Privacy Act: [A0621-1 TAPC]...

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       Individuals seeking to determine if information about themselves 
   is contained in this record system should address written inquiries 
   to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PEC, 
   2461 Eisenhower Avenue, Alexandria, VA 22331-0481.
       Individual should provide full name, current address and 
   telephone number, and should identify the person who is the subject 
   of the inquiry by name, rank and Social Security Number.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this record system should address written inquiries to the 
   Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PEC, 2461 
   Eisenhower Avenue, Alexandria, VA 22331-0481.
       Individual should provide full name, current address and 
   telephone number, and should identify the person who is the subject 
   of the inquiry by name, rank and Social Security Number.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From casualty reports received from Army commanders and from 
   investigations conducted by Army commanders under AR 15-6, Procedures 
   for Investigating Officers and Boards of Officers.
     Exemptions claimed for the system:
       None.

   #..A0600-8-7 DAPE

   #....System name: 

       Chief of Staff, Army Retiree Council Files.
     System location: 
       Chief, Office of the Deputy Chief of Staff for Personnel, Army 
   Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470. 
   Segments of this system exist at Headquarters, U.S. Army Forces 
   Command, Fort McPherson, GA; U.S. Army Training and Doctrine Command, 
   Fort Monroe, VA; Headquarters, Military District of Washington; and 
   installations operating retiree councils. Official mailing addresses 
   are published as an appendix to the Army's compilation of record 
   systems notices.
     Categories of individuals covered by the system: 
       Retired Army personnel who have been nominated to serve and those 
   who have been nominated and appointed to serve on the Chief of Staff, 
   Army Retiree Council.
     Categories of records in the system: 
       Retiree's name, grade, retirement class/date/code, Social 
   Security Number, branch of service, date of birth, component, years 
   of service, percentage of disability, sex, and home address; 
   biographical sketch of retirees seeking appointment to the Chief of 
   Staff, Army Retiree Council, comprising much of the above information 
   and supplemented by description of involvement in military and civic 
   affairs since retirement, statement of willingness to serve pursuant 
   to Army Regulation 600-8-7, Retirement Services Program, 
   correspondence between Army and applicant regarding acceptance/non-
   selection, active duty training orders; and similar relevant 
   documents.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1588 and 3966; 
   Army, Army Regulation 600-8-7, Retirement Service Program; and E.O. 
   9397 (SSN).
   Purpose(s): 
       To provide the Active Army with insight into problems and needs 
   of the retirees.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       By individual's surname.
     Safeguards: 
       Records are maintained in secure area accessible only to 
   designated individuals in the performance of their duties.
     Retention and disposal: 
       Paper records relevant to the retiree volunteer waivers and 
   claims are maintained for 6 years then destroyed. Statements of 
   employment are maintained until the death of the individual then 
   destroyed. Retirement service control cards, pre-retirement 
   counseling and related documents are maintained for 1 year after the 
   departure of individual from the installation or retirement then 
   destroyed. Maintain for 1 year then destroy individual retirement 
   cases, includes information related to processing of and providing 
   assistance to personnel planning to retire.
     System manager(s) and address: 
       Chief, Office Deputy Chief of Staff for Personnel, Army 
   Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470.
     Notification procedure: 
       Individuals seeking to determine if information about themselves 
   is contained in this record system should address written inquiries 
   to the Chief, Office Deputy Chief of Staff for Personnel, Army 
   Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470.
       Individuals should provide the full name, current address and 
   telephone number, and any details that would help locate the record.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this record system should address written inquires to the Chief, 
   Office Deputy Chief of Staff for Personnel, Army Retirement Services, 
   200 Stovall Street, Alexandria, VA 22332-0470.
       Individuals should provide the full name, current address and 
   telephone number, and any details that would help locate the record.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Army records and reports.
     Exemptions claimed for the system:
       None.

   #..A0600-8-14 DAPE

   #....System name: 

