Privacy Act: [A0040-905 DASG]...

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     System location: 
       Armed Forces Repository of Specimen Samples for the 
   Identification of Remains, Armed Forces Institute of Pathology, 16050 
   Industrial Drive, Gaithersburg, MD 20877-1414.
     Categories of individuals covered by the system: 
       Department of Defense military personnel (active and reserve).
       Civilian family members of Department of Defense military 
   personnel (active and reserve) who voluntarily provide specimens for 
   DNA typing for purpose of identifying the human remains of family 
   members.
       DoD civilian and contractor personnel deploying with the armed 
   forces.
       Other individuals may also be included in this system when the 
   Armed Forces Institute of Pathology (AFIP) is requested by Federal, 
   state, local and foreign authorities to identify human remains.
     Categories of records in the system: 
       Specimen collections from which a DNA typing can be obtained 
   (oral swabs, blood and blood stains, bone, and tissue), and the DNA 
   typing results. Accession number, specimen locator information, 
   collection date, place of collection, individual's name, Social 
   Security Number, right index fingerprint, signature, branch of 
   service, sex, race and ethnic origin, address, place and date of 
   birth, and relevant kindred information, past and present.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 131; 10 U.S.C. 
   3013, Secretary of Army; 10 U.S.C. 5013, Secretary of the Navy; 10 
   U.S.C. 8013, Secretary of the Air Force; E.O. 9397 (SSN); Deputy 
   Secretary of Defense memorandum dated December 16, 1991; and 
   Assistant Secretary of Defense (Health Affairs) memoranda dated 
   January 5, 1993, March 9, 1994, April 2, 1996, and October 11, 1996.
   Purpose(s): 
       Information in this system of records will be used for the 
   identification of human remains. The data collected and stored will 
   not be analyzed until needed for the identification of human remains.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       To Federal, state, local and foreign authorities when the Armed 
   Forces Institute of Pathology (AFIP) is requested to identify human 
   remains.
       To a proper authority, as compelled by other applicable law, in a 
   case in which all of the following conditions are present:
       (1) The responsible DoD official has received a proper judicial 
   order or judicial authorization;
       (2) The specimen sample is needed for the investigation or 
   prosecution of a crime punishable by one year or more of confinement;
       (3) No reasonable alternative means for obtaining a specimen for 
   DNA profile analysis is available; and
       (4) The use is approved by the Assistant Secretary of Defense for 
   Heath Affairs.
       The Army's `Blanket Routine Uses' do not apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are stored manually and electronically.
     Retrievability: 
       By individual's surname, sponsor's Social Security Number, date 
   of birth, and specimen reference or AFIP accession number.
     Safeguards: 
       Access to the Armed Forces Institute of Pathology is controlled. 
   Computerized records are maintained in controlled areas accessible 
   only to authorized personnel. Entry to these areas is restricted to 
   those personnel with a valid requirement and authorization to enter. 
   All personnel whose duties require access to, or processing and 
   maintenance of personnel information are trained in the proper 
   safeguarding and use of the information. Any DNA typing information 
   obtained will be handled as confidential medical information.
     Retention and disposal: 
       Records are maintained 50 years and then destroyed by shredding 
   or incineration.
       Statistical data used for research and educational projects are 
   destroyed after end of project.
       Military personnel, their civilian family members, or others may 
   request early destruction of their individual remains identification 
   specimen samples following the conclusion of the donor's complete 
   military service or other applicable relationship to DoD. For this 
   purpose, complete military service is not limited to active duty 
   service; it includes all service as a member of the Selected 
   Reserves, Individual Ready Reserve, Standby Reserve or Retired 
   Reserve.
       In the case of DoD civilians and contractor personnel, early 
   destruction is allowed when the donor is no longer deployed by DoD in 
   a geographic area which requires the maintenance of such samples. 
   Upon receipt of such requests, the samples will be destroyed within 
   180 days, and notification of the destruction sent to the donor.
       Requests for early destruction may be sent to the Repository 
   Administrator, Armed Forces Repository of Specimen Samples for the 
   Identification of Remains, Armed Forces Institute of Pathology, 
   Washington, DC 20306-6000.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Administrator, Repository and Research Services, 
   ATTN: Armed Forces Repository of Specimen Samples for the 
   Identification of Remains, Armed Forces Institute of Pathology, 
   Walter Reed Army Medical Center, Washington, DC 20306-6000.
       Requesting individual must submit full name, Social Security 
   Number and date of birth of military member and branch of military 
   service, if applicable, or accession/reference number assigned by the 
   Armed Forces Institute of Pathology, if known. For requests made in 
   person, identification such as military ID card or valid driver's 
   license is required.
     Record access procedures: 
       Individuals seeking access to information about themselves or 
   deceased family members contained in this system should address 
   written inquiries to the Administrator, Repository and Research 
   Services, ATTN: Armed Forces Repository of Specimen Samples for the 
   Identification of Remains, Armed Forces Institute of Pathology, Armed 
   Forces Institute of Pathology, Walter Reed Army Medical Center, 
   Washington, DC 20306-6000.
       Requesting individual must submit full name, Social Security 
   Number and date of birth of military member and branch of military 
   service, if applicable, or accession/reference number assigned by the 
   Armed Forces Institute of Pathology, if known.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       Individual, family member, diagnostic test, other available 
   administrative or medical records obtained from civilian or military 
   sources.
     Exemptions claimed for the system:
       None.

