Privacy Act: [A0027-50DAJA] Foreign Jurisdiction Case Files....

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  arising by general statute or by regulation, rule or order issued 
  pursuant thereto, the relevant records in the system of records may be 
  referred, as a routine use, to the appropriate agency, whether 
  Federal, state, local, or foreign, charged with the responsibility of 
  investigating or prosecuting such violation or charged with enforcing 
  or implementing the statute, rule, regulation or order issued pursuant 
  thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to a Federal, state, or local agency 
  maintaining civil, criminal, or other relevant enforcement information 
  or other pertinent information, such as current licenses, if necessary 
  to obtain information relevant to a component decision concerning the 
  hiring or retention of an employee, the issuance of a security 
  clearance, the letting of a contract, or the issuance of a license, 
  grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed to a Federal agency, in response to its request, in 
  connection with the hiring or retention of an employee, the issuance 
  of a security clearance, the reporting of an investigation of an 
  employee, the letting of a contract, or the issuance of a license, 
  grant or other benefit by the requesting agency, to the extent that 
  the information is relevant and necessary to the requesting agency's 
  decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

  Disclosure from a system of records maintained by this component may 
  be made to a Congressional office from the record of an individual in 
  response to an inquiry from the Congressional office made at the 
  request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

  Relevant information contained in all systems of records of the 
  Department of Defense published on or before August 22, 1975, may be 
  disclosed to the Office of Management and Budget in connection with 
  the review of private relief legislation as set forth in OMB Circular 
  A-19 at any stage of the legislative coordination and clearance 
  process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed to foreign law enforcement, security, investigatory, or 
  administrative authorities in order to comply with requirements 
  imposed by, or to claim rights conferred in, international agreements 
  and arrangements including those regulating the stationing and status 
  in foreign countries of Department of Defense military and civilian 
  personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

  Any information normally contained in IRS Form W-2 which is maintained 
  in a record from a system of records maintained by this component may 
  be disclosed to state and local taxing authorities with which the 
  Secretary of the Treasury has entered into agreements pursuant to 
  Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state 
  and local taxing authorities for which an employee or military member 
  is or was subject to tax regardless of whether tax is or was withheld. 
  This routine use is in accordance with Treasury Fiscal Requirements 
  Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

  A record from a system of records subject to the Privacy Act and 
  maintained by this component may be disclosed to the Office of 
  Personnel Management concerning information on pay and leave, 
  benefits, retirement deductions, and any other information necessary 
  for the Office of Personnel Management to carry out its legally 
  authorized Government-wide personnel management functions and studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to any component of the Department of 
  Justice for the purpose of representing the Department of Defense, or 
  any officer, employee or member of the Department in pending or 
  potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

  Information as to current military addresses and assignments may be 
  provided to military banking facilities who provide banking services 
  overseas and who are reimbursed by the Government for certain checking 
  and loan losses. For personnel separated, discharged, or retired from 
  the Armed Forces, information as to last known residential or home of 
  record address may be provided to the military banking facility upon 
  certification by a banking facility officer that the facility has a 
  returned or dishonored check negotiated by the individual or the 
  individual has defaulted on a loan and that if restitution is not made 
  by the individual, the U.S. Government will be liable for the losses 
  the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to the General Services Administration for 
  the purpose of records management inspections conducted under 
  authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to the National Archives and Records 
  Administration for the purpose of records management inspections 
  conducted under authority of 44 U.S.C. 2904 and 2906.

       DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to the Merit Systems Protection Board, 
  including the Office of the Special Counsel for the purpose of 
  litigation, including administrative proceedings, appeals, special 
  studies of the civil service and other merit systems, review of OPM or 
  component rules and regulations, investigation of alleged or possible 
  prohibited personnel practices; including administrative proceedings 
  involving any individual subject of a DOD investigation, and such 
  other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be 
  authorized by law.

                 COUNTERINTELLIGENCE PURPOSES ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use outside the DOD or the U.S. Government for 
  the purpose of counterintelligence activities authorized by U.S. Law 
  or Executive Order or for the purpose of enforcing laws which protect 
  the national security of the United States.

