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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..A0195-2b USACIDC

   #....System name: 

       Criminal Investigation and Crime Laboratory Files.
     System location: 
       Headquarters, U.S. Army Criminal Investigation Command, 6010 6th 
   Street, Building 1465, Fort Belvoir, VA 22060-5506.
       Segments exist at subordinate U.S. Army Criminal Investigation 
   Command elements. Addresses may be obtained from the Commander, U.S. 
   Army Criminal Investigation Command, 6010 6th Street, Building 1465, 
   Fort Belvoir, VA 22060-5506.
       An automated index of cases is maintained at the U.S. Army Crime 
   Records Center, U.S. Army Criminal Investigation Command, 6010 6th 
   Street, Building 1465, Fort Belvoir, VA 22060-5585 and at the Defense 
   Security Service, Army Liaison Office, PO Box 46060, Baltimore, MD 
   21240-6060.
     Categories of individuals covered by the system: 
       Any individual, civilian or military, involved in or suspected of 
   being involved in or reporting possible criminal activity affecting 
   the interests, property, and/or personnel of the U.S. Army.
     Categories of records in the system: 
       Name, Social Security Number, rank, date and place of birth, 
   chronology of events; reports of investigation containing statements 
   of witnesses, subject and agents; laboratory reports, documentary 
   evidence, physical evidence, summary and administrative data 
   pertaining to preparation and distribution of the report; basis for 
   allegations; Serious or Sensitive Incident Reports, modus operandi 
   and other investigative information from Federal, State, and local 
   investigative agencies and departments; similar relevant documents. 
   Indices contain codes for the type of crime, location of 
   investigation, year and date of offense, names and personal 
   identifiers of persons who have been subjects of electronic 
   surveillance, suspects, subjects and victims of crimes, report number 
   which allows access to records noted above; agencies, firms, Army and 
   Defense Department organizations which were the subjects or victims 
   of criminal investigations; and disposition and suspense of offenders 
   listed in criminal investigative case files, witness identification 
   data.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-2, 
   Criminal Investigation Activities; and E.O. 9397 (SSN).
   Purpose(s): 
       To conduct criminal investigations and crime prevention 
   activities; to accomplish management studies involving the analysis, 
   compilation of statistics, quality control, etc., to ensure that 
   completed investigations are legally sufficient and result in overall 
   improvement in techniques, training and professionalism.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information concerning criminal or possible criminal activity is 
   disclosed to Federal, State, local and/or foreign law enforcement 
   agencies in accomplishing and enforcing criminal laws; analyzing 
   modus operandi, detecting organized criminal activity, or criminal 
   justice employment. Information may also be disclosed to foreign 
   countries under the provisions of the Status of Forces Agreements, or 
   Treaties.
       To the Department of Veterans Affairs to verify veterans claims. 
   Criminal investigative files may be used to adjudicate veteran claims 
   for disability benefits, post traumatic stress disorder, and other 
   veteran entitlements.
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders; automated indices; computer 
   magnetic tapes, disks, and printouts.
     Retrievability: 
       By name or other identifier of individual.
     Safeguards: 
       Access is limited to designated authorized individuals having 
   official need for the information in the performance of their duties. 
   Buildings housing records are protected by security guards.
     Retention and disposal: 
       At Headquarters, U.S. Army Criminal Investigation Command 
   (USACIDC), criminal investigative case files are retained for 40 
   years after final action, except that at USACIDC subordinate 
   elements, such files are retained from 1 to 5 years depending on the 
   level of such unit and the data involved. Laboratory reports at the 
   USACIDC laboratory are destroyed after 5 years.
     System manager(s) and address: 
       Commander, Headquarters, U.S. Army Criminal Investigation 
   Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Director, U.S. Army Crime Records Center, U.S. Army 
   Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, 
   Building 1465, Fort Belvoir, VA 22060-5585.
       For verification purposes, individual should provide the full 
   name, date and place of birth, current address, telephone numbers, 
   and signature.
     Record access procedures: 
       Individual seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Director, U.S. Army Crime Records Center, U.S. Army Criminal 
   Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, 
   Fort Belvoir, VA 22060-5585.
       For verification purposes, individual should provide the full 
   name, date and place of birth, current address, telephone numbers, 
   and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       Suspects, witnesses, victims, USACIDC special agents and other 
   personnel, informants; various Department of Defense, federal, state, 
   and local investigative agencies; departments or agencies of foreign 
   governments; and any other individual or organization which may 
   supply pertinent information.
     Exemptions claimed for the system:
       Parts of this system may be exempt pursuant to 5 U.S.C. 
   552a(j)(2) if the information is compiled and maintained by a 
   component of the agency which performs as its principle function any 
   activity pertaining to the enforcement of criminal laws.
       An exemption rule for this system has been promulgated in 
   accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
   and (e) and published in 32 CFR part 505. For additional information 
   contact the system manager.

