Privacy Act: [A0040-905 DASG]...

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   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders; magnetic diskettes.
     Retrievability: 
       By individual's name.
     Safeguards: 
       Records are maintained in areas accessible only to authorized 
   personnel who are properly screened and trained. Operation of data 
   processing equipment and magnetic tapes are limited strictly to 
   authorized personnel. Computer has key lock and key is controlled. 
   Magnetic diskettes are stored and controlled to ensure they do not 
   result in unauthorized disclosure of personal information.
     Retention and disposal: 
       Records of Medical Boards are retained for 5 years and then 
   destroyed. Records of the U.S. Army Physical Evaluation Boards are 
   retained for 2 years or until discontinued, whichever occurs first. 
   Records at the U.S. Army Physical Disability Agency are retained for 
   5 years and then destroyed. Destruction of all records is by 
   shredding.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Chief Information Officer, Office of the Surgeon 
   General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, 
   Suite 13, Fort Sam Houston, TX 78234-6013.
       For verification purposes, the individual should provide the full 
   name, Social Security Number, details which will assist in locating 
   pertinent records, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Chief 
   Information Officer, Office of the Surgeon General, U.S. Army Medical 
   Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
   78234-6013.
       For verification purposes, the individual should provide the full 
   name, Social Security Number, details which will assist in locating 
   pertinent records, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; medical records and reports.
     Exemptions claimed for the system:
       None.

   #..A0040-3c DASG

   #....System name: 

       Medical Regulating Files.
     System location: 
       Primary location: The Surgeon General, U.S. Army Medical Command, 
   ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-
   6013.
       Segments exist at Army medical treatment facilities, evacuation 
   units and medical regulating offices.
     Categories of individuals covered by the system: 
       Any patient requiring transfer to another medical treatment 
   facility who is reported to the Global Patient Movement Requirements 
   Center by U.S. Government medical treatment facilities for 
   designation of the receiving medical facility.
     Categories of records in the system: 
       File contains information reported by the transferring medical 
   treatment facility and includes, but is not limited to, patient 
   identity, service affiliation and grade or status, sex, medical 
   diagnosis, medical condition, special procedures or requirements 
   needed, medical specialties required, administrative considerations, 
   personal considerations, the patient's home town and/or duty station 
   and other information having an impact on the transfer.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 3013, 
   Secretary of the Army.
   Purpose(s): 
       To properly determine the appropriate medical treatment facility 
   to which the reported patient will be transferred; to notify the 
   reporting U.S. Government medical treatment facility of the transfer 
   destination; to notify the receiving medical treatment facility of 
   the transfer; to notify evacuation units, medical regulating offices 
   and other government offices for official reasons; to evaluate the 
   effectiveness of reported information; to establish further the 
   specific needs of the reported patient; for statistical purposes; and 
   when required by law and official purposes.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.

       Note: Record of the identity, diagnosis, prognosis, or treatment 
   of any client/patient, irrespective of whether or when he ceases to 
   be a client/patient, maintained in connection with the performance of 
   any alcohol or drug abuse prevention and treatment function 
   conducted, regulated, or directly or indirectly assisted by any 
   department or agency of the United States, shall, except as provided 
   therein, be confidential and be disclosed only for the purposes and 
   under the circumstances expressly authorized in 42 U.S.C. 290dd-2. 
   This statute takes precedence over the Privacy Act of 1974, in regard 
   to accessibility of such records except to the individual to whom the 
   record pertains. The Army's `Blanket Routine Uses' do not apply to 
   these types records.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders and electronic storage media.
     Retrievability: 
       By individual's name.
     Safeguards: 
       Records are maintained in secured areas accessible only to 
   authorized personnel who are properly screened and trained.
     Retention and disposal: 
       Destroyed 1 year following the end of the calendar year in which 
   the patient was reported to the Global Patient Movement Requirements 
   Center
     System manager(s) and address: 
       Chief, Patient Administration Division, Office of the Surgeon 
   General, U.S. Army Medical Command, ATTN: MCHO-CL-P, Room G104, 2050 
   Worth Road, Fort Sam Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Chief, Patient Administration Division, Office of the 
   Surgeon General, U.S. Army Medical Command, ATTN: MCHO-CL-P, Room 
   G104, 2050 Worth Road, Fort Sam Houston, TX 78234-6013 or to the 
   Patient Administrator at the medical treatment facility where service 
   was provided.
       Individual should provide full name, rank or status and parent 
   service, approximate date of transfer, medical treatment facility 
   from which transferred, and current address and telephone number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Chief, 
   Patient Administration Division, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCHO-CL-P, Room G104, 2050 Worth Road, 
   Fort Sam Houston, TX 78234-6013 or to the Patient Administrator at 
   the medical treatment facility where service was provided.
       Individual should provide full name, rank or status and parent 
   service, approximate date of transfer, medical treatment facility 
   from which transferred, and current address and telephone number.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From transferring and receiving treatment facilities, medical 
   regulating offices, evacuation offices, and other U.S. Government 
   offices, agencies and commands relevant to the patient transfer.
     Exemptions claimed for the system:
       None.