   #..A0040-66a DASG

   #....System name: 

       Medical Staff Credentials File.
     System location: 
       Medical treatment facilities at Army commands, installations and 
   activities. Official mailing addresses are published as an appendix 
   to the Army's compilation of record systems notices.
     Categories of individuals covered by the system: 
       Individuals performing clinical practice in medical treatment 
   facilities.
     Categories of records in the system: 
       Documents reflecting delineation of clinical privileges and 
   clinical performance and medical malpractice case files.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; 
   and E.O. 9397 (SSN).
   Purpose(s): 
       To determine and assess capability of practitioner's clinical 
   practice.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       In specific instances, clinical privileged information from this 
   system of records may be provided to civilian and military medical 
   facilities, Federation of State Medical Boards of the United States, 
   State Licensure Authorities and other appropriate professional 
   regulating bodies for use in assuring high quality health care.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By individual's surname.
     Safeguards: 
       Records are maintained in areas accessible only to the medical 
   treatment facility commander and credentials committee members.
     Retention and disposal: 
       Records are retained in medical treatment facility of 
   individual's last assignment. Records of military members are 
   transferred to individual's Military Personnel Records Jacket upon 
   separation or retirement. Records on civilian personnel are destroyed 
   5 years after employment terminates.
       Medical malpractice case files are destroyed after 10 years.
     System manager(s) and address: 
       Chief Information Officer, Office of the Surgeon General, U.S. 
   Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
   Houston, TX 78234-6013.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the commander of the medical treatment where 
   practitioner provided clinical service. Official mailing addresses 
   are published as an appendix to the Army's compilation of record 
   systems notices.
       For verification purposes, the individual should provide the full 
   name, Social Security Number, and signature.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this record system should address written inquiries to the 
   commander of the medical treatment where practitioner provided 
   clinical service. Official mailing addresses are published as an 
   appendix to the Army's compilation of record systems notices.
       For verification purposes, the individual should provide the full 
   name, Social Security Number, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       Interviewer, individual's application, medical audit results, 
   other administrative or investigative records obtained from civilian 
   or military sources.
     Exemptions claimed for the system:
       None.

