Privacy Act: [A0027-50DAJA] Foreign Jurisdiction Case Files....

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  Correspondence, documentation, and memoranda concerning the appeal/
  grievance.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To determine propriety and legal sufficiency or the agency's action in 
  the appeal or grievance matter.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in locked file cabinets.
Retrievability: 
  By employee's surname.
Safeguards: 
  Buildings employ security guards. Records are maintained in areas 
  accessible only to authorized personnel who are properly screened, 
  cleared and trained.
Retention and disposal: 
  Retained in the servicing General Counsel's office for 1 year after 
  final decision is made; subsequently retired to the AAFES warehouse or 
  servicing General Services Administration records holding center where 
  it is held 6 years before being destroyed by shredding.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  General Counsel at the Army and Air Force Exchange Service location 
  where appeal/grievance was filed.
  Individual should provide full name, current address and telephone 
  number, the latest correspondence received by them from the General 
  Counsel's office, if available, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the General Counsel 
  at the Army and Air Force Exchange Service location where appeal/
  grievance was filed.
  Individual should provide full name, current address and telephone 
  number, the latest correspondence received by them from the General 
  Counsel's office, if available, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From AAFES personnel office responsible for records on the employee; 
  from the AAFES Grievance Examiner; and from the AAFES employee and/or 
  his/her representative.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0405.11

System name: Individual Health Records.

System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202; HQ Army and Air Force Exchange Service-Europe, 
  Pinder Barracks, Schwabacherster 20 8502 Zirndorf.
Categories of individuals covered by the system: 
  Employees of the Army and Air Force Exchange Service (AAFES).
Categories of records in the system: 
  Name, Social Security Number, organizational location, date of birth, 
  medical data recorded by treating nurse/physician, information 
  provided by individual's personal physician regarding diagnosis, 
  prognosis, and return to duty status, and similar relevant data.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To provide health care and medical treatment to employees who become 
  ill or are injured during working hours.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in locked file cabinets.
Retrievability: 
  By individual's surname.
Safeguards: 
  Records are maintained in the dispensary, available only to assigned 
  medical personnel.
Retention and disposal: 
  Records are maintained for 6 years following termination of 
  individual's employment; then destroyed by shredding.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Director, 
  Administrative Services, PO Box 660202, Dallas, TX 75266-0202.
  Individual must furnish full name, details concerning injury or 
  illness and date and location of such, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Director, Administrative 
  Services, PO Box 660202, Dallas, TX 75266-0202.
  Individual must furnish full name, details concerning injury or 
  illness and date and location of such, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the employee; his/her physician; witnesses to an injury/accident.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0408.14

System name: 

  Tuition Assistance Case Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202.
Categories of individuals covered by the system: 
  Employees of the Army and Air Force Exchange Service who apply for 
  tuition assistance for degree programs.
Categories of records in the system: 
  Individual's application, academic transcripts, curricula, grade 
  reports, request for disbursement, agency approval/disapproval, 
  similar relevant documents.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012; and E.O. 9397.
Purpose(s): 
  To maintain information on participants in the tuition assistance 
  program.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Paper records in locked cabinets.
Retrievability: 
  By employee's Social Security Number.
Safeguards: 
  Information is accessed only by designated individuals having need 
  therefor in the performance of official duties.
Retention and disposal: 
  Records are destroyed 3 years following individual's completion of 
  degree program/courses.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
  President, People Resources Directorate, PO Box 660202, Dallas, TX 
  75266-0202.
  Individual should provide his/her full name, Social Security Number, 
  details concerning application for tuition assistance, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Senior Vice President, People 
  Resources Directorate, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide his/her full name, Social Security Number, 
  details concerning application for tuition assistance, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0408.17

System name: 

  HPP Employee Upward Mobility Program Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202;
  Army and Air Force Exchange Service-Europe Region, Building 4001, In 
  der Witz 14-18, 55252 Mainz-Kastel, Germany; and
  Exchange Regions and Area Exchanges at posts, bases, and satellites 
  world-wide. Official mailing addresses are published as an appendix to 
  the Army's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Employees of the Army and Air Force Exchange Service.
Categories of records in the system: 
  Name, Social Security Number, current job title, grade, job location, 
  primary career field desired, training courses required, and dates 
  training courses completed.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012; and E.O. 9397.
Purpose(s): 
  To assist the servicing personnel office in identifying and referring 
  qualified employees for vacant positions.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in locked file cabinets.
Retrievability: 
  By employee's surname.
Safeguards: 
  Information is accessible only to designated individuals having an 
  official need therefor in the performance of assigned duties.
Retention and disposal: 
  Records are retained until (a) the associate is promoted into 
  management, at which time the records are incorporated into the 
  person's Official Personnel Folder; (b) the associate severs his/her 
  employment with the Army and Air Force Exchange Service, at which time 
  they are destroyed; or (c) if associate is reinstated at another AAFES 
  location, record is forwarded to the gaining personnel office.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
  President, People Resources Directorate, PO Box 660202, Dallas, TX 
  75266-0202.
  Individual should provide full name, Social Security Number, job 
  location, and duty phone.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Senior Vice President, People 
  Resources Directorate, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide full name, Social Security Number, job 
  location, and duty phone.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0409.01

System name: 

  AAFES Accident/Incident Reports.
System location: 
  Safety and Security Offices of Headquarters, Army and Air Force 
  Exchange Service, PO Box 660202, Dallas, TX 75266-0202;
  Army and Air Force Exchange Service-Europe Region, Building 4001, In 
  der Witz 14-18, 55252 Mainz-Kastel, Germany;
  Exchange Regions and Area Exchanges at posts, bases, and satellites 
  world-wide. Official mailing addresses are published as an appendix to 
  the Army's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Individuals involved in accidents, incidents, or mishaps resulting in 
  theft or reportable damage to Army and Air Force Exchange Service 

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