Privacy Act: [A0027-50DAJA] Foreign Jurisdiction Case Files....

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  Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
  PO Box 660202, Dallas, TX 75266-0202.
  Individuals should provide their full name, current address and 
  telephone number, copy of latest correspondence from AAFES, if 
  available, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: General Counsel, PO Box 660202, 
  Dallas, TX 75266-0202.
  Individuals should provide their full name, current address and 
  telephone number, copy of latest correspondence from AAFES, if 
  available, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From official records of the Army and Air Force Exchange Service; from 
  any individual who can provide information concerning the complaint/
  proceeding; from similar relevant documentation.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0602.04b

System name: Claims and/or Litigation Against AAFES.

System location: 
  Office of the General Counsel, Headquarters, Army and Air Force 
  Exchange Service, PO Box 660202, Dallas, TX 75266-0202; HQ, Army and 
  Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 
  8502 Zirndorf.
Categories of individuals covered by the system: 
  Any individual who has filed a claim against Army and Air Force 
  Exchange Service (AAFES), a complaint or similar pleading in a court 
  or administrative body in which an AAFES employee or the Army and Air 
  Force Exchange Service is named as a defendant.
Categories of records in the system: 
  Claims, pleading, motions, briefs, orders, decisions, memoranda, 
  opinions, supporting documentation, and allied materials involved in 
  representing the Army and Air Force Exchange Service in the Federal 
  Court System.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012.
Purpose(s): 
  To investigate claims and prepare responses; to defend the Army and 
  Air Force Exchange Service in civil suits filed against it in the 
  Federal Court System.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Information may be disclosed to the Department of Justice and US 
  Attorneys' offices handling a particular case. Most of the information 
  is filed in some manner in the courts in which litigation is pending 
  and therefore is a public record.
  In addition, some of the information will appear in the written 
  orders, opinions, and decisions of the courts which, in turn, are 
  published in the Federal Reporter System under the name or style of 
  the case and are available to individuals with access to a law 
  library.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  By last name of claimant/plaintiff.
Safeguards: 
  Buildings employ security guards. Records are maintained in areas 
  accessible only to authorized personnel who have need therefor in the 
  performance of official duties.
Retention and disposal: 
  Claim records are destroyed after 6 years. Litigation records are 
  permanent; they are retained in the servicing General Counsel's Office 
  until judicial proceedings have been resolved, following which they 
  are retired to the servicing General Services Administration records 
  holding center.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
  PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide his/her full name, current address and 
  telephone number, latest correspondence received from the servicing 
  General Counsel's office if available, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: General Counsel, PO Box 660202, 
  Dallas, TX 75266-0202.
  Individual should provide his/her full name, current address and 
  telephone number, latest correspondence received from the servicing 
  General Counsel's office if available, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From official records of the Army and Air Force Exchange Service; 
  claimants; litigants.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0604.02

System name: Unfair Labor Practice Claim/Charges Files.

System location: 
  Office of the General Counsel at Headquarters, Army and Air Force 
  Exchange Service, PO Box 660202, Dallas, TX 75266-0202; HQ Army and 
  Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 
  8502 Zirndorf; personnel offices at Exchange Regions and Area 
  Exchanges at posts, bases, and satellites world-wide.
Categories of individuals covered by the system: 
  Employees of the Army and Air Force Exchange Service (AAFES) who are 
  permitted to file charges/claims pursuant to Executive Order 11491, as 
  amended.
Categories of records in the system: 
  Written allegations of unfair labor practice; supporting 
  correspondence/documentation/memoranda.
Authority for maintenance of the system: 
  10 U.S.C. 3012, 3013, and 8012; E.O. 11491, October 31, 1969, as 
  amended.
Purpose(s): 
  To review and process charges/claims of unfair labor practices through 
  formal/informal negotiations; for managerial and statistical reports.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  By individual's surname.
Safeguards: 
  Records are maintained in areas accessible only to designated persons 
  having official need therefor in the performance of their duties. 
  Buildings housing records are protected by security guards.
Retention and disposal: 
  Records are retained 5 years in an active file; then transferred to 
  the servicing AAFES warehouse or General Services Administration 
  records holding center for an additional 5 years, following which they 
  are destroyed by shredding.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
  PO Box 660202, Dallas, TX 75266-0202.
  Individual should provide their full name, Social Security Number, 
  last employing station, details sufficient to locate the record, and 
  signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, Army 
  and Air Force Exchange Service, ATTN: General Counsel, PO Box 660202, 
  Dallas, TX 75266-0202.
  Individual should provide their full name, Social Security Number, 
  last employing station, details sufficient to locate the record, and 
  signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual, the union representative, witnesses, official 
  records of the Army and Air Force Exchange Service.
Exemptions claimed for the system:
  None.

