Privacy Act: [A0405-80CE] Real Estate Outgrants....

	Web GovRecords.org

   National Personnel Records Center after three years; they are 
   retained at servicing payroll office while individual is actively 
   employed. Upon separation or termination of employment, files are 
   placed in an inactive status and retained 18 months after close of 
   pay year. Leave records are retained 10 years and then destroyed. 
   Other management and accounting information reports are retained from 
   one to three years before destruction.
     System manager(s) and address: 
       Assistant Comptroller of the Army for Finance and Accounting, 
   ATTN: DACA-FAP-N, lndianapolis, IN 46249-1056.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Central NAF Payroll Office, P0 Box 75, 
   Texarkana, TX 75504-0075, or Commander, U.S. Army Finance and 
   Accounting Center Europe, ATTN: AEUTCF-NAF, APO AE 09007-0137.
       Individual should furnish full name, Social Security Number, 
   period and location of employment, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Central NAF Payroll Office, P0 Box 75, Texarkana, TX 75504-
   0075, or Commander, U.S. Army Finance and Accounting Center Europe, 
   ATTN: AEUTCF-NAF, APO AE 09007-0137.
       Individual should furnish full name, Social Security Number, 
   period and location of employment, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, Time and Attendance reports, former 
   employers, Social Security Administration, Treasury Department, DOD 
   staff agencies and field installation, Government benefit programs, 
   servicing civilian personnel offices.
     Exemptions claimed for the system:
       None.

   #..A0215-2a CFSC

   #....System name: 

       Army Club Membership Files.
     System location: 
       Decentralized at Army installation; files are maintained by the 
   officers, noncommissioned, or other military club managers at Army 
   installations having club activities. Official mailing addresses are 
   published as an appendix to the Army's compilation of systems of 
   records notices.
       Categories of individuals covered by the system:  Military 
   (Active Reserve, retired), personnel, their dependents, and/or 
   civilian employees who apply for membership in any Army club.
     Categories of records in the system: 
       Individual's name, Social Security Number, address, phone number, 
   name of spouse, credits, merchandise code, date of purchase, card 
   number, club bill, and similar related information.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 215-1, 
   Morale Welfare and Recreation Activities and Non-appropriated Fund 
   Instrumentalities; and E.O. 9397(SSN).
   Purpose(s): 
       To administer club accounts, prepare billings, collect monies, 
   and disseminate information concerning club activities.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Cards, magnetic tape/disc and printouts and electronic storage 
   media.
     Retrievability: 
       By member's name, Social Security Number, or club membership 
   number.
     Safeguards: 
       Information is maintained in secured areas, accessible only to 
   designated person having official need thereof in the performance of 
   their duties.
     Retention and disposal: 
       Army club/non-appropriated fund activity membership files are 
   maintained for 1 year after termination of membership or payment of 
   final bill, whichever applies, then destroyed.
     System manager(s) and address: 
       Commander, U.S. Army Community and Family Support Center, 4700 
   King Street, Alexandria, VA 22331-0500.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the morale, welfare and recreation program at the 
   installation were membership occurred.
       Individual should provide the full name, Social Security Number, 
   present address, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   morale, welfare and recreation program at the installation were 
   membership occurred.
       Individual should provide the full name, Social Security Number, 
   present address, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual and morale, welfare and recreation records.
     Emexptions claimed for the system:
       None.

   #..A0215-2b CFSC

   #....System name: 

       Commercial Entertainment Transaction Records.
     System location: 
       Installation and area clubs; other membership associations, non-
   appropriated fund activities and instrumentalities; Armed Forces 
   recreation centers throughout the Army; United States Army Europe and 
   Korea commercial/entertainment offices. Address may be obtained from 
   the Commander, U.S. Army Community and Family Support Center, 2461 
   Eisenhower Avenue, Alexandria, VA 22331-0500.
     Categories of individuals covered by the system: 
       Individual performers, members of entertainment groups or their 
   agents who may be members of the United States Forces and/or their 
   dependents, civilian components of U.S. Forces and/or their 
   dependents, and other U.S. citizens or foreign nationals.
     Categories of records in the system: 
       File contains name of individual or group, Social Security Number 
   of individual, type of entertainment, passport number, nationality, 
   location of performances, agent code, performance/band information, 
   fees charged, payment records, individual contract number, 
   performance information and date, and code of the non-appropriated 
   fund activity.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 215-1, 
   Moral Welfare, and Recreation Activities and Non-appropriated Fund 
   Instrumentalities; and E.O. 9397 (SSN).
   Purpose(s): 
       To register individual/group entertainers appearing at non-
   appropriated fund activities or instrumentalities, clubs, 
   associations or recreation centers; to issue pay and supporting 
   documents incident to contract for such entertainers; to account for 
   monies of open messes and clubs for entertainment purposes.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders; punch cards, magnetic tapes and 
   discs, and computer printouts.
     Retrievability: 
       By Social Security Number, agent code or band code.
     Safeguards: 
       Buildings housing records employ security guards. Paper files, 
   computer cards, and printouts are stored in areas accessible only to 
   authorized personnel; offices and buildings are locked during non-
   duty hours. Access to computer is limited to individuals who are 
   properly cleared and trained.
     Retention and disposal: 
       Offices having Army-wide responsibility maintain records for 10 
   years then destroy. Offices not having Army-wide responsibility 
   destroy after 2 years.
     System manager(s) and address: 
       Commander, U.S. Army Community and Family Support Center, Summit, 
   4700 King Street, Alexandria, VA 22331-0500.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Community and Family Support 
   Center, Summit, 4700 King Street, Alexandria, VA 22331-0500.
       Individual should provide full name of the individual, agent code 
   (if applicable), Social Security Number and/or passport number, and 
   the time period and performance date involved.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Army Community and Family Support Center, Summit, 
   4700 King Street, Alexandria, VA 22331-0500.
       Individual should provide full name of the individual, agent code 
   (if applicable), Social Security Number and/or passport number, and 
   the time period and performance date involved.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual entertainer and agent.
     Exemptions claimed for the system:
       None.

