Privacy Act: [A0621-1 TAPC]...

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   200 Stovall Street, Alexandria, VA 22332-0471.
       Individual should provide the full name, service number and/or 
   Social Security Number, grade and branch of service, name of award/
   honor, and current address.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From Recommendation for Awards (DA Form 638) with supporting 
   records, forms, statements, letters, and similar documents originated 
   by persons other than the awardee and other individuals having 
   information useful in making an award determination.
     Exemptions claimed for the system:
       None.

   #..A0600-8-22j TAPC

   #....System name: 

       Cold War Recognition System.
     System location: 
       U.S. Army Information Systems Software Development Center-
   Washington, ATTN: CWRS, 6000 6th Street, Suite S122A, Fort Belvoir, 
   VA 22060-5576.
     Categories of individuals covered by the system: 
       Members of the Armed Forces and government civilian personnel who 
   faithfully served the United States after World War II through the 
   collapse of the former Soviet Union, known as the Cold War era, 
   September 2, 1945 to December 26, 1991.
     Categories of records in the system: 
       Individual's name, Social Security Number, and address.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; FY98 National Defense 
   Authorization Act, Section 1084; Army Regulation 600-8-22, Military 
   Awards and E.O. 9397 (SSN).
   Purpose(s): 
       To consider individual's request for the Cold War Recognition 
   Certificate, and to issue/mail certificates.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: 
       Automated, maintained on magnetic tapes or disks.
     Retrievability: 
       By Social Security Number or certificate recipient's name.
     Safeguards: 
       Records are accessible only to designated individuals having 
   official need therefor in the performance of assigned duties.
     Retention and disposal: 
       Requests are held for 5 years.
     System manager(s) and address: 
       Chief, Personnel Service Support Division, The Adjutant General, 
   Directorate, U.S. Total Army Personnel Command, 200 Stovall Street, 
   Suite 3S53, Alexandria, VA 22332-0474.
     Notification procedures:
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Information Systems Software 
   Development Center-Washington, ATTN: Cold War Recognition System, 
   ATTN: CWRS, 6000 6th Street, Suite S122A, Fort Belvoir, VA 22060-
   5576.
       Individual should provide the full name and Social Security 
   Number of the certificate recipient.
     Record access procedures: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commander, U.S. Army Information Systems Software 
   Development Center-Washington, ATTN: Cold War Recognition System, 
   ATTN: CWRS, 6000 6th Street, Suite S122A, Fort Belvoir, VA 22060-
   5576.
       Individual should provide the full name and Social Security 
   Number of the certificate recipient.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340 21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual.
     Exemptions claimed for the system:
       None.

   #..A0600-8-23 DAPE

   #....System name: 

