Privacy Act: [A0040-905 DASG]...

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       To ensure individual qualifications to handle radioactive 
   materials and/or to work under management identified stressful 
   conditions; to monitor, evaluate, and control the risks of individual 
   exposure to ionizing radiation or radioactive materials by comparison 
   of short and long term exposures; to conduct investigations of 
   occupational health hazards and relevant management studies; to 
   determine safety standards.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information from this system of records may be disclosed to 
   Federal agencies, academic institutions, and non-governmental 
   agencies such as the National Council on Radiation Protection and 
   Measurement, and the National Research Council which are authorized 
   to conduct research, evaluation, and monitorship.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Papers in file folders, film packets, magnetic/tapes/discs.
     Retrievability: 
       By individual's name and/or Social Security Number.
     Safeguards: 
       Access to all records is restricted to designated individuals 
   having official need therefor in the performance of assigned duties. 
   In addition, access to automated records is controlled by Card Key 
   System, which requires positive identification and authorization.
     Retention and disposal: 
       Personnel dosimetry and bioassay records are permanent. 
   Investigative reports of harmful chemical, biological, and 
   radiological exposures are retained for 30 years. Processed film 
   showing individual exposure is retained 5 years after evaluation and 
   recorded on permanent records. Medical test results are transferred 
   to military members medical records or, in the case of civilians, to 
   their civilian personnel records on reassignments, transfer, or 
   separation.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to Chief Information Officer, Office of the Surgeon 
   General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, 
   Suite 13, Fort Sam Houston, TX 78234-6013.
       Individual must furnish full name, Social Security Number, dates 
   and locations at which exposed to radiation or radioactive materials, 
   etc., and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to Chief 
   Information Officer, Office of the Surgeon General, U.S. Army Medical 
   Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
   78234-6013.
       Individual must furnish full name, Social Security Number, dates 
   and locations at which exposed to radiation or radioactive materials, 
   etc., and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, dosimetry film, Army and/or DoD records and 
   reports.
     Exemptions claimed for the system:
       None.

   #..A0040-31a DASG

   #....System name: 

       Pathology Consultation Record Files.
     System location: 
       Armed Forces Institute of Pathology, Walter Reed Army Medical 
   Center, Washington, DC 20307-5001.
     Categories of individuals covered by the system: 
       Individuals treated in military or civilian medical facilities 
   whose cases were reviewed on a consultative basis by members of the 
   staff of the Armed Forces Institute of Pathology.
     Categories of records in the system: 
       Documents, tissue blocks, microscopic slides, X-rays and 
   photographs reflecting outpatient or inpatient treatment or 
   observation of all individuals on whose cases consultation has been 
   requested.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; 
   and E.O. 9397 (SSN).
   Purpose(s): 
       To ensure complete medical data are available to pathologist 
   providing consultative diagnosis to requesting physician in order to 
   improve quality of care provided to individuals; to provide a data 
   base for education of medical personnel; to provide a data base for 
   medical research and statistical purposes and when required by law or 
   for official purposes.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Individual records may be released to referring physician, to 
   physicians treating the individual, to qualified medical researchers 
   and students, and to other Federal agencies and law enforcement 
   personnel when requested for official purposes involving criminal 
   prosecution, civil court action or regulatory orders.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records, X-rays, photographs in paper file folders, 
   microfiche, magnetic tape, printout; tissue blocks in appropriate 
   storage containers; and microscopic slides in cardboard file folders.
     Retrievability: 
       By last name or terminal digit number (Social Security Number) or 
   accession number assigned when case is received for consultation.
     Safeguards: 
       Access to the Armed Forces Institute of Pathology is controlled. 
   Records are maintained in areas accessible only to authorized 
   personnel who are properly screened and trained.
     Retention and disposal: 
       Retained as long as case material has value for medical research 
   or education. Individual cases are reviewed periodically and 
   materials no longer of value to the Institute are destroyed.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Patient Records and Tissue Repository 
   Division, Armed Forces Institute of Pathology, Walter Reed Army 
   Medical Center, Washington, DC 20307-5001.
       Requesting individual must submit full name, name, Social 
   Security Number or service number of military sponsor and branch of 
   military service, if applicable, or accession number assigned by the 
   Armed Forces Institute of Pathology, if known. For requests made in 
   person, identification such as military ID card or valid driver's 
   license is required.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Patient Records and Tissue Repository Division, Armed Forces 
   Institute of Pathology, Walter Reed Army medical Center, Washington, 
   DC 20307-5001.
       Requesting individual must submit full name, name, Social 
   Security Number or service number of military sponsor and branch of 
   military service, if applicable, or accession number assigned by the 
   Armed Forces Institute of Pathology, if known. For requests made in 
   person, identification such as military ID card or valid driver's 
   license is required.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       Interview, diagnostic test, other available administrative or 
   medical records obtained from civilian or military sources.
     Exemptions claimed for the system:
       None.