<DOC>
 


AAFES 0607.01

System name: 

  Confidential Financial Disclosure Report.
System location: 
  Office of the General Counsel at Headquarters, Army and Air Force 
  Exchange Service, PO Box 660202, Dallas, TX 75266-0202 and Army and 
  Air Force Exchange Service-Europe Region, Building 4001, In der Witz 
  14-18, 55252 Mainz-Kastel, Germany.
Categories of individuals covered by the system: 
  Each officer of a uniformed service assigned to AAFES whose pay grade 
  is less than 0-7 and each employee whose position is classified at 
  Grade 15 (NF-5/Tier 1) or below and whose basic duties and 
  responsibilities require the employee or officer to participate 
  personally and substantially in a way that the final decision or 
  action will have a direct and substantial economic effect on the 
  interests of any non-Federal entity or the agency concludes in 
  accordance with Federal regulation that the duties and 
  responsibilities of the employee's position require the employee to 
  file such a report to avoid involvement in a real or apparent conflict 
  of interest.
Categories of records in the system: 
  Standard Form 450, `Confidential Financial Disclosure Report,' and 
  endorsements or documents relevant to information on this form.
Authority for maintenance of the system: 
  E.O. 12674 as amended by E.O. 12731.
Purpose(s): 
  These records are maintained to meet requirements of E.O. 12674, as 
  amended by E.O. 12731 (5 CFR 2634.901, subpart I), on the policies of 
  Confidential Financial Disclosure Reporting. Such statements are 
  required to assure compliance with the standards of conduct for 
  Government employees contained in the Executive Orders, Federal 
  regulations, and Title 18 of the U.S.C., and to determine if a 
  conflict of interest exists between the employment of individuals by 
  the Federal Government and their personal employment or other 
  financial interests.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  These statements and amended statements required by or pursuant to 
  E.O. 12674, as amended by E.O. 12731, are to be held in confidence and 
  no information shall be disclosed except:
  a. To disclose pertinent information to the appropriate Federal, 
  State, or local agency responsible for investigating, prosecuting, 
  enforcing, or implementing a statute, rule, regulation, or order, 
  where the disclosing agency becomes aware of an indication of a 
  violation or potential violation of civil or criminal law or 
  regulation.
  b. To disclose information to another Federal agency, to a court, or a 
  party in litigation before a court or in an administrative proceeding 
  being conducted by a Federal agency, either when the Government is 
  party to a judicial proceeding or in order to comply with the issuance 
  of a subpoena.
  c. To disclose information to any source when necessary to obtain 
  information relevant to a conflict-of-interest investigation or 
  determination.
  d. By the National Archives and Records Administration, General 
  Services Administration, in record management inspections conducted 
  under authority of 44 U.S.C. 2904 and 2906.
  e. To disclose, in response to a request for discovery or for 
  appearance of a witness, information that is relevant to the subject 
  matter involved in a pending judicial or administrative proceeding, in 
  which the filer is directly involved.
  The `Blanket Routine Uses' set forth at the beginning of the Army's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in locked file cabinets.
Retrievability: 
  By individual's surname.
Safeguards: 
  Information is accessible only to designated authorized persons who 
  are properly screened, cleared and trained, having official need 
  therefor in the performance of official duties.
Retention and disposal: 
  Retained until individual no longer occupies a position for which 
  Standard Form 450 is required. Destroyed by shredding six years after 
  the individual has left the position, except that documents needed in 
  an on-going investigation will be retained until no longer needed in 
  the investigation.
System manager(s) and address: 
  Commander, Army and Air Force Exchange Service, PO Box 660202, Dallas, 
  TX 75266-0202.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  General Counsel at the Army and Air Force Exchange Service location 
  where the reports were filed.
  Individuals should provide their full name, period covered by the 
  report filed, locations(s) of employment, and signature.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the General Counsel 
  at the Army and Air Force Exchange Service location where the reports 
  were filed.
  Individuals should provide their full name, period covered by the 
  report filed, locations(s) of employment, and signature.
Contesting record procedures: 
  The Army's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are contained in Army 
  Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
  manager.
Record source categories: 
  From the individual.

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