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Privacy Act: [A0040-905 DASG]...


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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..A0037-103cSAFM

   #....System name: Validation Files.

     System location: 
       U.S. Army Finance and Accounting Center, Indianapolis, IN 46249-
   0601.
     Categories of individuals covered by the system: 
       Any Army military member or Department of Army civilian or former 
   military member or individual suspected of fraud or improper payment.
     Categories of records in the system: 
       Reports of copies of vouchers/orders/notices of exception/
   military pay orders/certificates of dependency, sworn statements, and 
   correspondence between the Comptroller of the Army, U.S. General 
   Accounting Office, Department of the Army staff agencies, U.S. Army 
   Criminal Investigation Command, and/or other governmental agencies.
     Authority for maintenance of the system: 
       44 U.S.C. 3101.
   Purpose(s): 
       To obtain data for determining propriety and validity of Army 
   financial transactions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By individual's surname.
     Safeguards: 
       Building employs security guards. Records are maintained in areas 
   accessible only to authorized personnel having official need 
   therefor.
     Retention and disposal: 
       Records are destroyed after 3 years.
     System manager(s) and address: 
       Commander, U.S. Army Finance and Accounting Center, Indianapolis, 
   IN 46249-0601.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Finance and Accounting Center, 
   Indianapolis, IN 46249-0601.
       Individuals should furnish their full name, Social Security 
   Number, current address and telephone number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Army Finance and Accounting Center, Indianapolis, IN 
   46249-0601.
       Individuals should furnish their full name, Social Security 
   Number, current address and telephone number.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       Federal Bureau of Investigation, Criminal Investigation 
   Detachments, finance officers, Provost Marshals and individuals.
     Exemptions claimed for the system:
       None.

   #..A0037-103dSAFM

   #....System name: Conversion Files.

     System location: 
       U.S. Army Finance and Accounting Center, Indianapolis, IN 46249-
   0601.
     Categories of individuals covered by the system: 
       Active and former members of the Armed Services and civilians who 
   file military payment certificate (MPC) claims and/or foreign 
   currency claims.
     Categories of records in the system: 
       Individual's application for exchange of military payment 
   certificates; letter request for exchange of MPC and foreign 
   currency; military pay vouchers; substantiating documents such as 
   receipts; and correspondence between the U.S. Army Finance and 
   Accounting Center and claimant, and other Army and Government 
   agencies.
     Authority for maintenance of the system: 
       10 U.S.C. 3012.
   Purpose(s): 
       To evaluate claim and, if approved, issue Treasury check to 
   claimant.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By claimant's surname.
     Safeguards: 
       Building employs security guards. Records are maintained in areas 
   accessible only to authorized personnel having official need therefor 
   in the performance of their duties.
     Retention and disposal: 
       Records are destroyed 10 years after final action on claim.
     System manager(s) and address: 
       Commander, U.S. Army Finance and Accounting Center, Indianapolis, 
   IN 46249-0601.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Finance and Accounting Center, 
   Indianapolis, IN 46249-0601.
       Individuals should furnish their full name, Social Security 
   Number, current address and telephone number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Army Finance and Accounting Center, Indianapolis, IN 
   46249-0601.
       Individuals should furnish their full name, Social Security 
   Number, current address and telephone number.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Government agencies, records and reports.
     Exemptions claimed for the system:
       None.

   #..A0037-104-3 USMA

   #....System name: 