   #..A0215-3 DAPE

   #....System name: 

       NAF Personnel Records.
     System location: 
       Civilian Personnel Offices and at Army installations; National 
   Personnel Records Center, (Civilian), 111 Winnebago Street, St. 
   Louis, MO 63118-4199. Where duplicates of these records are stored in 
   a manager's employment file, e.g., an administrative office closer to 
   where the employee actually works, this notice applies.
     Categories of individuals covered by the system: 
       All individuals who have applied for employment with, are 
   employed by, or were employed by nonappropriated fund (NAF) 
   activities.
     Categories of records in the system: 
       Applications for employment, documents relating to testings, 
   ratings, qualifications, prior employment, appointment, suitability, 
   security, retirement, group insurance, medical certificates; 
   performance evaluations; job descriptions; training and career 
   development records; awards and commendations data, tax withholding 
   authorizations; documents relating to injury and death compensation, 
   unemployment compensation, travel and transportation, Business Based 
   Action (BBA), adverse actions, conflict-of-interest and/or conduct, 
   and similar relevant matters.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
   of the Army; E.O. 9397 (SSN); and Army Regulation 215-3, 
   Nonappropriated Funds and Related Activities Personnel Policies and 
   Procedures.
   Purpose(s): 
       These records are maintained to carry out a personnel management 
   program for Department of the Army non-appropriated fund 
   instrumentalities. Records are used to recruit, appoint, assign, pay, 
   evaluate, recognize, discipline, train and develop, and separate 
   individuals; to administer employee benefits; and to conduct labor-
   management relations, employee-management relations, and 
   responsibilities inheret in managerial and supervisory functions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to appropriate Federal agencies, 
   such as the Department of Labor and the Equal Employment Opportunity 
   Commission, to resolve and/or adjudicate matters falling within their 
   jurisdiction.
       Records may also be disclosed to labor organizations in response 
   to requests for names of employees and identifying information.
       The Blanket Routine Uses set forth at the beginning of the Army's 
   compilation of systems of records notices also apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders, kardex files, and electronic 
   storage media.
     Retrievability: 
       Paper records are retrieved by surname and electronic retrieval 
   is both surname and Social Security Number.
     Safeguards: 
       Records are maintained in areas restricted to authorized persons 
   having official need therefor; all information is regarded as if it 
   were marked For Official Use Only.
     Retention and disposal: 
       Records are permanent; after employee separates records are 
   retired to the National Personnel Records Center (Civilian), 111 
   Winnebago Street, St. Louis, MO 63118-4199 within 30 days. Copies of 
   these records maintained in an administrative office or by the 
   supervisor are retained until the employee transfers or separates; 
   destroyed 30 days later.
     System manager(s) and address:
       Office of the Assistant Secretary of the Army, Manpower and 
   Reserve Affairs, 200 Stovall Street, Alexandria, VA 22332-0300.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the local Civilian Personnel Officer; former 
   nonappropriated fund employees should write to the National Personnel 
   Records Center (Civilian) 111 Winnebago Street, St. Louis, Mo 63118-
   4199.
       Individual should provide his/her full name, current address and 
   telephone number, a specific description of the information/records 
   sought, and any identifying numbers such as Social Security Number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   local Civilian Personnel Officer; former nonappropriated fund 
   employees should write to the National Personnel Records Center 
   (Civilian) 111 Winnebago Street, St. Louis, MO 63118-4199.
       Individual should provide his/her full name, current address and 
   telephone number, a specific description of the information/records 
   sought, and any identifying numbers such as Social Security Number.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents