Privacy Act: [A0040-905 DASG]...

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       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the applicant, his/her commanding officer, FHA, and other 
   government records.
     Exemptions claimed for the system:
       None.

   #..A0040 DASG

   #....System name: 

       Medical Facility Administration Records.
     System location: 
       Medical centers, hospitals, and health clinics. Official mailing 
   addresses are published as an appendix to the Army's compilation of 
   systems of records notices.
     Categories of individuals covered by the system: 
       Individuals who are authorized to use services of an Army medical 
   facility.
     Categories of records in the system: 
       Information in this system generally relates to administration at 
   a medical facility, as opposed to an individual's health/care. 
   Typically, records comprise scheduling of appointments, medical 
   history data used to locate medical records, individual's name, 
   Social Security Number, birth, death, accountability of patients 
   (e.g., bad charts; transfer, leave requests, etc.); receipts for 
   patients' personal property, prescriptions for medications, 
   eyeglasses, hearing aids, prosthetic devices, diet/special 
   nourishment plans, blood donor records, charges, receipts and 
   accounting, documents of payments for medical/dental services; 
   register number assigned; Social Security Number, and similar 
   records/reports.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O. 
   9397 (SSN).
   Purpose(s): 
       To locate medical records and personnel, schedule appointments; 
   provide research and statistical data.
       To enhance efficient management practices and effective patient 
   administration.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Birth records are disclosed to states' Bureau of Vital Statistics 
   and overseas birth records are disclosed to the Department of State 
   to provide the official certificates of birth. Birth records may also 
   be used for statistical purposes.
       Death records are disclosed to federal, state and private sector 
   authorities to provide the official certificates of death. Death 
   records may also be used for statistical purposes.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Cards; paper records in file holders or other computerized or 
   machine readable media.
     Retrievability: 
       By individual's surname or Social Security Number.
     Safeguards: 
       Records are maintained within secured buildings in areas 
   accessible only to persons having official need therefor who are 
   properly trained and screened. Automated segments are protected by 
   controlled system passwords governing access to data.
     Retention and disposal: 
       Nominal index files, including register numbers assigned, are 
   destroyed after 20 years. Records of transient value (e.g., issuance 
   of spectacles/prosthetics, diet/food plan, etc.) are destroyed within 
   3 months of patient's release. Other records have varying periods of 
   retention: Record of birth/death 2 years; patient accountability 
   (admission/discharge) 5 years; blood donor 5 years or when no longer 
   needed for medical/legal reasons whichever is longer; record of 
   patient's personal property 3 years.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Patient Administrator at the medical facility where 
   service/care was provided. Official mailing addresses are published 
   as an appendix to the Army's compilation of systems of records 
   notices.
       For verification purposes, individual should provide the full 
   name, Social Security Number, details which will assist in locating 
   record, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Patient Administrator at the medical facility where service/care was 
   provided. Official mailing addresses are published as an appendix to 
   the Army's compilation of systems of records notices.
       For verification purposes, individual should provide the full 
   name, Social Security Number, details which will assist in locating 
   record, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; medical facility records and reports.
     Exemptions claimed for the system:
       None.

   #..A0040-1 DASG

   #....System name: 

       Professional Consultant Control Files.
     System location: 
       Office of the Surgeon General, Headquarters, Department of the 
   Army; U.S. Army Medical Command; U.S. Army Medical Command, Europe; 
   U.S. Army Medical Command, Korea. Official mailing addresses are 
   published as an appendix to the Army's compilation of system of 
   records notices.
     Categories of individuals covered by the system: 
       Any individual who has been appointed as a professional 
   consultant in the professional medical services.
     Categories of records in the system: 
       Name, Social Security Number, address, curriculum vitae, 
   appointment, duties, experience, compensation of appointed 
   consultants.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; 10 U.S.C., Chapter 55, 
   Medical and Dental Care; Army Regulation 40-1, Composition, Mission, 
   and Function of The Army Medical Department; and E.O. 9397 (SSN).
   Purpose(s): 
       To evaluate and appoint select individuals as professional 
   consultants.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system of records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By name.
     Safeguards: 
       Records are maintained in secured areas accessible only to 
   authorized individuals having official need therefore in the 
   performance of assigned duties.
     Retention and disposal: 
       Records are destroyed 1 year after termination of consultant's 
   appointment.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
   78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Chief Information Officer, Office of the Surgeon 
   General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort 
   Sam Houston, TX 78234-6013.
       For verification purposes, the individual should provide the full 
   name, current address and telephone number, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Chief 
   Information Officer, Office of the Surgeon General, U.S. Army Medical 
   Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
       For verification purposes, the individual should provide the full 
   name, current address and telephone number, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, Army records and reports.
     Exemptions claimed for the system:
       None.

   #..A0040-3a DASG

   #....System name: 

       Medical Review Files.
     System location: 
       The Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 
   Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
     Categories of individuals covered by the system: 
       Applicants and registrants who are being considered for Army 
   service and whose medical fitness is questionable; Army members being 
   considered for continuance in service, promotion, special assignment, 
   or separation whose medical fitness is questioned either by the 
   medical evaluating authority or by the individual.
     Categories of records in the system: 
       Files contain documents relating to medical fitness of 
   individuals for appointment, enlistment, retention in service, 
   promotion, special assignment, or separation. Included are reports of 
   medical examination and evaluation, psychological evaluation reports, 
   and similar or related documents.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and 10 U.S.C., Chapter 55.
   Purpose(s): 
       To evaluate medical fitness of marginally qualified personnel for 
   Army program with strict regard to established medical standards.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By individual's name.
     Safeguards: 
       Records are maintained in secured areas accessible only to 
   designated personnel having official need therefor in the performance 
   of assigned duties.
     Retention and disposal: 
       Destroyed after 3 years.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Chief Information Officer, Office of the Surgeon 
   General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, 
   Suite 13, Fort Sam Houston, TX 78234-6013.
       For verification purposes, the individual should provide the full 
   name, place and date of medical examination, additional details that 
   will facilitate locating the record, and signature.
     Record access procedures
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Chief 
   Information Officer, Office of the Surgeon General, U.S. Army Medical 
   Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
   78234-6013.
       For verification purposes, the individual should provide the full 
   name, place and date of medical examination, additional details that 
   will facilitate locating the record, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From clinical records, health records, medical boards, civilian 
   physicians, consultation reports, other Army records and reports.
     Exemptions claimed for the system.
       None.

   #..A0040-3b DASG

   #....System name: 

       Medical Evaluation Files.
     System location: 
       Primary location: Army Medical Department medical facilities 
   convening a medical board.
       A segment exists at the U.S. Army Physical Evaluation Board and 
   the U.S. Army Physical Disability Agency.
     Categories of individuals covered by the system: 
       Army members whose medical fitness for continued service has been 
   questioned either by the member or his/her commander.
     Categories of records in the system: 
       Personal information concerning the member; certain codes of 
   specific types of injuries for research study purposes; Department of 
   Veterans Affairs Schedule for Rating Disability Diagnostic Codes; 
   documents reflecting determination by an Army board of medical 
   fitness for continued Army active service; board proceedings and 
   related documents.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapters 55 
   and 61; and E.O. 9397 (SSN).
   Purpose(s): 
       Records are used by Medical Boards to determine medical fitness 
   for continued Army active service. They are used by the Physical 
   Evaluation Board to review board findings when required and to 
   determine if the individual should be discharged, temporarily or 
   permanently retired for disability, or retained for active service. 
   The U.S. Physical Disability Agency reviews determinations and 
   dispositions, and responds to inquiries.
     Routine uses of records maintained in the system, including 

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