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AAFES 0207.02

System name: 

  Customer Comments, Inquiries, and Direct Line Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202;
  Army and Air Force Exchange Service-Europe Region, Building 4001, In 
  der Witz 14-18, 55252 Mainz-Kastel, Germany; and
  Exchange Regions and Area Exchanges at posts, bases, and satellites 
  world-wide. Official mailing addresses are published as an appendix to 
  the Army's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Users of the Army and Air Force Exchange Service who make inquiries, 
  complaints, or comments on its operations.
Categories of records in the system: 
  Customer's name, address and telephone number, information pertaining 
  to the subject of inquiry, complaint, or comment and response thereto; 
  customer opinion survey data.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To aid the Exchange management in determining needs of customers and 
  action required to settle customer complaints.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders, stored in metal cabinets.
Retrievability: 
  By customer's name.
Safeguards: 
  Records are accessible only by designated employees having official 
  need therefor. Buildings housing records are protected by security 
  guards.
Retention and disposal: 
  Records are destroyed by shredding after 3 years.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Director, Public 
  Affairs Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, current address and 
  telephone number, case number that appeared on correspondence received 
  from AAFES, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Director, Public Affairs 
  Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, current address and 
  telephone number, case number that appeared on correspondence received 
  from AAFES, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0401.04

System name: 

  Official Personnel Folders and General Personnel Files.
System location: 
  The Official Personnel Folder is located in the Personnel Office at 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202;
  Army and Air Force Exchange Service-Europe Region, Building 4001, In 
  der Witz 14-18, 55252 Mainz-Kastel, Germany; and
  Exchange Regions and Area Exchanges at posts, bases, and satellites 
  world-wide. Official mailing addresses are published as an appendix to 
  the Army's compilation of systems of records notices.
  Included in this system are the Employee Service Record Card Files and 
  those records duplicated for maintenance at a site closer to where the 
  employee works (e.g., in an administrative office or supervisor's work 
  folder).
Categories of individuals covered by the system: 
  Current and former employees of the Army and Air Force Exchange 
  Service (AAFES).
Categories of records in the system: 
  Name, Social Security Number, date of birth, home residence, mailing 
  address, telephone number; records reflecting work experience, 
  educational level achieved; letters of commendation; training courses 
  in which enrolled and certificates of completion; security clearance; 
  personnel actions such as appointments, transfers, reassignments, 
  separations, reprimands; salary and benefits documents to include 
  allowances and insurance data; travel orders; and similar relevant 
  information.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  The Official Personnel Folder and other general personnel records are 
  the official repository of the records, reports of personnel actions, 
  and the documents and papers required in connection with these actions 
  effected during an employee's service with the Army and Air Force 
  Exchange Service.
  Records provide the basic source of factual data about a person's 
  employment with the agency and have various uses by AAFES personnel 
  offices, including screening qualifications of employees, determining 
  status, eligibility, and employee's rights and benefits, computing 
  length of service, and other information needed to provide personnel 
  services.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  Information may be disclosed to the Department of Labor, Department of 
  Veterans Affairs, Social Security Administration, Federal agencies 
  that have special civilian employee retirement programs; or a 
  national, state, county, municipal, or other publicly recognized 
  charitable or income security administration agency (e.g., State 
  unemployment compensation agencies), where necessary to adjudicate a 
  claim under the retirement, insurance or health benefits programs or 
  to an agency to conduct studies or audits of benefits being paid under 
  such programs.
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders; Kardex files; microfilm or microfiche, 
  and in computer storage media.
Retrievability: 
  By individual's surname and Social Security Number.
Safeguards: 
  Paper or microfiche/microfilmed records are located in locked metal 
  cabinets or in secured rooms with access limited to those personnel 
  whose official duties require access. Access to computerized records 
  is limited, through use of access codes and entry logs, to those whose 
  official duties require access.
Retention and disposal: 
  The Official Personnel Folder is permanent. Upon employee's 
  separation, it is transferred to the National Personnel Records Center 
  (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199. Duplicate 
  records maintained in an administrative office or at supervisory 
  levels are destroyed 90 days after employee's separation. Service 
  Record Card Files are retained for 5 years following employee's 
  separation and retired to a records holding area for 15 additional 

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