   #..A0040-5 DASG

   #....System name: 

       Occupational Health Records.
     System location: 
       Army medical treatment facilities. Addresses may be obtained from 
   the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 
   Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
     Categories of individuals covered by the system: 
       Department of the Army employees; active duty military personnel 
   and their dependents who are treated on an out-patient basis by 
   medical treatment facilities for whom specific occupational health 
   examinations have been requested.
     Categories of records in the system: 
       Name, Social Security Number, date and place of birth, marital 
   status, dates of medical surveillance tests and their results; 
   documents reflecting the training, experience and certification to 
   work within hazardous environments; external exposures to chemicals, 
   radiation, physical stress, non-human primates, including personnel 
   monitoring results, work area monitoring readings, and similar and 
   related documents; personnel protective equipment and medical 
   programs required to limit exposure to environmental safety and 
   health hazards.
     Authority for maintenance of the system: 
       5 U.S.C. 7902; 29 U.S.C. 668; 29 CFR Chapter XVII, Occupational 
   Safety and Health Standards; E.O.s 12223 and 12608; and E.O. 9397 
   (SSN).
   Purpose(s): 
       To determine persons listed in the `Individual-Category' above, 
   pursuant to appropriate preventive medicine programs; to ensure that 
   employees are qualified to perform duties under environmental stress 
   and that such stress is limited to lowest level practical.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to appropriate Government agencies 
   whose responsibility falls within the above occupational health 
   statutes.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records; magnetic tapes, discs, and printouts.
     Retrievability: 
       By individual's name and/or Social Security Number.
     Safeguards: 
       Access to all records is restricted to designated individuals 
   whose official duties dictate need therefor. Information in automated 
   media are further protected by storage in locked rooms. All 
   individuals afforded access are given periodic orientations 
   concerning sensitivity of personal information and requirement to 
   prevent unauthorized disclosure.
     Retention and disposal: 
       Personnel exposure files/monitoring data are retained 5 years 
   after evaluation and recorded on permanent medical records. Records 
   relating to individual's health are incorporated in the individual's 
   medical record.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Chief Information Officer, Office of the Surgeon 
   General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, 
   Suite 13, Fort Sam Houston, TX 78234-6013, or to the Patient 
   Administrator at the appropriate medical treatment facility.
       Individual must provide full name, Social Security Number, 
   current address and telephone number, sufficient details to permit 
   locating records, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Chief 
   Information Officer, Office of the Surgeon General, U.S. Army Medical 
   Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
   78234-6013, or to the Patient Administrator at the appropriate 
   medical treatment facility.
       Individual must provide full name, Social Security Number, 
   current address and telephone number, sufficient details to permit 
   locating records, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial determination are contained in Army 
   Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From Army Medical records and reports.
     Exemptions claimed for the system:
       None.

   #..A0040-14 DASG

   #....System name: 

       Radiation Exposure Records.
     System location: 
       Army installations, activities, laboratories, etc., which use or 
   store radiation producing devices or radioactive materials or 
   equipment. An automated segment exists at Lexington Blue Grass Depot, 
   KY 40511-5000.
     Categories of individuals covered by the system: 
       Persons employed by the Army, including employees of contractors, 
   who are occupationally exposed to radiation or radioactive materials.
     Categories of records in the system: 
       Documents reflecting individual's training, experience, and 
   certification to work within hazardous environments such as require 
   the handling of or exposure to radioactive materials or equipment, 
   exposure to radiation. Records may include DD Form 1852 (Dosimeter 
   Application and Record of Occupational Radiation Exposure), DD Form 
   1141 (Dosimetry Record), DA Form 3484 (Photodosimetry Report), SF 11-
   206, exposed dosimetry film; investigative reports of harmful 
   chemical, biological, and radiological exposures; relevant management 
   reports.
       Automated records contain data elements such as individual's 
   name, Social Security Number, date of birth, film badge number, coded 
   cross-reference to place of assignment at time of exposure, dates of 
   exposure and radiation dose, cumulative exposure, type of measuring 
   device, and coded cross-reference to qualifying data regarding 
   exposure readings.
     Authority for maintenance of the system: 
       29 U.S.C. 668; U.S. Nuclear Regulatory Commission Regulation (10 
   CFR part 19); Department of Labor Regulation (29 CFR part 1910); and 
   E.O. 9397 (SSN).
   Purpose(s): 

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