   #..A0195-4 USACIDC

   #....System name: 

       U.S. Army Criminal Investigation Fund Vouchers.
     System location: 
       Headquarters, U.S. Army Criminal Investigation Command, 6010 6th 
   Street, Building 1465, Fort Belvoir, VA 22060-5506.
       Segments of the system are located at U.S. Army Criminal 
   Investigation Command subordinate elements; addresses for these may 
   be obtained from the Headquarters, U.S. Army Criminal Investigation 
   Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
     Categories of individuals covered by the system: 
       Special agents of U.S. Army Criminal Investigation Command 
   (USACIDC) or military police investigator of U.S. Army who have made 
   expenditures or have requested reimbursement from USACIDC limitation 
   .0015 contingency funds.
     Categories of records in the system: 
       Individual's name, grade, reason for such expenditure, receipts 
   (or certificates when receipts are unavailable), relevant documents.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-4, Use 
   of Contingency Limitation .0015 Funds for Criminal Investigative 
   Activities.
   Purpose(s): 
       To maintain proper accounting of the USACIDC .0015 contingency 
   funds.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders, computer magnetic tapes, and hard 
   copy printouts.
     Retrievability: 
       By individual's name at USACIDC subordinate elements; by voucher 
   number at the four USACIDC Group/Region headquarters.
     Safeguards: 
       Access is limited to designated authorized individuals having 
   official need for the information in the performance of their duties. 
   Buildings housing records are protected by security guards.
     Retention and disposal: 
       Individual voucher, voucher register, subvoucher and supporting 
   documents maintained at the USACIDC Group/Region headquarters are 
   destroyed one year after inspection and clearance by Secretary of the 
   Army; at other USACIDC subordinate elements, 1 year after inspection 
   and clearance by the appropriate USACIDC Group/Region Comptroller. 
   Automated data are erased after a hard copy of the register is 
   produced. Disposal of paper records is by shredding or burning.
     System manager(s) and address: 
       Commander, Headquarters, U.S. Army Criminal Investigation 
   Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Director, U.S. Army Crime Records Center, U.S. Army 
   Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, 
   Building 1465, Fort Belvoir, VA 22060-5585.
       For verification purposes, individual should provide the full 
   name, date and place of birth, current address, telephone numbers, 
   and signature.
     Record access procedures: 
       Individual seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Director, U.S. Army Crime Records Center, U.S. Army Criminal 
   Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, 
   Fort Belvoir, VA 22060-5585.
       For verification purposes, individual should provide the full 
   name, date and place of birth, current address, telephone numbers, 
   and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, contesting contents and 
   appealing initial agency determinations are contained in Army 
   Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual, source, or the statement of third parties 
   pertaining to the expenditure.
     Exemptions claimed for the system:
       None.

   #..A0195-6 USACIDC

   #....System name: 

       Criminal Investigation Accreditation and Polygraph Examiner 
   Evaluation Files.
     System location: 
       Headquarters, U.S. Army Criminal Investigation Command, 6010 6th 
   Street, Building 1465, Fort Belvoir, VA 22060-5506. Information 
   concerning polygraph examiners is located at the Director, U.S. Army 
   Crime Records Center, U.S. Army Criminal Investigation Command, ATTN: 
   CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585, 
   and subsequently at the Washington National Records Center, GSA, 4205 
   Suitland Road, Suitland, MD 20746-8001.
     Categories of individuals covered by the system: 
       Applicants for entry into the USACIDC program as an apprentice 
   special agent, a polygraph examiner, for supervisory and staff 
   credentials, for the USACIDC officer specialty program or warrant 
   officer appointments; or for laboratory technician credentials.
     Categories of records in the system: 
       Individual's application, statement of personal history, personal 
   identifiers, photographs, fingerprint cards, qualifications record, 
   biography, information pertaining to assignment capability or 
   limitation, letters of recommendation, educational institutional 
   documents, character investigation data, reclassification actions, 
   reassignment orders, commander's inquiry data, reports of 
   investigation, reasons for withdrawal from program, reason for 
   denying application, date of acceptance into program, date appointed, 
   date of accreditation, badge number, credential number, polygraph 
   certificate number, agent sequence number, assignment, date assigned, 
   marital status, and other data pertinent to the accreditation 
   function, physical profile, date of last physical, assignment 
   preference, transfer restrictions, job title, security clearance 
   data, date of last background investigation, foreign language 
   proficiency, special qualifications, service agreement, spouse's 
   place of birth and citizenship, agent's place of birth, private 
   licenses, hobbies, and last 10 assignments.
       Polygraph examiner performance and evaluation data maintained at 
   the Crime Records Center (CRC) include individual's name, personal 
   history statement, certificate number, polygraph examination history, 
   year of polygraph report, report of investigation or CRC cross 
   reference number, type of examination, and monitor's comments.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-6, 
   Department of the Army Polygraph Activities; and E.O. 9397 (SSN).
   Purpose(s): 
       To determine applicant's acceptance into or rejection from the 
   USACIDC program; continuing eligibility, placement or standing 
   therein; and to manage and evaluate polygraph examination 
   performance.
       Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  In addition to 
   those disclosures generally permitted under 5 U.S.C. 552a(b) of the 
   Privacy Act, these records or information contained therein may 
   specifically be disclosed outside the DoD as a routine use pursuant 
   to 5 U.S.C. 552a(b)(3) as follows:
       The DoD ``Blanket Routine Uses'' set forth at the beginning of 
   the Army's compilation of systems of records notices also apply to 
   this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders and electronic storage media.
     Retrievability: 
       By individual's surname, agent sequence number, Social Security 
   Number, badge/credential number.
     Safeguards: 
       All records are maintained in buildings protected by security 
   guards or a locked wire enclosure; information is accessed only by 
   designated individuals having official need therefor in the 
   performance of assigned duties.
     Retention and disposal: 
       Records of accepted applicants are retained until the individual 
   retires, is released from active duty, or is removed from the USACIDC 
   program; at that time, files are placed in inactive storage at HQ 
   USACIDC for 2 additional years and then stored at the Washington 
   National Records Center for an additional 8 years before being 

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