       Standard Installation/Division Personnel System.
     System location: 
       National Guard records are located at the Army National Guard 
   Readiness Center, 111 South George Mason Drive, Arlington, VA 22204-
   1382.
       Reserve Component records are located at the U.S. Army Reserve 
   Components Personnel and Administration Center, 9700 Page Boulevard, 
   St. Louis, MO 63132-5200.
       Regular Army records are located at the Army Information 
   Processing Centers located in Chambersburg, PA 17201-4150; 
   Huntsville, AL 35898-7340; Rock Island, IL 61299-7210; and St. Louis, 
   MO 63120-1798.
     Categories of individuals covered by the system: 
       All active duty Army personnel, personnel attached from National 
   Guard and/or Army reserve members of the Army National Guard, and 
   individuals currently assigned to a U.S. Army Reserve unit.
     Categories of records in the system: 
       Name, Social Security Number, sex, race, citizenship, status, 
   religious denomination, marital status, number of dependents, date of 
   birth, physical profile, ethnic group, grade and date of rank, term 
   of service for enlisted personnel, security clearance, service 
   agreement for non-regular officers, promotion data and dates, special 
   pay and bonus, unit of assignment and identification code, military 
   occupational specialty, civilian occupation, additional skill 
   identifiers, civilian and military education levels, languages, 
   military qualification, assignment eligibility, availability and 
   termination date thereof, security status, suspension of favorable 
   personnel action indicator, Privacy Act disputed record indicator, 
   and similar relevant data.
     Authority for maintenance of the system: 
       5 U.S.C 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
   of the Army; Army Regulation 600-8-23, Standard Installation/Division 
   Personnel System Database Management; and E.O 9397 (SSN).
   Purpose(s): 
       To support personnel management decisions concerning the 
   selection, distribution and utilization of all personnel in military 
   duties, strength accounting and manpower management, promotions, 
   demotions, transfers, and other personnel actions essential to unit 
   readiness; to identify and fulfill training needs; and to support 
   automated interfaces with authorized information systems for pay, 
   mobilization, and other statistical reports.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   Army's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Magnetic tapes, discs, microfiche, punched cards, and computer 
   printouts.
     Retrievability: 
       By Name, Social Security Number, or other individually 
   identifying characteristics.
     Safeguards: 
       Access to data and data storage is controlled and accessible only 
   to authorized personnel and authorized personnel with password 
   capability for the electronic media access
     Retention and disposal: 
       Records are maintained one year in records holding area or 
   current file area then retired to National Personnel Records Center. 
   Maintained there for 75 years then destroyed.
     System manager(s) and address: 
       National Guard: Chief, National Guard Bureau, Army National Guard 
   Readiness Center, 111 South George Mason Drive, Arlington, VA 22204-
   1382.
       Reserve Component: Deputy Chief of Staff for Personnel, 
   Headquarters, Department of the Army 300 Army Pentagon, Washington, 
   DC 20310-0300.
       Regular Army: Commander, U.S. Army Personnel Center, 200 Stovall 
   Street, Alexandria, VA 22332-0400.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the appropriate address below:
       National Guard individuals should address inquiries to the 
   National Guard Bureau, Army National Guard Readiness Center, 111 
   South George Mason Drive, Arlington, VA 22204-1382.
       Reserve individuals should address inquiries to the Commander of 
   the Army Headquarters in which the unit is located.
       Regular Army individuals should address inquiries to their local 
   Commander.
       All individuals should furnish full name, service identification 
   number, current address and telephone number, signature, and specific 
   information concerning the event or incident that will assist in 
   locating the record.
       Personal visits may be made. Individual must furnish proof of 
   identity.
     Record access procedures: 
       Individuals seeking to access information about themselves 
   contained in this system should address written inquiries appropriate 
   address below:
       National Guard individuals should address inquiries to the 
   National Guard Bureau, Army National Guard Readiness Center, 111 
   South George Mason Drive, Arlington, VA 22204-1382.
       Reserve individuals should address inquiries to the Commander of 
   the Army Headquarters in which the unit is located.
       Regular Army individuals should address inquiries to their local 
   Commander.
       All individuals should furnish full name, service identification 
   number, current address and telephone number, signature, and specific 
   information concerning the event or incident that will assist in 
   locating the record.
       Personal visits may be made. Individual must furnish proof of 
   identity.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       National Guard and Reserve Component: From the individual, 
   individual's personnel and pay files, other Army records and reports.
       Regular Army: From individual, commanders, Army records and 
   documents, other Federal agencies.
     Exemptions claimed for the system:
       None.

   #..A0600-8-101TAPC

   #....System name: 

       Military and Civilian Out-Processing Files.
     System location: 
       Administrative offices and Army Staff agencies, field operating 
   commands, installations and/or activities Army wide. Official mailing 
   addresses are published as an appendix to the Army's compilation of 
   record systems notices.
     Categories of individuals covered by the system: 
       All Army active duty, National Guard, Army Reserve and Department 
   of the Army civilian personnel'
     Categories of records in the system: 
       Installation and Unit Clearance Records, Reassignment Records 
   Checklist, copy of receipts or documents evidencing payment of 
   telephone bills, return of material held on memorandum receipt and 
   other supporting clearance matters and materials.
     Authority for maintenance of the system: 
       10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-101, 
   Personnel (In-and Out-and Mobilization Processing); and E.O. 9397 
   (SSN).
   Purpose(s): 
       To verify that an individual has obtained clearance from the Army 
   Staff agency or installation's facilities and has accomplished his/
   her personal and official obligations.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD 
   `Blanket Routine Uses' set forth at the beginning of the Army's 
   compilation of systems of records notices also apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: 
       Paper records in file folders and electronic storage media.
     Retrievability: 
       By Social Security Number and Surname of departing individual.
     Safeguards: 
       Information is accessed only by designated persons having 
   official need therefor.
     Retention and disposal: 
       Information concerning clearance procedures for departing 
   soldiers, included are clearance certificates, checklists, and 
   related information are maintained for one year then destroyed.
       Information listed in the out-processing master file and out-
   processing outputs files treat as permanent until a disposition and 
   retention schedule has been approved by the National Archives and 
   Records Administration.
     System manager(s) and address: 
       Commander, U.S. Total Army Personnel Command, Out-Processing 
   Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332-
   0474.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the administrative office of the installation/activity 
   to which the individual had been assigned.
       Individual should provide the full name, Social Security Number, 
   departure date, location of last employing office, and signature.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   administrative office of the installation/activity to which the 
   individual had been assigned.
       Individual should provide the full name, Social Security Number, 
   departure date, location of last employing office, and signature.
     Contesting record procedures: 
       The Army's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Army Regulation 340-21; 32 CFR part 505; or may be obtained from the 
   system manager.
     Record source categories: 
       From the individual; Army records and reports.
     Exemptions claimed for the system:
       None.

   #..A0600-8-104b TAPC

   #....System name: 

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