIES
   A0001
     Office Administration Housekeeping Files
   A0015
     Boards, Commissions, and Committees Files
   A0020
     Inspector General Assistance, Inspections Investigation, and 
   Follow-up Files
   A0025
     Information Management Files
   A0027
     Legal Services Files
   A0030
     Food Program Files
   A0037
     Financial Administration/Management Files
   A0040
     Medical Services Files
   A0055
     Transportation and Travel Files
   A0056
     Surface Transportation Files
   A0060
     Exchange Service Files
   A0065
     Postal Services Files
   A0070
     Research, Development, and Acquisition Files
   A0095
     Aviation Files
   A0135
     General Army National Guard and Army Reserve Files
   A0140
     U.S. Army Reserve Files
   A0145
     Reserve Officers Training Corps (ROTC) Files
   A0165
     Religious Activity Files
   A0190
     Military Police Files
   A0195
     Criminal Investigation Files
   A0210
     Army Installations Files
   A0215
     Morale, Welfare, and Recreation/Nonappropriated Funds (NAF) Files
   A0220
     Military Personnel Data Files
   A0340
     Army Privacy Program Files
   A0350
     Training and Evaluation Files
   A0351
     Army Schools Files
   A0352
     Dependent's Education Files
   A0360
     Army and Public Information Files
   A0380
     Security Information Files
   A0381
     Military Intelligence Files
   A0385
     Safety Files
   A0405
     Homeowners Assistance/Real Estate Files
   A0570
     Human Resources Information Files
   A0600
     General/Military Personnel Management Files
   A0601
     Military Personnel Procurement Files
   A0602
     Behavioral and Social Sciences Files
   A0608
     Personal Affairs Files
   A0614
     Assignments, Details, and Transfers Files
   A0621
     Education Files
   A0635
     Officer/Enlisted Personnel Separation Files
   A0640
     Personnel Management and Identification of Individuals Files
   A0672
     Decorations, Awards, and Honors Files
   A0680
     Personnel Information System Files
   A0690
     Civilian Personnel Files
   A0710
     Inventory Management Files
   A0715
     Procurement Files
   A0725
     Requisition and Issue of Supplies and Equipment Files
   A0735
     Library Borrowers'/Users' Files
   A0870
     Army History Files
   A0920
     Civilian Marksmanship Program Files
   A0930
     Army Emergency Relief Transaction Files
   A1105
     Corps of Engineers Planning Files
   A1130
     Corps of Engineers Civilian Uniform Files
   A1145
     Corps of Engineers Regulator Functions Files

                ARMY AND AIR FORCE EXCHANGE SERVICE (AAFES)

   AAFES 02
     Executive Management Records
   AAFES 04
     Personnel Management Records
   AAFES 05
     Information and Public Relations Records
   AAFES 06
     Legal and Legislative Records
   AAFES 07
     Financial Management Records
   AAFES 09
     Automated Data Processing Records
   AAFES 12
     Procurement Records
   AAFES 15
     Transportation Records
   AAFES 16
     Pans and Management Records
   AAFES 17
     Safety and Security Records

   IN ADDITION, THE DEPARTMENT OF THE ARMY MAINTAINS SYSTEMS OF RECORDS 
    IN ACCORDANCE WITH GOVERNMENT-WIDE PRIVACY ACT SYSTEMS OF RECORDS 
                                 NOTICES.

                 Equal Employment Opportunity Commission

   EEOC/GOVT-1
     Equal Employment Opportunity in the Federal Government Complaint 
   and Appeal Records.

                   Federal Emergency Management Agency

   FEMA/GOVT-1
     National Defense Executive Reserve System.

                     General Services Administration

   GSA/GOVT-2
     Employment Under Commercial Activities Contracts.
   GSA/GOVT-3
     Travel Charge Card Program.
   GSA/GOVT-4
     Contracted Travel Service Program.

                           Department of Labor

   DOL/GOVT-1
     Office of Workers' Compensation Programs, Federal Employees' 
   Compensation Act File.
   DOL/GOVT-2
     Job Corps Student Records.

                      Merit Systems Protection Board

   MSPB/GOVT-1
     Appeal and Case Records.

                       Office of Government Ethics

   OGE/GOVT-1
     Executive Branch Public Financial Disclosure Reports and Other 
   Ethics Program Records.
   OGE/GOVT-2
     Confidential Statements of Employment and Financial Interests.

                      Office of Personnel Management

   OPM/GOVT-1
     General Personnel Records.
   OPM/GOVT-2
     Employee Performance File System Records.
   OPM/GOVT-3
     Records of Adverse Actions, Performance Based Reduction in Grade 
   and Removal Actions, and Termination of Probationers.
   OPM/GOVT-4
     [Reserved]
   OPM/GOVT-5
     Recruiting, Examining, and Placement Records.
   OPM/GOVT-6
     Personnel Research and Test Validation Records.
   OPM/GOVT-7
     Applicant Race, Sex, National Origin, and Disability Status 
   Records.
   OPM/GOVT-8
     [Reserved]
   OPM/GOVT-9
     File on Position Classification Appeals, Job Grading Appeals, and 
   Retained Grade or Pay Appeals.
   OPM/GOVT-10
     Employee Medical File System Records.

                            REQUESTING RECORDS

       Records are retrieved by name or by some other personal 
   identifier. It is therefore especially important for expeditious 
   service when requesting a record that particular attention be 
   provided to the Notification and/or Access Procedures of the 
   particular record system involved so as to furnish the required 
   personal identifiers, or any other pertinent personal information as 
   may be required to locate and retrieve the record.

                           BLANKET ROUTINE USES

       Certain `blanket routine uses` of the records have been 
   established that are applicable to every record system maintained 
   within the Department of Defense unless specifically stated otherwise 
   within a particular record system. These additional blanket routine 
   uses of the records are published below only once in the interest of 
   simplicity, economy and to avoid redundancy.

                       LAW ENFORCEMENT ROUTINE USE

       In the event that a system of records maintained by this 
   component to carry out its functions indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute or by regulation, rule 
   or order issued pursuant thereto, the relevant records in the system 
   of records may be referred, as a routine use, to the appropriate 
   agency, whether Federal, state, local, or foreign, charged with the 
   responsibility of investigating or prosecuting such violation or 
   charged with enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to a Federal, state, or local 
   agency maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information, such as current licenses, 
   if necessary to obtain information relevant to a component decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to a Federal agency, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the reporting of an investigation of an 
   employee, the letting of a contract, or the issuance of a license, 
   grant or other benefit by the requesting agency, to the extent that 
   the information is relevant and necessary to the requesting agency's 

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