       USMA Cadet Account System.
     System location: 
       U.S. Military Academy, West Point, NY 10996--1783.
     Categories of individuals covered by the system: 
       Members of the U.S. Corps of Cadets, U.S. Military Academy.
     Categories of records in the system: 
       Monthly deposit listings of Corps of Cadets members showing 
   entitlements and activities pertaining to funds held in trust by the 
   USMA Treasurer.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of Army; 10 U.S.C. 4340 and 4350; Title 
   7 of the General Accounting Office Policy and Procedures Manual for 
   Guidance of Federal Agencies; and E.O. 9397 (SSN).
   Purpose(s): 
       To compute debits and credits posted against cadet account 
   balances. Debits include charges to the cadet account for uniforms, 
   textbooks, computers and related supplies, academic supplies, various 
   fees, etc.; credits include advance pay, monthly deposits from 
   payroll, scholarships, initial deposits, interest accumulated on 
   cadet account balances, and individual deposits. All funds are held 
   in trust by the Treasurer, USMA.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       To the Internal Revenue Service to report taxable earnings and 
   taxes withheld and other taxable data.
       The Blanket Routine Uses set forth at the beginning of the Army's 
   compilation of systems of records notices also apply to this system.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from 
   this system to consumer reporting agencies as defined in the Fair 
   Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
   Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this 
   disclosure is to aid in the collection of outstanding debts owed to 
   the Federal government; typically to provide an incentive for debtors 
   to repay delinquent Federal government debts by making these debts 
   part of their credit records.
       The disclosure is limited to information necessary to establish 
   the identity of the individual, including name, address, and taxpayer 
   identification number (Social Security Number); the amount, status, 
   and history of the claim; and the agency or program under which the 
   claim arose for the sole purpose of allowing the consumer reporting 
   agency to prepare a commercial credit report.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Electronically on computers and microfiche.
     Retrievability: 
       By Cadet's account number, surname or Social Security Number.
     Safeguards: 
       Records are maintained in office areas which are secured and 
   accessible only to personnel who have need therefor in the 
   performance of official duties. User ID and password protect 
   automated system. The physical system is accessible only to 
   authorized personnel.
     Retention and disposal: 
       Financial statements and schedules, both fiche and automated 
   data, will be retained for a period of at least 6 years and 3 months. 
   This information is not archived but destroyed by shedding/erasure.
     System manager(s) and address: 
       Superintendent, U.S. Military Academy, ATTN: USMA Treasurer, West 
   Point, NY 10996-1783.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Superintendent, U.S. Military Academy, ATTN: USMA 
   Treasurer, West Point, NY 10996-1783.
       Individual should provide full name, cadet account number, Social 
   Security Number, graduating class year, current address and telephone 
   number, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Superintendent, U.S. Military Academy, ATTN: USMA Treasurer, West 
   Point, NY 10996-1783.
       Individual should provide full name, cadet account number, Social 
   Security Number, graduating class year, current address and telephone 
   number, and signature.
       Personal visits may be made to the Treasurer, U.S. Military 
   Academy; individual must provide acceptable identification such as 
   valid driver's license and information that can be verified with his/
   her payroll.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, Department of Army, Department of the 
   Treasurer, financial institutions and insurance companies.
     Exemptions claimed for the system:
       None.

   #..A0037-202SAFM

   #....System name: FHA Mortgage Payment Insurance Files.

     System location: 
       U.S. Army Finance and Accounting Center, Indianapolis, IN 46249-
   0601.
     Categories of individuals covered by the system: 
       Any Army military member with more than 2 years of active duty 
   service who applies for an FHA loan.
     Categories of records in the system: 
       Individual's application, certificate of eligibility, record of 
   payments, notices of termination of eligibility, and correspondence 
   with FHA and other Government offices.
     Authority for maintenance of the system: 
       44 U.S.C. 3101.
   Purpose(s): 
       To determine the amount of insurance payments and to control 
   authorized payments.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices apply to this 
   system.
   Disclosure to consumer reporting agencies:
       Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from 
   this system to `consumer reporting agencies' as defined in the Fair 
   Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
   Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By Army member's surname.
     Safeguards: 
       Building employs security guards. Records are maintained in areas 
   accessible only to authorized persons having official need therefor 
   in the performance of their duties.
     Retention and disposal: 
       Records are destroyed 10 years after final separation of the 
   individual from the Army.
     System manager(s) and address: 
       Commander, U.S. Army Finance and Accounting Center, Indianapolis, 
   IN 46249-0601.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Finance and Accounting Center, 
   Indianapolis, IN 46249-0601.
       Individuals should furnish their full name, Social Security 
   Number, current address and telephone number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Army Finance and Accounting Center, Indianapolis, IN 
   46249-0601.
       Individuals should furnish their full name, Social Security 
   Number, current address and telephone number.
     Contesting record procedures: 

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