Privacy Act: [A0027-50DAJA] Foreign Jurisdiction Case Files....

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  years before being destroyed, except that those of employees of 
  discontinued AAFES installations are retired to the National Personnel 
  Records Center (Civilian). Automated personnel records are retained 
  indefinitely for managerial and statistical studies; after an 
  employee's separation, records are not used in making decisions 
  concerning the employee.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
  President, People Resources Directorate, PO Box 660202, Dallas, TX 
  75266-0202.
  Individuals must furnish their full name, Social Security Number, 
  current address and telephone number; if terminated, also include date 
  of birth, date of separation, and last employing location.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Senior Vice President, People 
  Resources Directorate, PO Box 660202, Dallas, TX 75266-0202.
  Individuals must furnish their full name, Social Security Number, 
  current address and telephone number; if terminated, also include date 
  of birth, date of separation, and last employing location.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual, educational institutions, officials and other 
  individuals of the Army and Air Force Exchange Service, third parties 
  responding to reference checks, previous employers, law enforcement 
  agencies, physicians.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0403.01

System name: 

  Application for Employment Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202, for applicants of executive and managerial 
  positions.
  Records of applicants for all other Army and Air Force Exchange 
  Service positions may be located also at Army and Air Force Exchange 
  Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-
  Kastel, Germany; and
  Exchange Regions and Area Exchanges at posts, bases, and satellites 
  world-wide. Official mailing addresses are published as an appendix to 
  the Army's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Persons who have applied for employment in the Army and Air Force 
  Exchange Service (AAFES).
Categories of records in the system: 
  Applications generally include individual's name, date of birth, 
  Social Security Number, home address, information on work and 
  educational experience, military service, convictions for offenses 
  against the law, specialized training, awards or honors; documents 
  reflecting results of written examinations and ratings; reference 
  checks and results; evidence of satisfactory physical condition, pre-
  employment investigations and clearances deemed appropriate to the 
  position for which application is made; notification from AAFES 
  concerning selection/non-selection.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  The records are used in considering individuals who have applied for 
  positions in the Army and Air Force Exchange Service by making 
  determinations of qualifications including medical qualifications, for 
  positions applied for, and to rate and rank applicants applying for 
  the same or similar positions.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  By applicant's surname.
Safeguards: 
  Records are maintained in a secured area with access limited to 
  authorized personnel whose duties require access.
Retention and disposal: 
  Applicant records are retained for up to six months; records for 
  applicants hired become part of the person's Official Personnel 
  Folder.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this systems should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
  President, People Resources Directorate, PO Box 660202, Dallas, TX 
  75266-0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, and sufficient details concerning 
  position and location thereof for which application had been 
  submitted.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Senior Vice President, People 
  Resources Directorate, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, and sufficient details concerning 
  position and location thereof for which application had been 
  submitted.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual, his/her previous employer(s) and personal 
  references, law enforcement agencies, medical authorities.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0403.11

System name: Personnel Departure Clearance Records.

System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202; HQ, Army and Air Force Exchange Service-Europe, 
  Pinder Barracks, Schwabacherster 20 8502 Zirndorf; regional offices; 
  base and post exchanges and satellites world-wide.
Categories of individuals covered by the system: 
  All employees of the Army and Air Force Exchange Service (AAFES).
Categories of records in the system: 
  Name, Social Security Number, job data, reason for departure, and 
  clearing offices' approval.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To ensure that departing employees have been properly out-processed.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in locked filing cabinets.
Retrievability: 
  By employee's surname.
Safeguards: 
  Information is accessed only by designated individuals having official 
  need therefor in the performance of their duties.
Retention and disposal: 
  Records are closed at the end of the fiscal year, held 1 year, and 
  destroyed by shredding.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Director, 
  Administrative Services Division, PO Box 660202, Dallas, TX 75266-
  0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, and date and place of separation.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Director, Administrative 
  Services Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, and date and place of separation.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual; official personnel actions.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0404.01

System name: 

  Incentive Awards Case Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202;
  Army and Air Force Exchange Service-Europe Region, Building 4001, In 
  der Witz 14-18, 55252 Mainz-Kastel, Germany.
Categories of individuals covered by the system: 
  All U.S. dollar-paid employees of the Army and Air Force Exchange 
  Service who are recipients of awards.
Categories of records in the system: 
  Name, Social Security Number, grade/step, position title, award for 
  which nominated and justification therefor, accomplishments, 
  requirements of position held, organization in which employed, and 
  similar relevant data.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To consider and select employees for incentive awards and other honors 
  and to publicize those granted.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  Information may be disclosed to public and private organizations, 
  including news media, which grant or publicize employee awards or 
  honors.
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in filing cabinets.
Retrievability: 
  By individual's surname.
Safeguards: 
  Records are accessible only to designated individuals having official 
  need therefor.
Retention and disposal: 
  Records are retained for 2 years, following which they are destroyed 
  by shredding.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: PE, PO Box 
  660202, Dallas, TX 75266-0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, and sufficient details to permit 
  locating the record.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: PE, PO Box 660202, Dallas, TX 
  75266-0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, and sufficient details to permit 
  locating the record.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the nominating official; approving authority; individual's 
  official personnel file.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0405.03

System name: 

  Personnel Appeals and Grievances.
System location: 
  Office of the General Counsel at Headquarters, Army and Air Force 
  Exchange Service, PO Box 660202, Dallas, TX 75266-0202; and
  Army and Air Force Exchange Service-Europe Region, Building 4001, In 
  der Witz 14-18, 55252 Mainz-Kastel, Germany.
Categories of individuals covered by the system: 
  Any employee of the Army and Air Force Exchange Service (AAFES) who 
  has filed an appeal of an adverse action and/or is contesting a 
  personnel action when the appeal/grievance has been referred to the 
  appropriate General Counsel's office.
Categories of records in the system: 

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