   #..A0040-31b DASG

   #....System name: 

       Research and Experimental Case Files.
     System location: 
       U.S. Army Medical Research Institute of Chemical Defense, 
   Aberdeen Proving Ground, MD 21010-5425.
       Individual research/test/medical documents (paper records) are 
   contained in individual's health record which, for reserve and 
   retired military members, is at the U.S. Army Reserve Components 
   Personnel and Administration Center, St. Louis, MO; for other 
   separated military members, is at the National Personnel Records 
   Center, 9700 Page Boulevard, St. Louis, MO 63132-5200; for military 
   members on active duty, is at the servicing medical facility/center; 
   for civilians (both Federal employees and prisoners) is in a special 
   file at the National Personnel Records Center.
       As paper records are converted to microfiche, the original 
   (silver halide) and 1 copy of the microfiche will be located at the 
   Washington National Records Center; 1 copy will be located at Chief 
   Information Officer, Office of the Surgeon General, U.S. Army Medical 
   Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
   78234-6013; 1 copy will reside with the Army contractor-the National 
   Academy of Sciences; and 1 copy retained at the U.S. Army Medical 
   Research Institute of Chemical Defense.
       Historical 16mm film and audio visual tapes are at Norton Air 
   Force Base, CA.
     Categories of individuals covered by the system: 
       Volunteers (military members, Federal civilian employees, state 
   prisoners) who participated in Army tests of potential chemical 
   agents and/or antidotes from the early 1950's until the program ended 
   in 1975.
     Categories of records in the system: 
       Individual pre-test physical examination records and test records 
   of performance and biomedical parameters measured during and after 
   test exposure.
     Authority for maintenance of the system: 
       10 U.S.C. 3013; Pub.L. 103-160; and E.O. 9397 (SSN).
   Purpose(s): 
       To follow up on individuals who voluntarily participated in Army 
   chemical/biological agent research projects for the purpose of 
   assessing risks/hazards to them, and for retrospective medical/
   scientific evaluation and future scientific and legal significance.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to the Department of Veterans 
   Affairs in connection with benefits determinations.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in individual's medical file folders; see `system 
   location' above for storage of microfiche, computer magnetic tapes 
   and paper printouts, video tapes and 16mm film.
     Retrievability: 
       Paper records in individual's health record are retrieved by 
   surname and/or service number/Social Security Number. Microfiche are 
   retrieved by individual's surname. Film/video tape is accessed by 
   case number and/or volunteer's number. Automated records are accessed 
   by volunteer's number or case number.
     Safeguards: 
       Paper records and microfiche are kept in locked rooms/
   compartments with access limited to authorized personnel. Access to 
   computerized data is by use of a valid site ID number assigned to the 
   individual terminal and by a valid user ID and password code assigned 
   to authorized user, changed periodically to avoid compromise. Data 
   entry is on-line using a dial-up terminal. Computer files are 
   controlled by keys known only to U.S. Army Medical Research Institute 
   of chemical Defense personnel assigned to work on the data base. Data 
   base output is available only to designated computer operators at the 
   Institute. Computer facility has double barrier physical protection. 
   The remote terminal is in a room which is locked when vacated and the 
   building is secured when unoccupied. The contractor (National Academy 
   of Sciences) employs equal safeguards which meet Army standards for 
   Privacy Act data.
     Retention and disposal: 
       Records stored in the computer and on microfiche are retained 
   indefinitely at the sites identified under `system location'. Paper 
   medical records in an individual's health record are retained 
   permanently.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Medical Research Institute of 
   Chemical Defense, Aberdeen Proving Ground, MD 21010-5425.
       Individual should provide full name, Social Security Number, 
   current address and telephone number of the requester.
       For personal visits, the individual should be able to provide 
   acceptable identification such as valid driver's license, employer or 
   other individually identifying number, building pass, etc.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Army Medical Research Institute of Chemical Defense, 
   Aberdeen Proving Ground, MD 21010-5425.
       Individual should provide full name, Social Security Number, 
   current address and telephone number of the requester.
       For personal visits, the individual should be able to provide 
   acceptable identification such as valid driver's license, employer or 
   other individually identifying number, building pass, etc.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual through test/questionnaire forms completed at 
   test location; from medical authorities/sources by evaluation of data 
   collected previous to, during, and following tests while individual 
   was in this research program.
     Exemptions claimed for the system:
       None.

   #..A0040-57a DASG

   #....System name: 

       Armed Forces Repository of Specimen Samples for the 
   Identification of Remains.

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