   #..A0040-66b DASG

   #....System name: 

       Health Care and Medical Treatment Record System.
     System location: 
       Army Medical Department facilities and activities. Official 
   mailing addresses are published as an appendix to the Army's 
   compilation of record systems notices.
     Categories of individuals covered by the system:  
       Military members of the Armed Forces (both active and inactive); 
   family members; civilian employees of the Department of Defense; 
   members of the U.S. Coast Guard, Public Health Service, and National 
   Oceanic and Atmospheric Agency; cadets and midshipmen of the military 
   academies; employees of the American National Red Cross; and other 
   categories of individuals who receive medical treatment at Army 
   Medical Department facilities/activities.
     Categories of records in the system:  
       Medical records (of a permanent nature) used to document health; 
   psychological and mental hygiene consultation and evaluation; 
   medical/dental care and treatment for any health or medical condition 
   provided an eligible individual on an inpatient and/or outpatient 
   status to include but not limited to: health; clinical (inpatient); 
   outpatient; dental; consultation; and procurement and separation x-
   ray record files; and Human Immunodeficiency Virus (HIV) blood 
   sampling results to identify Acquired Immune Deficiency Syndrome 
   (AIDS); and Psychological Assessment and Selection Case records.
       Subsidiary medical records (of a temporary nature) are also 
   maintained to support records relating to treatment/observation of 
   individuals. Such records include but are not limited to: social work 
   case files, inquiries/complaints about medical treatment or services 
   rendered by the medical treatment facility, and patient treatment x-
   ray and index files.
     Authority for maintenance of the system:  
       10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1071-1085, 
   Medical and Dental Care; 50 U.S.C. Supplement IV, Appendix 454, as 
   amended, Persons liable for training and service; 42 U.S.C. Chapter 
   117, Sections 11131-11152, Reporting of Information; 10 U.S.C. 1097a 
   and 1097b TRICARE Prime and TRICARE Program; 10 U.S.C. 1079, 
   Contracts for Medical Care for Spouses and Children; 10 U.S.C. 1079a, 
   CHAMPUS; 10 U.S.C. 1086, Contracts for Health Benefits for Certain 
   Members, Former Members, and Their Dependents; E.O. 9397 (SSN); DoD 
   Instruction 6015.23, Delivery of Healthcare at Military Treatment 
   Facilities (MTFs); DoD Directive 6040.37, Confidentiality of Medical 
   Quality Assurance (QA) Records; DoD 6010.8-R, Civilian Health and 
   Medical Program of the Uniformed Services (CHAMPUS); Army Regulation 
   40-66, Medical Record Administration and Health Care Documentation.
   Purpose(s): 
       To provide health care and medical treatment of individuals; to 
   establish tuberculosis/tumor/cancer/Human Immunodeficiency Virus 
   (HIV) registries; for research studies; compilation of statistical 
   data and management reports; to implement preventive medicine, 
   dentistry, and communicable disease control programs; to adjudicate 
   claims and determine benefits; to evaluate care rendered; determine 
   professional certification and hospital accreditation; and determine 
   medical and psychological suitability of persons for service or 
   assignment.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to the Department of Veterans 
   Affairs to adjudicate veterans' claims and provide medical care to 
   Army members.
       National Research Council, National Academy of Sciences, National 
   Institutes of Health, Armed Forces Institute of Pathology, and 
   similar institutions for authorized health research in the interest 
   of the Federal Government and the public. When not essential for 
   longitudinal studies, patient identification data shall be eliminated 
   from records used for research studies. Facilities/activities 
   releasing such records shall maintain a list of all such research 
   organizations and an accounting disclosure of records released 
   thereto.
       To local and state government and agencies for compliance with 
   local laws and regulations governing control of communicable 
   diseases, preventive medicine and safety, child abuse, and other 
   public health and welfare programs.
       Third party payers per 10 U.S.C. 1095 as amended by Pub. L. 99-
   272, and guidance provided to the DoD health services by DoD 
   Instruction 6015.23, for the purpose of collecting reasonable 
   inpatient/outpatient hospital care costs incurred on behalf of 

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