       Security Badge/Identification Card Files.
     System location: 
       Headquarters, Department of the Army, staff and field operating 
   agencies, states' adjutant general offices, and any Army 
   installations/activities/offices world-wide that issue security 
   badges and identification cards authorized by Army Regulations. 
   Official mailing addresses are published as an appendix to the Army's 
   compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Individuals issued a security badge/identification card by the 
   Department of the Army. These include, but are not limited to active 
   duty, reserve, and retired military personnel and authorized 
   dependents; Department of Defense civilians and their dependents; 
   Embassy personnel and their dependents, Medal of Honor recipients; 
   visitors authorized for official purposes, e.g., vendors, delivery 
   men, utility and special equipment servicemen; accident 
   investigators; contractor personnel and their authorized dependents; 
   Red Cross personnel; and persons authorized by the Geneva Convention 
   to accompany the Armed Forces.
     Categories of records in the system: 
       Individual's application on appropriate Department of Army and 
   Department of Defense forms specified by Army Regulation 600-8-14 
   (the original of which may be filed in the individual's personnel 
   file) for identification and/or building security pass/badge 
   issuance; individual's photograph, fingerprint record, special 
   credentials, and allied papers; registers/logs reflecting sequential 
   numbering of badges/cards.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
   of the Army; Army Regulation 190-13, The Army Physical Security 
   Program; Army Regulation 600-8-14, Identification Cards for Members 
   of the Uniformed Services, Their Family Members, and Other Eligible 
   Personnel; and E.O. 9397 (SSN).
   Purpose(s): 
       To provide a record of security badges and identification cards 
   issued: to restrict entry into installations/activities; and to 
   ensure positive identification of personnel authorized access to 
   restricted areas. Registers/logs maintain accountability for issuance 
   and disposition of badges and identification cards.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Use' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records:
     Storage: 
       Paper records in file folders; magnetic tapes; discs; cassettes; 
   computer printouts; and microfiche.
     Retrievability: 
       By individual's name, Social Security Number, card/badge number.
     Safeguards: 
       Data are maintained in secure buildings and are accessed only by 
   authorized personnel who are trained and cleared for access. 
   Information in computer facilities is further protected by alarms and 
   established procedures for the control of computer access.
     Retention and disposal: 
       Applications for military identification cards are maintained by 
   the issuing office for 1 year; those for civilian cards are retained 
   4 years, after which they are destroyed. Registers/logs are destroyed 
   3 years after last badge has been accounted for.
       Limited area credentials are replaced after 3 years or when a 
   total of 5 of the total have been lost or unaccounted for, whichever 
   occurs earlier, exclusion area credentials are replaced at least once 
   every 3 years; controlled area credentials are replaced at the 
   discretion of the major commander.
     System manager(s) and address: 
       Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
   Alexandria, VA 22332-0400.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the issuing office where the individual obtained the 
   identification card or to the system manager.
       Individual should provide the full name, number of the 
   identification card, current address, and signature.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this record system should address written inquiries to the issuing 
   officer at the appropriate installation.
       Individual should provide the full name, number of the 
   identification card, current address, and signature.
     Contesting record procedures: 
       The Army rules for accessing records, and for contesting contents 
   and appealing initial agency determinations are contained in Army 
   Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Army records and reports.
     Exemptions claimed for the system:
       None.

   #..A0600-8-22 TAPC

   #....System name: 

       Military Awards Case File.
     System location: 
       U.S. Total Army Personnel Command, 200 Stovall Street, 
   Alexandria, VA 22332-0471. Segments exist at Army commands which have 
   been delegated authority for approval of an award. Official mailing 
   addresses may be obtained from the U.S. Total Army Personnel Command, 
   200 Stovall Street, Alexandria, VA 22332-0471.
     Categories of individuals covered by the system: 
       Military personnel on active duty, members of reserve components, 
   U.S. civilians serving with U.S. Army units in a combat zone, and 
   deceased former members of the U.S. Army.
     Categories of records in the system: 
       Files include recommendations for an award; endorsements; award 
   board approvals/disapprovals; citation texts; Department of Army 
   letter orders/general orders; related papers supporting the award; 
   correspondence among the Army; service member, and individuals having 
   knowledge/information relating to the service member concerned or the 
   act or achievement for which an award is recommended.
     Authority for maintenance of the system: 
       10 U.S.C. Chapters 57 and 357, Decorations and Awards; 10 U.S.C. 
   3013, Secretary of the Army; Army Regulation 600-8-22, Military 
   Awards; and E.O. 9397 (SSN).
   Purpose(s): 
       To consider individual nominations for awards and/or decorations; 
   record final action; maintain individual award case files.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Information may be disclosed to public and private organizations 
   including news media, which grant or publicize awards or honors.
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders and electronic storage media.
     Retrievability: 
       By nominee's name, service number and/or Social Security Number.
     Safeguards: 
       Records are maintained in locked file cabinets in secure 
   buildings and are accessible only to designated personnel in the 
   performance of their assigned duties.
     Retention and disposal: 
       Documents related to providing information about awards given to 
   individuals, i.e., announcements, lists, cards, and similar 
   information destroy after 2 years. Approval and disapproval 
   authority: Approved awards relating to wartime and combat activities 
   are held permanently; Approved peacetime awards and all disapproved 
   awards are retired to the Washington National Records Center and are 
   destroyed after 25 years. Offices not within the disapproval or 
   approval authority maintain records for 2 years then destroy. 
   Proficiency awards are destroyed on transfer of the individual. 
   Public award cases: Exercising approval authority maintain records 
   for 56 years then destroy; Non-approval authority offices maintain 
   records for 2 years then destroy. Special achievement awards: 
   Exercising awarding authority maintain records for 5 years then 
   destroy; Non-Award authority offices maintain for 2 years then 
   destroy.
     System manager(s) and address: 
       Commander, U.S. Total Army Personnel Command, Awards Policy 
   Division, 200 Stovall Street, Alexandria, VA 22332-0471.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Total Army Personnel Command, Awards 
   Policy Division, 200 Stovall Street, Alexandria, VA 22332-0471.
       Individual should provide the full name, service number and/or 
   Social Security Number, grade and branch of service, name of award/
   honor, and current address.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commander, U.S. Total Army Personnel Command, Awards Policy Division, 

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