Privacy Act: [A0027-50DAJA] Foreign Jurisdiction Case Files....

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  (AAFES) property or facilities; individuals injured or become ill as a 
  result of such accidents, incidents, or mishaps.
Categories of records in the system: 
  AAFES Accident Report, AAFES Incident Report, record of injuries and 
  illnesses; physicians' reports; witness statements; investigatory 
  reports; similar relevant documents.
Authority for maintenance of the system: 
  E.O. 11807 and E.O. 9397.
Purpose(s): 
  To record accidents, incidents, mishaps, fires, theft, etc., involving 
  Government property; and personal injuries/illnesses in connection 
  therewith, for the purposes of recouping damages, correcting 
  deficiencies, initiating appropriate disciplinary action; filing of 
  insurance and/or workmen's compensation claims therefor; and for 
  managerial and statistical reports.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  Information may be disclosed to the Department of Labor to support 
  workmen's compensation claims.
  The information in this system may also be released during 
  administrative and judicial proceedings when relevant.
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders; computer magnetic tapes and printouts; 
  microfiche.
Retrievability: 
  By name of individual involved or injured and Social Security Number.
Safeguards: 
  Records are accessed only by designated individuals having official 
  need therefor in the performance of their duties, within buildings 
  protected by security guards.
Retention and disposal: 
  Paper records are retained for 2 years following which it is destroyed 
  by shredding; information on microfiches is retained for 3 years; 
  computer tapes reflecting historical data are permanent.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Director, Loss 
  Prevention Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, present address and 
  telephone number; sufficient details concerning the accident, mishap, 
  or attendant injury to permit locating the record, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Director, Loss Prevention 
  Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, present address and 
  telephone number; sufficient details concerning the accident, mishap, 
  or attendant injury to permit locating the record, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual; medical facilities; investigating official; State 
  Bureau of Motor Vehicles, State and local law enforcement authorities; 
  witnesses; victims; official Department of Defense records and 
  reports.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0410.01

System name: 

  Employee Travel Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202;
  Commander, AAFES Europe, Unit 24580, APO AE 09245;
  Commander, AAFES Pacific Rim Region, Unit 35163, APO AP 96378-163; and
  Base on post exchange within the AAFES system. Official mailing 
  addresses are published as an appendix to the Army's compilation of 
  systems of records notices.
Categories of individuals covered by the system: 
  Employees of the Army and Air Force Exchange Service (AAFES) 
  authorized to perform official travel.
Categories of records in the system: 
  Documents pertaining to travel of persons on official Government 
  business, and/or their dependents, including but not limited to travel 
  assignment orders, authorized leave en route, availability of quarters 
  and/or shipment of household goods and personal effects, application 
  for passport/visas; security clearance; travel expense vouchers; and 
  similar related documents.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012; E.O. 9397.
Purpose(s): 
  To process official travel requests for military and civilian 
  employees of the Army and Air Force Exchange Service; to determine 
  eligibility of individual's dependents to travel; to obtain necessary 
  clearance where foreign travel is involved, including assisting 
  individual in applying for passports and visas and counseling where 
  proposed travel involves visiting/transiting communist countries.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  Information may be disclosed to attache' or law enforcement 
  authorities of foreign countries.
  To the U.S. Department of Justice or Department of Defense legal/
  intelligence/investigative agencies for security, investigative, 
  intelligence, and/or counterintelligence operations.
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:
Storage: 
  Paper records in locked filing cabinets.
Retrievability: 
  By employee's surname.
Safeguards: 
  Information is accessed only by designated individuals having official 
  need therefor in the performance of their duties.
Retention and disposal: 
  Records are destroyed after 2 years by shredding.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Director, 
  Administrative Services Division, PO Box 660202, Dallas, TX 75266-
  0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, details of travel authorization/
  clearance documents sought, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Director, Administrative 
  Services Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide full name, Social Security Number, current 
  address and telephone number, details of travel authorization/
  clearance documents sought, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual, official travel orders, travel expense vouchers, 
  receipts and similar relevant documents.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0502.02

System name: 

  Biographical Files.
System location: 
  Headquarters, Army and Air Force Exchange Service, PO Box 660202, 
  Dallas, TX 75266-0202 and the Army and Air Force Exchange Service-
  Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, 
  Germany.
Categories of individuals covered by the system: 
  Key military and civilian employees of the Army and Air Force Exchange 
  Service world-wide.
Categories of records in the system: 
  Individual's name, position title and organizational location, home 
  address, date and place of birth, marital status including names of 
  spouse and children, educational background, military status, awards 
  and decorations, community and civic interest data, photograph, and 
  similar relevant information.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To prepare feature articles for hometown newspapers, trade media, 
  community interests, and similar public service groups.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  Information may be disclosed to public and private organizations 
  including news media.
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  By individual's surname.
Safeguards: 
  Records are accessed only by designated individuals having official 
  need therefor, in buildings protected by security guards or military 
  police.
Retention and disposal: 
  Records are retained for 1 year following termination of individual's 
  assignment or employment; then destroyed.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: Director, Public 
  Affairs Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, current address and 
  telephone number, details surrounding the event or incident, and 
  signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: Director, Public Affairs 
  Division, PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, current address and 
  telephone number, details surrounding the event or incident, and 
  signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual; official AAFES records and reports.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0602.04a

System name: Litigation Initiated by AAFES.

System location: 
  Office of the General Counsel at Headquarters, Army and Air Force 
  Exchange Service, PO Box 660202, Dallas, TX 75266-0202; HQ Army and 
  Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 
  8502 Zirndorf.
Categories of individuals covered by the system: 
  Individuals against whom Army and Air Force Exchange Service (AAFES) 
  has filed a complaint or similar pleading in a court or administrative 
  body.
Categories of records in the system: 
  Pleadings and documents filed by parties to the action and 
  documentation, correspondence, and memoranda pertaining thereto.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To process complaints against individuals; to initiate litigation as 
  necessary.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  To process complaints or pleading on behalf of the Army and Air Force 
  Exchange Service.
Disclosures to consumer reporting agencies:
  Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
  system to `consumer reporting agencies' as defined in the Fair Credit 
  Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
  Act of 1966 (31 U.S.C. 3701 (a)(3)).
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  By surname of defendant in the proceeding.
Safeguards: 
  Records are maintained in buildings having security guards and are 
  restricted to authorized personnel who are properly screened, cleared, 
  and trained in Privacy Act matters.
Retention and disposal: 
  Records are permanent. They are retained until judicial proceedings 
  have been resolved, after which they are retired to the servicing 
  AAFES warehouse or servicing General Services Administration records 
  holding center.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 

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